The circumstances of the failure to comply here
13 The following account of the facts comes from an affidavit sworn by Novonix's company secretary, Suzanne Yeates. Ms Yeates is a chartered accountant and company secretary, who has acted in that role for ASX listed companies for approximately five years.
14 Novonix is 'an integrated developer and supplier of high-performance materials, equipment and services for the global lithium-ion battery industry with operations in the USA and Canada and sales in more than 14 countries'. At the time of swearing the affidavit it had 128,137,680 fully paid ordinary shares on issue, held by 1,763 shareholders.
15 In the course of considering how to raise capital, Novonix received legal advice that it could rely on Instrument 2019/547, provided it issued a notice complying with requirements including the one outlined above. So the company was aware of the need to issue a cleansing notice within 24 hours before making the offer.
16 Novonix's board of directors considered making an offer under a share purchase plan at meetings on 13 and 16 December 2019. The company decided to announce its intention to make the offer more than 24 hours prior to sending the offer to shareholders. As a result, the announcement could not contain the necessary cleansing notice. It appears that some time between 13 and 16 December a draft announcement was prepared, which as a result of that proposed timing did not include a cleansing notice.
17 Due to various directors of Novonix travelling and considering alternative proposals, the decision to proceed with and announce the share purchase plan was delayed. It is not abundantly clear, but I infer from the affidavit that the decision to make the offer was made at a board meeting on 16 December 2019. At the same time the board confirmed that no director was aware of any excluded information, and authorised Ms Yeates to release a cleansing notice as required by Instrument 2019/547.
18 The ASX announcement of the share purchase plan was made on 16 December 2019, presumably after the board had approved the offer. It did not include the cleansing notice.
19 Novonix's share registry provider, Link Market Services, sent the offer to shareholders who had elected to receive notices by email at around 12.20 pm (Brisbane time) on 17 December 2019, that is, the following day. On the same day, Link Market Services sent the offer by express post to other shareholders.
20 Approximately half an hour after the email offers were sent out, Julian Atkinson, who appeared as counsel on behalf of Novonix in this application and was advising Novonix about the offer, telephoned Ms Yeates. He told her he had noticed from ASX announcements that Novonix had not given the cleansing notice to ASX within 24 hours before the offer was made, as required under Instrument 2019/547. It seems that the offers had been sent to shareholders without anyone first checking with Ms Yeates or Mr Atkinson that the company had complied with necessary regulatory requirements.
21 Mr Atkinson immediately spoke to a senior manager at ASIC who said that a court application was required to rectify the non-compliance, and that the cleansing notice should be given to ASX immediately. Ms Yeates then arranged for the notice to be announced to ASX at approximately 3.40 pm that day, that is, almost three and a half hours after the offers were sent out.
22 According to Ms Yeates, the failure to lodge the cleansing notice before the offers were sent out was:
an honest inadvertent oversight of the lodgement timeframe specified under 7(f)(ii) of the ASIC Instrument caused by delays in launching the SPP [share purchase plan] within the schedule as initially planned by NOVONIX (meaning that as a result the SPP announcement and Notice ought to have been announced together), Link [Market Services] not confirming with me that offers could be made prior to sending offers by email at 12.21pm on 17 December 2019, and multiple demands on my time during the 24 hour period prior to Link effecting the making of offers under the SPP.
23 As at 3.30 pm on 18 December 2019, Link Market Services had received two applications for 29,803 shares for a total of $15,200. It is not possible to determine with absolute certainty whether the applications were made before or after the cleansing notice was announced. However I infer they were made after the announcement, which occurred a short time after the email offers were sent out and before any postal offers could have been received.
24 Novonix did not withdraw the offer before the hearing of this matter at which orders were made, and it received further applications after the issue of the cleansing notice. At the time of the hearing it had not issued any shares under the share purchase plan.