sec.172Inspection of particular records by councillors

### sec.172 Inspection of particular records by councillors A councillor may view and make a copy of, or take an extract from, council records. The Right to Information Act 2009 also provides for access to information. Council records include documents created by or kept by the council about its operations, whether or not the records must be available to be viewed by the public. Subsection (1) does not apply to any of the following— a record of the conduct tribunal; a record of the former conduct review panel; a record that would be privileged from production in a legal proceeding on the ground of legal professional privilege; a record that relates to any ward other than the ward the councillor represents, unless— the councillor is the mayor; or the councillor is the chairperson of the council and the record is relevant to the councillor performing the role of the chairperson; or the councillor is a committee chairperson and the record is relevant to the councillor performing the role of the committee chairperson; another record if disclosure of the record would be contrary to an order of a court or tribunal. Also, subsection (1) applies in relation to a record of the Establishment and Coordination Committee containing committee information within the meaning of section 171 — only if the councillor is a member of the committee; or if the councillor is not a member—only to the extent— the record is or contains general committee information within the meaning of section 171 (11) ; and the general committee information relates to a matter that has been finally resolved. In this section— finally resolved , in relation to a matter, see section 171 (11) . former conduct review panel means the BCC councillor conduct review panel under this Act as in force before the commencement of the Local Government Electoral (Implementing Stage 2 of Belcarra) and Other Legislation Amendment Act 2019 , section 34 . s 172 amd 2019 No. 30 s 31 ; 2026 No. 5 s 13A (sec.172-ssec.1) A councillor may view and make a copy of, or take an extract from, council records. The Right to Information Act 2009 also provides for access to information. (sec.172-ssec.2) Council records include documents created by or kept by the council about its operations, whether or not the records must be available to be viewed by the public. (sec.172-ssec.3) Subsection (1) does not apply to any of the following— a record of the conduct tribunal; a record of the former conduct review panel; a record that would be privileged from production in a legal proceeding on the ground of legal professional privilege; a record that relates to any ward other than the ward the councillor represents, unless— the councillor is the mayor; or the councillor is the chairperson of the council and the record is relevant to the councillor performing the role of the chairperson; or the councillor is a committee chairperson and the record is relevant to the councillor performing the role of the committee chairperson; another record if disclosure of the record would be contrary to an order of a court or tribunal. (sec.172-ssec.4) Also, subsection (1) applies in relation to a record of the Establishment and Coordination Committee containing committee information within the meaning of section 171 — only if the councillor is a member of the committee; or if the councillor is not a member—only to the extent— the record is or contains general committee information within the meaning of section 171 (11) ; and the general committee information relates to a matter that has been finally resolved. (sec.172-ssec.5) In this section— finally resolved , in relation to a matter, see section 171 (11) . former conduct review panel means the BCC councillor conduct review panel under this Act as in force before the commencement of the Local Government Electoral (Implementing Stage 2 of Belcarra) and Other Legislation Amendment Act 2019 , section 34 . - (a) a record of the conduct tribunal; - (b) a record of the former conduct review panel; - (c) a record that would be privileged from production in a legal proceeding on the ground of legal professional privilege; - (ca) a record that relates to any ward other than the ward the councillor represents, unless— (i) the councillor is the mayor; or (ii) the councillor is the chairperson of the council and the record is relevant to the councillor performing the role of the chairperson; or (iii) the councillor is a committee chairperson and the record is relevant to the councillor performing the role of the committee chairperson; - (i) the councillor is the mayor; or - (ii) the councillor is the chairperson of the council and the record is relevant to the councillor performing the role of the chairperson; or - (iii) the councillor is a committee chairperson and the record is relevant to the councillor performing the role of the committee chairperson; - (d) another record if disclosure of the record would be contrary to an order of a court or tribunal. - (i) the councillor is the mayor; or - (ii) the councillor is the chairperson of the council and the record is relevant to the councillor performing the role of the chairperson; or - (iii) the councillor is a committee chairperson and the record is relevant to the councillor performing the role of the committee chairperson; - (a) only if the councillor is a member of the committee; or - (b) if the councillor is not a member—only to the extent— (i) the record is or contains general committee information within the meaning of section 171 (11) ; and (ii) the general committee information relates to a matter that has been finally resolved. - (i) the record is or contains general committee information within the meaning of section 171 (11) ; and - (ii) the general committee information relates to a matter that has been finally resolved. - (i) the record is or contains general committee information within the meaning of section 171 (11) ; and - (ii) the general committee information relates to a matter that has been finally resolved.