The Requirements of Rule 20.26
66The defendants served their offer purporting to be an Offer of Compromise for $800,000 on the morning of 9 November 2010. It was expressed to be in full and final settlement and that the plaintiff's costs would be paid "as agreed or taxed". The offer was said expressly to be made in accordance with Rule 20.26 of the UCPR.
67UCPR 20.26 is in the following terms:
20.26 Making of Offer
(1) In any proceedings, any party may, by notice in writing, make an offer to any other party to compromise any claim in the proceedings, either in whole or in part, on specified terms.
(2) An offer must be exclusive of costs, except where it states that it is a verdict for the defendant and that the parties are to bear their own costs.
(3) A notice of offer:
(a) must bear a statement to the effect that the offer is made in accordance with these rules, and
(b) if the offeror has made or been ordered to make an interim payment to the offeree, must state whether or not the offer is in addition to the payment so made or ordered.
(4) Despite subrule (1), a plaintiff may not make an offer unless the defendant has been given such particulars of the plaintiff's claim, and copies or originals of such documents available to the plaintiff, as are necessary to enable the defendant to fully consider the offer.
(5) If a plaintiff makes an offer, no order may be made in favour of the defendant on the ground that the plaintiff has not supplied particulars or documents, or has not supplied sufficient particulars or documents, unless:
(a) the defendant has informed the plaintiff in writing of that ground within 14 days after receiving the offer, or
(b) the court orders otherwise.
(6) An offer may be expressed to be limited as to the time it is open for acceptance.
(7) The following provisions apply if an offer is limited as to the time it is open for acceptance:
(a) the closing date for acceptance of the offer must not be less than 28 days after the date on which the offer is made, in the case of an offer made 2 months or more before the date set down for commencement of the trial,
(b) the offer must be left open for such time as is reasonable in the circumstances, in the case of an offer made less than 2 months before the date set down for commencement of the trial.
(8) Unless the notice of offer otherwise provides, an offer providing for the payment of money, or the doing of any other act, is taken to provide for the payment of that money, or the doing of that act, within 28 days after acceptance of the offer.
(9) An offer is taken to have been made without prejudice, unless the notice of offer otherwise provides.
(10) A party may make more than one offer in relation to the same claim.
(11) Unless the court orders otherwise, an offer may not be withdrawn during the period of acceptance for the offer.
(12) A notice of offer that purports to exclude, modify or restrict the operation of rule 42.14 or 42.15 is of no effect for the purposes of this Division.
68Meagher JA (with whom Giles JA agreed) in the Court of Appeal in Old v McInnes [2011] NSWCA 410, said at [105]:
Mr McInnes relies upon the Offers of Compromise as offers in accordance with UCPR 20.26 and alternatively as informal offers relevant to the exercise of the discretion as to costs: see Trustee for the Salvation Army (NSW) Property Trust & Anor v Becker (No. 2) at [7], [27]; Miwa Pty Ltd v Siantan Properties Pte Ltd (No. 2) [2011] NSWCA 344 at [7]-[8]. UCPR r 20.6(2) provides:
"(2) An offer must be exclusive of costs, except where it states that it is a verdict for the defendant and that the parties are to bear their own costs."
Neither of the offers made on behalf of Mr McInnes was "exclusive" of costs or within the exception in r 20.6(2). Each provided that Mr McInnes should pay Mr Old's costs "as agreed or assessed". For that reason, neither was an offer in fact "made under rule 20.26" for the purposes of UCPR r 42.13 and accordingly each was of no effect for the purposes of the Offer of Compromise regime under the UCPR: Trustee for the Salvation Army (NSW) Property Trust & Anor v Becker (No. 2) at [22]-[24]; Dean v Stockland Property Management Pty Ltd & Anor (No. 2) [2010] NSWCA 141 at [16]-[29].
69The offer here of 9 November would in my view fail for the same reason, it being expressed to be the payment of costs "as agreed or assessed".
