VII The Dispute as to the Process
59 Given the terms of the Suspension Letter, it is easy to see why the solicitors Dr Avenia consulted, HWL Ebsworth Lawyers (Ebsworths), would initially proceed on the basis that a formal disciplinary investigation was being conducted and that the meeting Dr Avenia was directed to attend the following Friday would consider the substantive merit of the allegations and that a disciplinary response, up to termination, could result.
60 In the circumstances, the terms of the urgent response of Ebsworths to RTHF (sent on the day they were instructed, 2 February 2017) were not surprising. The letter insisted that Dr Avenia be afforded procedural fairness and further:
(a) contended that, given the proposed meeting was dealing with allegations which, if proven, meant RTHF "will take disciplinary action up to and including termination of [Dr Avenia's]employment", the 48 hours allowed to meet the allegations in the meeting (which had proposed to be convened the following day) was "grossly inadequate and improper";
(b) requested policies and procedures associated with or incidental with the Suspension Letter; and
(c) informed RTHF that Dr Avenia "will not be in a position to attend" the meeting but noted the solicitors anticipated that Dr Avenia would be able to address the allegations "within 7 days upon receipt of the applicable policies and procedures".
61 Although an allegation of improper behaviour was unfortunate (and foreshadowed a pugnacious style more plainly seen in later communications), this response cannot be legitimately criticised. Unlike Dr Avenia, the solicitors, when instructed, read the letter divorced from the immediate context of the discussion with Ms Tregeagle (as recorded in the file note extracted at [54] above). Although in the end it does not really matter, I infer it is likely that a complete and accurate account of the discussion between Ms Tregeagle and Dr Avenia was not conveyed to Ebsworths or was not conveyed by Dr Avenia in a way that led Ebsworths to view the Suspension Letter as anything other than accurately recording the subjective views and intentions of RTHF. One would have thought that, given reference was made to Dr Avenia only being given only 48 hours' notice of a meeting on 3 February 2017, Ebsworths must have been unaware that the letter was given to their client in a meeting with Ms Tregeagle on 31 January 2017. For reasons I will canvass (at [86]-[87] below), this may not be a safe assumption.
62 Ms Tregeagle promptly responded the following day. This letter:
(a) responded to the suggestion that Dr Avenia was only provided with 48 hours' notice;
(b) pointed out that Dr Avenia had already been provided with a copy of the Code of Conduct and the Bullying Policy upon commencement of his employment but noted that RTHF had, that day, organised to express post copies of relevant policies and procedures to Dr Avenia; and
(c) asserted that RTHF was not satisfied there was "a reasonable basis for Dr Avenia to refuse to attend the meeting" but indicated that it would provide a further opportunity for Dr Avenia to attend a meeting as directed.
63 A letter of the same date was sent to Dr Avenia and contained a direction to attend a further meeting on Friday, 17 February 2017. It also enclosed copies of the Code of Conduct and the Bullying Policy (but not the RTHF Grievance Policy) and noted that Ms Tregeagle had separately corresponded with Ebsworths.
64 Two weeks then elapsed and on 16 February 2017 (that is only a day prior to the meeting scheduled for 17 February), a 14-page letter was received from Ebsworths (16 February Letter). The 16 February Letter commenced by noting that Ebsworths considered it unreasonable for Dr Avenia to attend the meeting the following day. It required, before Dr Avenia attended any meeting, that he be provided "with all information about the investigation process, the policies and procedures that apply to these matters, and all the particulars (with full and complete specifications) of allegations that are levelled against him". Ebsworths went on to contend that they considered it unreasonable for Dr Avenia to attend any meeting or provide a response to the Suspension Letter "before all of this information is provided to [Dr Avenia], and he has had a reasonable opportunity to consider and respond".
65 The 16 February Letter was aggressive, confrontational and contained a very large number of oppressive requests. Although Dr Avenia, through no fault of his own, had received mixed messages as to RTHF's process and intentions and no doubt (after being 'geed up' by his friends) was very upset at the suspension, the 16 February Letter was not couched in temperate tones, nor was it conducive to finding some sort of constructive solution to the problem that had arisen.
