The wasted costs of the respondents' previous application for a gross sum costs order
11 This issue arises out of the respondents' Copyright Claim Costs Application which sought a gross sum costs order in respect of costs incurred in the Copyright claim, which was heard and determined by Justice Gordon in December 2011. The respondents' Notice of Motion was filed on 30 June 2011 but correspondence on this issue had been exchanged between the parties since 25 June 2010.
12 Between 25 June 2010 and 2 November 2011 there was a dispute between the parties on the question of whether a gross sum costs order was appropriate for the period when the costs incurred in the Copyright claim were 'blended' with costs incurred in respect of the other issues in the proceeding. The period when the costs were so 'blended' is the period between the commencement of proceedings in 2007 and when the Copyright claim was set down for hearing as a separate question on 16 June 2009. Telstra describe the costs during this period as "Blended Costs" and describes the respondents' claim for gross sum costs incurred in the period prior to 16 June 2009 as "the Blended Costs application". For convenience I will adopt Telstra's descriptions.
13 The respondents seek their costs with respect to the Copyright Claim Costs Application which include claims in respect of Blended Costs. However, Telstra contends that the Blended Costs application caused it significant wasted costs which it says should be paid by the respondents. On the same basis it contends that the respondents are not entitled to recover from Telstra their costs with respect to the Blended Costs application.
14 The background to the parties' differing submissions include the following matters:
(a) The proceeding herein was commenced in 2007 and it was initially conducted on the basis that all of the claims and cross-claims would be heard together. The matter was listed for trial on all issues on 3 December 2008 with an estimate of 8-10 days. However the trial was vacated about one week before it was due to commence.
(b) On 16 June 2009 Gordon J set down for hearing the separate question of whether copyright subsisted in Telstra's directories.
(c) The separate question in relation to Telstra's Copyright claim was heard in October 2009. On 12 February 2010 her Honour dismissed the claim and ordered Telstra to pay the respondents' costs of the claim.
(d) On 25 June 2010 the respondents' solicitors wrote to Telstra's solicitors proposing that the costs of the Copyright Claim be determined on a gross sum basis and paid forthwith.
(e) Telstra's solicitors rejected this proposal on numerous grounds including:
(i) the timing of the application and the fact that the applicants' appeal to the Full Court had not yet been heard;
(ii) a concern that the respondents would not be able to repay any costs that may have been ordered if Telstra's appeal was successful;
(iii) difficulties with identifying and separating the work which related solely to the Copyright claim in the period prior to 16 June 2009 in which the costs of the copyright and trade practices part of the proceeding were "blended", arguing that this was inappropriate where the other claims had not yet been determined;
(iv) that insufficient information had been provided to Telstra to determine whether the respondents' method for identifying apportioning costs of the Copyright claim was appropriate;
(v) some costs had been claimed on an indemnity basis; and
(vi) the proposal might create a duplication of costs assessment processes.
(f) Telstra later also expressed concern as to how the respondents could maintain privilege in respect of their file if they sought to claim and apportion costs in respect of items of work performed which related both to the Copyright claim and other parts of the proceeding.
(g) The parties continued to correspond on the issue in 2010. The Full Court heard Telstra's appeal in the Copyright claim in August 2010 and handed down judgment dismissing the appeal in December 2010.
(h) In early March 2011 the respondents again wrote to the applicants. They endeavoured to address Telstra's concerns and sought an "in principle" agreement regarding the methodology to assess the Blended Costs. Telstra rejected the proposal and said that the application should not proceed while the balance of the proceeding was yet to be determined. Telstra also argued that the respondents may be unable to repay any costs ordered if they ultimately lost the Copyright claim on appeal to the High Court.