70However I have had drawn to my attention a subsequent judgment of the Court of Appeal in Vieira v O'Shea (No. 2) [2012] NSWCA 121, being a joint judgment of Basten, Meagher JA and Handley AJA in which their Honours were considering an offer of costs "as assessed or agreed". Their Honours said at [7]:
In written submissions in support of the motion, the appellant conceded that the offer did not comply with the UCPR because it was not "exclusive of costs". It is true that the offer was not stated to be exclusive of costs: the statement as to costs could have been understood as indicating that the offer was indeed not inclusive of costs, but was otherwise otiose as the same costs consequences followed from the application of the rule. (Somewhat opportunistically, the solicitors for the first respondent submitted that a later offer of compromise did not comply with the rules because it was not stated to be exclusive of costs and therefore should be presumed to be inclusive). The UCPR are to be construed by reference to their apparent purpose. A mere reference to costs in an offer otherwise compliant with Part 20, Div 4 will not take the offer outside the rules unless the reference operates inconsistently with the relevant costs rule: Dean v Stockland Property Management Pty Ltd (No 2) [2001] NSWCA 141, (Giles JA, Handley AJA, Whealy J) at [26]-[29]. The offer, if accepted, entitled the offeror to his costs: the offer did not seek to vary the effect of UCPR r 42.13A.
71It has been submitted that the two cases appear to indicate entirely different approaches by the Court of Appeal. I observe that the Court in Vieira did not consider (it seems) its prior decision in Old.
72The plaintiff submits that the decision in Vieira is irreconcilable with Old. The defendants take the same position. I am of course unable to resolve such conflict, but the view I have come to on the facts as later appears obviates the need for me to attempt to do so.
73In order to comply with r 20.26 the offer must be left open for such time as is reasonable, in the case of an offer made, less than 2 months before the date set down for the commencement of the trial (r 20.26(7)(b)). Here the relevant offer was made on the morning of 9 November and was said to expire at 12pm on 10 November.
74The defendants submit that in all the circumstances that was a reasonable time in which the plaintiff could and should have been able to give consideration to the offer. The plaintiff rejects that proposition.
75In Kooee Communications Pty Ltd v Primus Telecommunications Pty Ltd (No. 2) [2008] NSWCA 85, the Court of Appeal had to consider the nature of reasonableness for the purposes of r. 20.26(7)(b). Giles and Tobias JJA said at [2]:
We agree with his Honour's explanation of why Kooee's first offer of compromise does not avail it. We agree that its second offer of compromise was not left open for such time as was reasonable in the circumstances, and so can not bring entitlement to indemnity costs pursuant to UCPR r 42.15, and with his Honour's balancing of factors relevant thereto; to which we would add that the many observations to the effect that service of an offer of compromise under rules of court obliges the offeree to give serious thought to the risks of the proceedings and their outcome (eg Maitland Hospital v Fisher (No 2) (1992) 27 NSWLR 721 at 724; Hillier v Sheather (1995) 36 NSWLR 44 at 422) mean that the court should not be ungenerous to an offeree in determining whether a time is reasonable. It is not submitted that the second offer of compromise should be given effect as a Calderbank offer, nor could be if it was not left open for a reasonable time. It follows that the costs of the trial and of the appeal should be paid on the ordinary basis, and we agree with Basten JA's reasons for proportionate costs of the trial.
76Basten JA examined the facts and said at [13] - [21]:
[13]. There is an unresolved tension between the operation of the rule which provides that costs generally follow the event and the rules which provide for the allocation of costs in cases where offers of compromise have been made but not accepted. Although it is true that the general rule is not made subject to any other rule, because it operates at a level of generality it arguably should be understood as subject to more particular rules, in circumstances where they are engaged: see, eg, The Ombudsman v Laughton [2005] NSWCA 339; 64 NSWLR 114 at [19]-[23] (Spigelman CJ). Alternatively, the two provisions can be reconciled by treating the rules with respect to offers of compromise as informing the proper application of the general rule by specifying how "the event" should be identified in the particular circumstances created by an offer made in compliance with the rules.
[14]. It is not in doubt that Kooee, in reducing the judgment against it to an amount of $1.36 million, has bettered its offer by some 13%. That is a significant element of compromise, which is capable of attracting an order for indemnity costs in accordance with UCPR r 42.15, from the first day of the trial: see r 42.15(2)(b)(i). However, there is an issue as to whether, being open for approximately 24 hours, the offer was "left open for such time as [was] reasonable in the circumstances", within the terms of r 20.26(7)(b). If that condition were not satisfied, it would not necessarily be an irrelevant consideration on the question of costs, but it would not be an offer engaging an entitlement to indemnity costs pursuant to r 42.15.