66 Moreover, the 16 February Letter had difficulties which transcended tone. It was premised on the basis that the Code of Conduct and the Bullying Policy had contractual force, which entitled Dr Avenia, as matter of contract, to insist upon compliance with the Code of Conduct and the Bullying Policy during the investigation process. Indeed this assertion (which is based on a misconceived reading of clause 3.1(b) of the Employment Agreement) was only abandoned when the case was opened (T 13). Leaving this to one side, an allegation was also made that RTHF had (at least in part) "pre-judged these matters by already determining that [Dr Avenia] may be terminated as a result of the investigation". It was suggested this pre-judgment had arisen in circumstances where RTHF had failed to consider a number of matters detailed in the Code of Conduct.
67 It was said that, as a result of these alleged breaches, Dr Avenia "has a legitimate complaint that [RTHF], and [Ms Tregeagle] have no regard for your own policies and procedures and accordingly, will continue not [sic] comply with them during the investigation". Ebsworths went on to require a full response to a series of questions raised about the policies and "a written explanation as to how [RTHF] will rectify these breaches, compensate [Dr Avenia] for the loss and damage already suffered, and not permit further breaches from continuing".
68 A series of 'interrogatories' were then sought to be administered directed to the investigator's credentials and experience, what precise steps had been taken to ensure independence, and ensuring that the investigator did not suffer from real or ostensible bias.
69 The letter then turned to the allegations and a litany of so called "further and better particulars" were requested, a very large number of which were patently absurd including, by way of illustration, requests such as:
(a) What does RTHF mean by "personal conduct"?
(b) How does RTHF define "courtesy"?
(c) How does RTHF define "respect"?
(d) How does RTHF define "kindness"?
(e) How does RTHF define "consideration"?
(f) How does RTHF define "sensitivity to their rights"?
70 Although some particulars in relation to the allegations contained in the Suspension Letter were directed to seeking specificity in relation to the particular issues that had been raised, when viewed as a whole, given: (a) their client's understanding and state of knowledge about the particular matters identified; and (b) its generally aggressive and oppressive demands, it is regrettable that a letter in the terms of the 16 February Letter was sent. With commendable frankness, Counsel for Dr Avenia did not seek to justify all the contents of the letter.
71 Before turning to the response of RTHF, to provide context, it is worth considering Dr Avenia's attitude towards his employment at the time around this communication.
72 After the suspension, it is plain that Dr Avenia had reached the view that he was no longer bound by his bargain. As he explained (T 106):
… because RT Health breached the agreement and showed bad faith to me, I had no interest in upholding my end of the agreement. I've shown them a lot of goodwill leading up to that point and then they chose to - to suspend me, with the threat of termination of employment, and so I didn't feel that any of these things [that is, his obligations to RTHF] applied to me anymore.
73 In this light, the aggressive approach taken by Ebsworths, presumably on the instructions of Dr Avenia, is put into some context. It appears that, by the day before the 16 February Letter (and at the time he had formed the view following what he perceived to be the breach of RTHF), Dr Avenia no longer had an interest in upholding his end of the agreement. On 15 February 2017, Dr Avenia completed an Application to Redirect Mail form and lodged it online with Australia Post. The form that Dr Avenia filled out contained the following declaration:
6 Declaration by the person lodging this form - I have authority to include the people listed above. I understand it is a criminal offence to redirect a person's mail without their authority or to give Australia Post false or misleading information.
(emphasis added)
74 The application sought to redirect mail from the address of the Brisbane Clinic (Edward Street, Brisbane City) to a new address (being an address at Norman Park) from 21 February 2017, for a period of three months.
75 On 16 February 2017, Australia Post sent a letter addressed to Dr Avenia at the address of the Brisbane Clinic. The letter noted that an application for a mail redirection service had been made and indicated that if a request to redirect mail was not authorised, the recipient should contact Australia Post. On 20 February 2017, the Australia Post Customer Recovery Team was told by RTHF that the mail direction was unauthorised and that the redirection, scheduled to commence the following day, ought not to occur. On 21 February 2017, Australia Post contacted Dr Avenia by email informing him that Australia Post had received an 'inquiry' in relation to the mail redirection application and that they "have an obligation to investigate". Accordingly, Dr Avenia was advised that he needed to speak urgently with a representative of Australia Post so that it could determine whether the redirection ought to occur. In the interim, the mail addressed to the Brisbane Clinic had "been placed on hold from 21 February 2017".