(i) On 30 June 2011 the respondents filed the Copyright Claim Costs Application seeking an order that the costs in the Copyright claim be determined on gross sum basis and paid forthwith, including the costs incurred before 16 June 2009 which were blended with costs incurred in the other parts of the proceeding. The application was supported by:
(i) a lengthy affidavit of the respondents' solicitor, Tony Watson, who deposed that he had conducted a detailed analysis of the respondents' files as to the costs attributable to the Copyright claims alone. Mr Watson deposed that this analysis had taken 250 hours and incurred $92,000 in costs to undertake; and
(ii) an affidavit of a costs consultant, Judith Hedstrom, who deposed that she had taken the apportionment of costs provided by Mr Watson and estimated the proportion of those costs that would be recoverable a party-party basis in a taxation.
(j) On 18 July 2011 Telstra wrote to the respondents objecting to this course and proposing that the Court should determine, as a threshold matter, whether this was an appropriate case for a gross sum costs order, having regard to the difficulties identified by the applicants, including the issue of apportioning Blended Costs incurred prior to 16 June 2009.
(k) The respondents accepted this proposal and orders were made on 2 September 2011 for the parties to file evidence and submissions on the question of whether the Court should order the costs of the Copyright claim be assessed on a gross sum basis. The applicants filed the affidavit of a costs consultant, Elizabeth Harris, dealing with whether it was practicable to assess the costs of the Copyright claim on a gross sum basis before the remaining issues in the proceeding been determined. The respondents filed an affidavit in response by their solicitor, Lisa Egan. The parties then exchanged submissions on the question.
(l) At a directions hearing in the Copyright Claim Costs Application before Justice Gordon on 2 November 2011 her Honour reached the view that there were difficulties with dealing with the application for costs in respect of the period pre-16 June 2009. The application proceeded by consent on the basis that the hearing be limited so that any gross sum costs order made would only cover the period after 16 June 2009 when the Copyright claim had proceeded as a separate question and the costs incurred were discrete from the costs in other aspects of the proceeding.
(m) On 14 December 2011 Justice Gordon heard the Copyright Claim Costs Application and assessed the respondents' costs for the period from 16 June 2009 to 8 February 2010 in the amount of $326,931.75, ordering that amount to be payable forthwith.
(n) Notwithstanding that the respondents' application for a gross sum costs order had been, at least partially, successful Telstra sought that there be no order as to the costs incurred in the Copyright Claim Costs Application. The respondents successfully sought an order for the costs of the application to be reserved.
(o) It appears that because the balance of the claims in the proceeding were listed for trial before Justice Gordon in November 2012 determination of the remaining Blended Costs component of the gross sum costs application (i.e. the Blended Costs application) was adjourned to a date to be fixed after the trial.
(p) The Blended Costs application was never again listed for hearing.
15 Now that the respondents/cross-claimants have been largely successful in the proceeding they seek their costs including the costs of the Copyright Claim Costs Application, and including the costs of that aspect of the application which related to the Blended Costs. Telstra resists this and contends that significant costs incurred by the parties have been wholly wasted on the question of whether a gross sum costs order was appropriate for the period during which the costs of the proceeding were 'blended'. Telstra says that these costs have been wasted because the remaining issues in the proceeding have now been determined, and there is no longer any need to separate out the costs in the Copyright claim from other costs. It argues that the costs were wasted when the respondents "abandoned" their application for the costs of the Copyright claim to be assessed for the whole of the period of that claim, and instead (on 2 November 2011) confined their application to the Copyright claim costs incurred after 16 June 2009.
16 Telstra argues that the wasted costs include:
(a) the costs of extensive correspondence on the issue of Blended Costs;
(b) the costs of the affidavits of Mr Watson and Ms Hedstrom (which were in the order of $100,000);
(c) the costs of the affidavit of Ms Harris on the question of whether a gross sum costs order in relation to the Blended Costs period was appropriate, and the respondents' affidavit in response;
(d) the costs of the submissions prepared by the parties in relation to the issue of Blended Costs; and
(e) at least some of the costs of preparation and appearance in relation to the hearing on 2 November 2011.
Telstra contends that this wastage occurred in circumstances where the respondents were warned from the outset of the difficulties with their approach.
