Relevant legal principles
16 The authorities are mixed as to the operation of the discretion to allow a person to represent a company who is not legally qualified. Instances where a court has permitted a person who is not legally qualified to appear for a corporation are many: ACT General Cleaning Company Pty Ltd v Naoum (1996) 67 FCR 361; Deputy Commissioner of Taxation v Bayconnection Property Developments Pty Limited [2012] FCA 363 ("Bayconnection"); London City Equities Ltd v Penrice Soda Holdings Ltd (No 3) [2012] FCA 361. The circumstances in Bayconnection are similar to those before the Court in this matter.
17 Instances where leave has been refused are also numerous and include the following: Hubbard Association of Scientologists International v Anderson [1972] VR 340; Re Education Pty Limited and the Companies Act [1963] NSWR 1340; Termi-Mesh Australia Pty Ltd v Josu Manufacturing Pty Ltd [1999] FCA 1241 ("Termi-Mesh"); Molnar Engineering Pty Ltd v Burns (1984) 3 FCR 68; Pharm-a-Care Laboratories Pty Ltd v Commonwealth of Australia (No 12) [2012] FCA 289.
18 Some cases suggest that the power to grant leave for a non-legally qualified agent to represent a company should be exercised "…only with the most meticulous care": Bay Marine Pty Ltd v Clayton Country Properties Pty Ltd (1986) 8 NSWLR 104 ("Bay Marine") at 111 per Samuels JA. See also Re G J Mannix Ltd [1984] 1 NZLR 309 at 314 per Cooke J. In Termi-Mesh French J (as he then was) proposed a more liberal approach, noting at [12] that no "…threshold requirement of special or exceptional circumstances" is imposed for exercise of this Court's powers.
19 In Termi-Mesh French J at [13] identified seven relevant factors:
(a) the financial capacity or lack of capacity of the corporation and those standing behind it;
(b) the effect of diverting company resources to paying legal expenses;
(c) the nature of the company's undertaking;
(d) its financial structure;
(e) its ability to retain and pay its staff;
(f) the identity and spread of its shareholders; and
(g) the factual complexities of the case and the capacity of the proposed representative to conduct it effectively.
20 I found the detailed criteria set out by Forrest J in Worldwide Enterprises Pty Ltd v Silberman [2009] VSC 165 at [20] helpful. His Honour noted the following matters:
(a) the manner in which the case has progressed to date;
(b) the manner in which the case can proceed in the future without a solicitor;
(c) the complexity of the issues involved in the case;
(d) whether the lack of disciplinary measures in relation to the person seeking to represent the company will affect the administration of justice
(e) whether the case can be conducted in an orderly and responsible fashion without a solicitor;
(f) whether there are financial considerations which would inhibit a company from obtaining legal representation;
(g) the stage which the case has reached;
(h) whether the defendant is likely to expend more funds in defending the claim absent a solicitor acting for the company; and
(i) the effect, if any, on court resources and in particular on other litigants in the Court list if the company were to appear without a solicitor.
21 Taking these criteria into account I have decided to dispense with r 4.01(2) and allow Mr De Simone to represent Compumark. Seven factors were of significance to this decision.
22 One, it is appropriate for the orderly disposition of the proceedings that the company be represented. The affidavit filed and the submissions made on behalf of the company by Mr De Simone were of assistance and he put arguments before the Court which would not have been made if the company was not represented.
23 Two, Mr De Simone is the sole shareholder and office holder of Compumark. This is not a matter where his interests may be divergent from the interests of other shareholders or office holders of the company. A related factor is that his interests are also not divergent from Compumark's interests as he is the "…sole director or the real force behind the company": Helmhout v Apostoloff [2011] ACTSC 2 at [46] per Refshauge J.
24 Three, Mr De Simone is an appropriate person to represent the company because he has a detailed knowledge of the facts relevant to the application.
25 Four, Compumark is the respondent to this proceeding. That is, it is not before the Court unable to properly represent itself out of choice. In Termi- Mesh French J observed that the discretion to grant leave might be more liberally approached where the party in question is a respondent.
26 Five, it became clear as the application proceeded that if Mr De Simone represented Compumark the hearing could proceed in an orderly fashion. Mr De Simone conducted himself appropriately. He informed the Court that, although not legally qualified, he has substantial court experience having appeared in applications in the High Court, in a committal hearing in the Magistrates Court of Victoria, in the interlocutory stages of a criminal trial in the County Court of Victoria, and in the civil penalty proceedings brought by the Fair Work Ombudsman in the Magistrates Court of Victoria.
27 Six, Compumark is apparently unable to afford legal representation. In his affidavit sworn 9 May 2012 Mr De Simone deposes that the only asset of the company is a parcel of shares valued at about $23,000 but mortgaged for a substantially higher value. I note though that this financial information was incomplete as he did not depose to his own financial capacity as required by the test in Termi-Mesh. It cannot be doubted that Mr De Simone stands behind Compumark.
28 Seven, although the issues in the application are not without complexity Mr De Simone plainly has a good working knowledge of the taxation legislation, the company insolvency provisions of the Act, and of civil procedure generally. He had no apparent difficulty in making complex submissions in opposition to winding up.
29 The Deputy Commissioner contends that a factor against dispensing with the rule is that Mr De Simone also seeks to appear representing his own interests as a creditor of the company as well as on behalf of the company. This creates the possibility that in the application he may represent his own interests rather than the company's interests. However, I accept Mr De Simone's submission that, because he also opposes winding up when wearing his creditor's hat, his interests as a creditor and the interests of the company are coincident.
30 A factor militating against dispensing with r 4.01(2) is the fact that Mr De Simone has not shown a proper understanding of the importance of compliance with orders and fixtures of the Court. He did not comply with the orders of the Registrar made on two occasions to file affidavits in support of his application to dispense with the rule, and was not ready to appear on 8 May 2012.
31 In Bay Marine Samuels JA held as follows at 110:
Although from time to time, in matters of procedure or practice or not of great complexity, the Court has permitted a corporation to appear by an unqualified agent, the rule has in other respects been consistently and strictly applied. The reasons for the rule are many, amongst them that otherwise it might be open to an unqualified person to appear for a corporation without any authority, and as my brother Mahoney pointed out during the argument, to render it liable to large impositions for costs, again without authority. In addition, and this is a consideration of great importance in the present case, as Sir Robin Cooke pointed out in Re G J Mannix Ltd [1984] 1 NZLR 309 at 314:
…
In general, and without attempting to work out hard-and-fast rules, discretionary audience should be regarded, in my opinion, as a reserve for occasional expedient, for use primarily in emergency situations when counsel is not available, or in straightforward matters where the assistance of counsel is not needed by the Court or where it would be unduly technical or burdensome to insist on counsel."
32 In my view Mr De Simone increased the costs burden on Compumark by failing to comply with orders of the Registrar to file an affidavit which caused adjournments, and by failing to be ready for the hearing on 8 May 2012. While this is of concern, his failures in this regard are insufficient to outweigh the factors in favour of dispensing with the rule.