76 Ms Tregeagle gave evidence (T 224) that the view within RTHF was that it was "felt that the business that [RTHF] purchased was being effectively stolen back by virtue of mail trying to be redirected, phones stopping being redirected and emails stopping redirecting". This allegation of 'stealing the business back' was never put to Dr Avenia in terms and I do not make any such finding. As noted above however, Dr Avenia, after suspension, "didn't feel" that any of his obligations to RTHF were subsisting and he had no further intention to be bound by the Employment Contract. No complaint was pressed in final submissions as to email and telephone redirection, but I will deal, in Section I (Issue Six) below, with the allegation made by RTHF that the attempted mail redirection by Dr Avenia constituted a breach of his duty of fidelity and constituted serious misconduct.
77 Returning to the narrative of the communications between RTHF and Dr Avenia, on the same day that Ms Tregeagle wrote to Dr Avenia complaining about the redirection of mail (on 21 February 2017), she also wrote a letter to Dr Avenia referring to the 16 February Letter. Again, the terms of this letter are not ideal.
78 What should have been evident to RTHF was that the initial letter from Ebsworths in response to the Suspension Letter sent on 2 February 2017, and the longer 16 February Letter, operated on the stated premise that RTHF was conducting a disciplinary investigation of some formality into the matters the subject of the Suspension Letter and that if the allegations were proved, then disciplinary consequences, up to and including termination, could result. I have already found (at [54]-[57]) that this was not the subjective intention of Ms Tregeagle and Ms Renney in sending the Suspension Letter. In responding to the 16 February Letter, one would have thought that RTHF would have, in light of what was being said by Ebsworths, considered and reflected upon the terms of the Suspension Letter, appreciated that it had been maladroitly drafted, and that matters had now gone off the rails. Although Ms Tregeagle had ample justification in believing the 16 February Letter was oppressive, RTHF should have realised that the genesis of the incorrect premise in Ebsworths' correspondence was the mismatch between the tone and substance of what had been said to Dr Avenia and what was communicated to him in writing. Rather than frankly accepting that the Suspension Letter had failed to accurately express the intentions of RTHF, when the response came on 21 February 2017 (21 February RTHF Letter), it was reciprocally combative.
79 The 21 February RTHF Letter referred to the letter from Ebsworths and stated that the "premise of your Solicitor's letter is false. That is, an investigatory process has not been commenced by [RTHF] as yet". It referred to the fact that allegations had been made to a manager but then went on to state that those who had "raised the allegations have not made a formal complaint". Dr Avenia was told that the matter was "at a preliminary stage" and that RTHF had wished to meet with him "to discuss the allegations and your preliminary responses to them prior to commencing any investigatory process or taking any disciplinary action".
80 The 21 February RTHF Letter went on to refer to the directions to attend meetings and said, incorrectly, that at no stage did RTHF "state the meeting on 3 February 2017 was an investigation interview". In any event, RTHF made it clear that no decision regarding termination of Dr Avenia's employment had been made and then turned to what it described as the "[w]ay forward". Correctly, RTHF recorded that it regarded the 16 February Letter as "unhelpful". However, it then made unjustified criticism that Ebsworths had made "unfounded assumptions regarding the current process being undertaken". It then correctly indicated that those assumptions, contained in the 16 February Letter, were dealt with in the 21 February RTHF Letter, in the sense that any misapprehensions had now been addressed.
81 It was against this background that the letter went on to state:
For the third time I direct you to attend a meeting to discuss the allegations made against you on Thursday 2nd March at 1.00 p.m. at the Martin Place meeting room in our Surry Hills office, with myself and Helen Renney of [RTHF]. As stated previously you are able to attend that meeting with a support person of your choosing. Please note that a support person is there to support you and not as an advocate.
82 Counsel for Dr Avenia made the point (T 371) that, notwithstanding it might be thought 'smart' points were being taken and that the 16 February Letter was very long, there were "two very simple answers" available to RTHF: first, to explain that an investigatory process that might be disciplinary was ongoing, provide details of Ms Purcell's complaint and the three transcripts of staff discussions which made allegations, and then make it plain that those complaints required a response; or secondly, to accept that a badly drafted letter had been sent, that there was a less formal investigation being conducted "because we know there's problems between you and Bria[n]a and Rashmi, and we're trying to sort them out." The 21 February RTHF Letter, it was suggested, did neither.