17 Against this I note that the respondents were successful in obtaining, through their Copyright Claim Costs Application, a gross sum costs order for the period from 16 June 2009 to 8 February 2010 in the sum of almost $327,000. No orders were made in respect of the Blended Costs initially sought in the application and the application was not otherwise dismissed. The respondents argue that the Blended Costs aspect of the application was never abandoned and it remained to be heard at the appropriate stage. They contend that the Court should follow the usual course where the costs of an interlocutory application have been reserved and no further order is made, namely that costs follow the event: r 40.03 of the Federal Court Rules 2011 ("the Rules").
18 The respondents note that their success in the proceeding has meant that the costs do not now need to be apportioned between the Copyright claim and the other claims and cross-claims, and contend that it would be unjust for them to be penalised for their success in respect of the Misleading Conduct and Passing Off Claim and the Misleading Advertisements Cross-Claim.
19 I accept Telstra's contention that the costs incurred which related primarily to the Blended Costs were wasted. I say this because the respondents' application in respect of the blended pre-16 June 2009 costs was never determined, and it is now unnecessary to do so. The difficulties in respect of the Blended Costs were such that the straightforward part of the application was carved off and determined by Justice Gordon, with the balance left in abeyance. In my view the respondents were on notice of the difficulties associated with the Blended Costs part of their Copyright Claim Costs Application. The difficulties which the respondents faced, and the fact that the application was never brought back before the Court, are in my view a sufficient justification for departure from the usual rule that reserved costs follow the event.
20 In my view, because the respondents' Copyright Claim Costs Application for a gross sum costs order was, at least partially, successful the respondents are entitled to the costs of and incidental to that application, but I do not accept that they are so entitled insofar as that application involved wasted costs incurred by the parties. I consider "wasted costs" are those costs incurred by the parties between 25 June 2010 and 2 November 2011 which primarily related to whether a gross sum costs order was appropriate in respect of the Blended Costs incurred prior to 16 June 2009.
21 It is though necessary to understand that, in my view, a proportion of the respondents' costs incurred in the Copyright Claim Costs Application are likely to have related to the costs of legal work undertaken in the Copyright claim after 16 June 2009. As an example, the lengthy affidavit of Mr Watson (referred to at 14 above) is likely to have related to legal work performed throughout the period the Copyright claim was on foot, and on that assumption some of the costs of its preparation are likely to relate to the period after 16 June 2009. Similarly, the affidavit of Ms Hedstrom is likely to have related in part to costs incurred in the period after 16 June 2009. Insofar as the costs incurred in the Copyright Claim Costs Application related to the respondents' legal work in the period post-16 June 2009 the respondents are entitled to recover those costs from Telstra.
22 As a result the wastage of costs is unlikely to be as great as Telstra appears to contend. Without attempting to be exhaustive the wasted costs will include:
(a) the costs of the correspondence primarily relating to the dispute about pre-16 June 2009 Blended Costs;
(b) the portion of work undertaken by Mr Watson primarily relating to the Blended Costs;
(c) the portion of work undertaken by Ms Harris primarily devoted to the difficulties assessing the Blended Costs;
(d) the portion of the parties' submissions relating to the difficulties regarding the Blended Costs; and
(e) some of the costs of preparation and appearance for the directions hearing on 2 November 2011.
Having said this, I do not attempt to finally identify the wasted costs. Within the parameters of these reasons, a dispute as to whether particular cost items within the application is properly to be seen as wasted can be dealt with as part of the gross sum costs application.
23 The orders are intended to provide for the respondents to recover the costs of their Copyright Claim Costs Application, except insofar as the application involved wasted costs where the respondents were primarily pursuing the Blended Costs.
24 Because the scope of wasted costs is narrow it is hard to see this question as particularly significant within the overall gross sum costs to be sought by the respondents. I direct the parties to take a proportionate approach in dealing with the issue. If either of the parties does not do so I presently intend to impose cost consequences on that party.