[15]. Viewed in the abstract, an offer which is made less than 23 hours before the commencement of a hearing and requiring acceptance within that period, would not appear to have been left open for a reasonable time. Against that, there are practical considerations which might support a different conclusion. The first is that each of the parties had made prior offers, that of Kooee having been the subject of explanation as to the method of calculation of the component parts. Secondly, less than two weeks earlier Primus had made an assessment of its own position which led it to make an offer to settle for an amount of $2.5 million, an amount $1.25 million above the first Kooee offer. The second offer by Kooee reduced that gap by $300,000. Both the figures and the timing suggest that Primus could have been expected to assess the second offer with reasonable expedition.
[16]. The practical circumstances which must have existed at the time the offer was made may be said to tend in either direction. Thus, it appears to be common ground, as the Court might have assumed, that the legal representatives of Primus were conferring in preparation for the forthcoming trial, throughout the period that the offer was open. While that may have facilitated an immediate consideration of the offer by advisers who were focused on the relevant issues, it may also be said that the provision of an offer the day before trial provided an inconvenient distraction from preparation of the case for hearing.
[17]. In Leda Pty Ltd v Weerden (No. 3) [2006] NSWSC 220, Gzell J considered an offer made exactly one week before a trial, which was left open for four days. Amongst other considerations, his Honour noted that r 42.15(2)(b) envisaged an order for indemnity costs in relation to an offer made "on or after the first day of the trial". In such circumstances, the defendant will be entitled to an order for costs assessed on an indemnity basis "as from 11.00am on the day following the day on which the offer was made".
[18]. The precise interrelationship of the reasonable time provision in r 20.26 and the time from which indemnity costs may be awarded pursuant to rr 42.14, 42.15 and 42.15A appears not to have been explored in the cases. It is arguable that, if the other party is to be at risk of an adverse costs order on an indemnity basis from 11.00am on the following morning, the expectation must be that a period of 24 hours or less may constitute a reasonable time within which to consider and respond to an offer. In a sense, that may be seen as a small concession in respect of offers made during the trial, as an offer made before the first day of the trial will place the other party at risk as to costs from the beginning of the day following the day on which it was made: see, eg, r 42.15(2)(b)(i). Such an offer may be made on the day before the trial or some months before the trial. Yet, at least in the latter case, r 20.26(7)(a) requires that the offer be left open for at least 28 days to comply with the rule.
[19]. The reason for the discrepancy in relation to early offers is unclear. The primary incentive to accept arises from the potential for an adverse costs order on an indemnity basis where the offer is refused and the other party betters its offer. The fact that such costs will run from a specified time after the offer is made may be seen as an additional incentive to accept the offer and also an incentive to give it prompt consideration. The specification of the time from which indemnity costs will run clearly does not purport to determine what is a reasonable time in relation to a pre-trial offer which must be left open for 28 days and therefore should not be seen as identifying the period which is reasonable in relation to an offer made less than two months before the date for commencement of the trial. All that can fairly be inferred from the terms of r 42.15 is that an offer made on or after the first day of the trial may constitute a relevant offer for the purposes of the rule; such an offer must allow a "reasonable" time for acceptance (r 20.26(7)(b)). The time will effectively be cut short if, before its expiration, the Court begins to give its decision: r 20.25. (The reference in r 20.27 to the "period of acceptance" is presumably meant to be a reference to the defined term "period for acceptance".)
[20]. In considering whether the time allowed for acceptance is "reasonable in all the circumstances" once a trial commences, or indeed final preparation commences, three factors come into play. The first is that both parties may reasonably be expected to have a clear perception of the strengths and weaknesses of their positions, so that the reasonableness of a particular offer may be speedily assessed. Secondly, because significant costs will be accruing on a daily, even an hourly basis, there is a heightened incentive to respond within the time permitted. Thirdly, and counterbalancing the first factor, the need to address the terms of an offer, provide advice and obtain instructions will often be a significant distraction from final preparation.
[21]. In relation to the first factor, it should be accepted that by the day before the hearing, in commercial litigation involving experienced counsel and solicitors, the legal representatives would have been able to give the client an immediate assessment of:
(a) the approximate costs incurred to date;
(b) the likely length of the trial;
(c) the approximate amount of costs assessed on an indemnity basis if the matter proceeded to trial, and
(d) the most likely outcome, which may involve a range as to quantum.
It should also be accepted that someone with authority to bind the client would have been available to give instructions based on legal advice as to the preferable response.