83 That submission may be accepted but only up to a point. For reasons I have explained, the failure to appreciate and accept that the Suspension Letter was confusing, and its combative tone, were both regrettable. However, given: (a) what had been communicated orally to Dr Avenia on 31 January 2017; and (b) the whole of the 21 February RTHF Letter when read fairly, the intentions of RTHF were clarified. As noted above, it was emphasised that the "matter is at a preliminary stage" and that RTHF wanted to meet with Dr Avenia to discuss the allegations and obtain "preliminary responses". In this way, although the 21 February RTHF Letter stopped short of frankly accepting that the Suspension Letter was badly drafted, in substance, a form of the second option identified by Counsel for Dr Avenia in [82] was adopted and, importantly, RTHF's true intentions had been communicated.
84 A further letter from RTHF followed on 23 February 2017 (23 February RTHF Letter). This letter reminded Dr Avenia of his obligations under the Employment Agreement and the APA, that RTHF had "full ownership of the Assets" and referred to RTHF's directions that he desist from redirecting mail. Reference was also made to RTHF becoming aware that the telephone number and email address of Dr Avenia's former practice were no longer redirecting. These matters were said to be part of the matters in respect of which RTHF required him to "provide explanatory comments" at the meeting he had been directed to attend on 2 March 2017.
85 One would have thought that, in light of the 21 February RTHF Letter and its consistency with what had been communicated orally on 31 January 2017 by Ms Tregeagle, wise heads would have prevailed. Instead, what happened on 2 March 2017 was that Ebsworths sent a further letter (2 March Letter). The 2 March Letter commenced by making the serious allegation that RTHF was deliberately corresponding with Dr Avenia by post in an attempt to intentionally cause "prejudice, unnecessary delay and disruption to [Dr Avenia]". There was no reasonable basis for such an allegation.
86 A good example of the highly aggressive and 'point taking' approach now adopted on behalf of Dr Avenia emerged from this letter and was related to this serious allegation. Dr Avenia gave oral evidence in chief that he received the 21 February RTHF Letter (and another letter of that date from RTHF) on 22 February 2017 and provided them to his solicitors on 23 February 2017 (T 43).
87 Given this fact, it is disturbing that the 2 March Letter noted that pursuant to s 160 of the Evidence Act 1995 (Cth), correspondence sent by post is not deemed to have been received until the fourth working day after it was posted. As a consequence of this provision, it was asserted by Ebsworths that "the letter was received by our client on Monday, 27 February 2017" (emphasis added). At best, this letter evinced confusion of thought as to the operation of deeming provisions, but whatever misapprehensions were involved, contrary to the true position as to receipt, the 2 March Letter conveyed the assertion that only two business days' notice were being given of the proposed meeting. There is no other available conclusion than that this assertion as to the date of receipt was made for tactical reasons and that Dr Avenia and his solicitors knew the assertion did not correctly convey when he had received notice. The asserted shortness of notice, together with the fact that the earlier oppressive letter of 16 February Letter had not been satisfactorily responded to, was said to render a direction to attend the proposed meeting unreasonable and unlawful.
88 The 2 March Letter went on to make the point that there was an inconsistency between the statements made by RTHF. It was then said:
For you to adopt such a position demonstrates either, or both, an unreasonable prejudice against our client and/or an inability to provide any reasonable response to our client's enquiries and complaints in the 16 February Letter.
In either case, we do not understand why you would deny an investigation has been commenced…
89 There was then reference to the terms of the Suspension Letter and the suggestion was made that the contention that the matter was at a "preliminary stage" was inconsistent with RTHF's "actual and threatened conduct". The letter went on to state that:
The combine [sic] effect of the [Suspension Letter] and the 21 February [RTHF] Letter is that [RTHF's] position is that [RTHF] is able to terminate [Dr Avenia's] employment after having a preliminary meeting with him, and without conducting any proper investigation into the matter. Such a position is unreasonable, unlawful and demonstrates [sic] total prejudice [RTHF] has towards [Dr Avenia].
90 Breaches of the Fair Work Act 2009 (Cth) (FWA) and breaches of contract were alleged, and RTHF was said to be "on notice that as a result of the adverse action and to prevent further adverse action, injunctive relief proceedings will be commenced in the Federal Court of Australia (without further notice) should RTHF continue not to comply with its legal obligations and to engage in unreasonable conduct".
91 There was more to come. Ebsworths sent another letter on 2 March 2017 referring to the redirection of mail and ancillary matters. Again, there was a misconceived reference to s 160 of the Evidence Act. Moreover, notwithstanding that Dr Avenia knew exactly what had occurred in relation to the mail redirection, the following was said:
In support of the Mail Redirections Allegation, [RTHF] alleged that: "Australia Post has written to [RTHF] confirming same". You have not provided a copy of this correspondence. We require copies of all correspondence, including letters, emails and file notes of conversations, between Australia Post and [RTHF] regarding the Mail Redirections Allegation.
Please advise as to the basis upon which you had authority to make enquiries about our client's mail and communication with Australia Post (a third party) about our client and his mail without his consent. Please provide particulars as to the basis upon which you advised Australia Post that you had authority.
It appears that [RTHF] has breached our client's privacy, applicable privacy legislation and we request a copy of [RTHF]'s privacy policy forthwith.
Further, the Mail Redirection Allegation has been made after [RTHF] received the 16 February Letter, which made complaints and enquiries about our client's employment. It appears [RTHF] has made the Mail Redirection Allegation in retaliation of the 16 February Letter which is adverse action and unlawful.
Although we have not been apprised of the information necessary to provide a full response, we observe that our client would be within his rights to request that correspondence addressed to him be delivered to any address of his election. [RTHF] has no legitimate claim over letters or correspondence addressed to our client. Such correspondence may include Court documents, such as subpoenas, personal bills, personal correspondence and medical information.
To the extent that any correspondence is related to patient care, we note that it is [RTHF] that has taken steps to prevent [Dr Avenia] from fulfilling his duties and responsibilities to provide quality patient care and remain in contact with patient management (if required). In this regard, the suspension required our client to remain available to perform his roles and responsibilities at any time (if necessary).
We remind you that the National Dental Board of Australia Code of Conduct requires, amongst other things, that our client "facilitate[e] [sic] [the] coordination and continuity of care". Given the conduct of [RTHF] to date, our client is concerned that [RTHF]'s conduct may prevent or impede our client's compliance with his ethical and professional obligations. [RTHF] is on notice.
(original emphasis)
92 Why Ebsworths were not apprised of the information necessary to provide a full response was unexplained. Indeed, in relation to another allegation made by RTHF, this letter can be described as disingenuous. As to email redirection, which was admitted by Dr Avenia in the course of his evidence, it is said that RTHF had made "no specific allegation as to [Dr Avenia's] conduct. Rather, it simply alleges certain things have occurred (again, without providing details or proof), but makes no attempt to draw a connection between [Dr Avenia] and the conduct". Dr Avenia had made a conscious decision to redirect his email as he considered he had a perfect entitlement to do so. It does not reflect well on Dr Avenia that tactical positions of this type were being taken in correspondence, presumably on his instructions.
93 Returning to the chronology of events, on 7 March 2017, RTHF sent the Show Cause Notice referring to the refusal to attend meetings on 3 February, 17 February and 2 March 2017 and alleging that each of the directions to attend those meetings was reasonable and lawful. It asserted that the continual refusal to attend was a breach of the Employment Contract. Additionally, reference was made to further alleged serious misconduct being the redirection of mail and the redirection of Dr Avenia's email. It suggested that Dr Avenia could not return to work at the Brisbane Clinic by reason of:
(a) his present conduct in refusing to comply with lawful and reasonable directions;
(b) the allegations made against him remaining unresolved; and
(c) the staff at the Brisbane Clinic having "significant concerns about working with you".
94 Under the heading "Way forward", RTHF advised that, in light of the alleged misconduct, it was giving consideration to terminating the employment of Dr Avenia and that he should show cause why he should not be terminated prior to 4pm on 10 March 2017.
95 The day before the expiry of the Show Cause Notice, a further letter was sent by Ebsworths alleging, inter alia, that the Show Cause Notice constituted adverse action contrary to the FWA and warning of the imminent commencement of proceedings. In this context, an offer was made that Dr Avenia "will comply with his obligations under the 'Employment Agreement'" and will refrain from seeking relief, in exchange for: (a) an undertaking being given by RTHF that Dr Avenia's employment would not be terminated without seven days' notice; (b) suspension on full pay continuing; (c) all entitlements under the Employment Agreement and APA being paid; and (d) RTHF appointing (and presumably paying for) an "independent investigation" to be conducted by the Honourable Peter Jacobson QC.
96 This offer was not taken up. As we now know, the next day Dr Avenia filed this proceeding in Court and sought and obtained an order, on an ex parte basis, that RTHF be restrained from taking any steps to terminate his employment.