"[213] It is the submission of Counsel for the Practitioner that the Board should not rely on these notes as an accurate record of what occurred on 30 November 1994. He submitted that the notes are themselves 'extremely suspicious'. It was put to [F] that he wrote the notes because he was 'concerned about his own position' and that he wrote certain parts of the notes much later than he claimed in order to 'support [his] story in this case'. Both contentions were rejected by [F]. During the course of his cross-examination the Practitioner claimed that [F] had 'tailored his notes to suit his own purposes.' It is submitted that [F] did not explain satisfactorily why he had made the notes or why, having made them, he 'kept them amongst his private papers for eight and a half years' and had failed to produce them notwithstanding that he had been asked on three occasions since the tragedy to prepare a statement of what happened on 30 November 1994 and even though he must have appreciated that those who sought his assistance would have been interested to view any contemporaneous documentation he prepared. What is said by [F] to have occurred is, it is asserted, 'simply extraordinary'. It is contended on behalf of the Practitioner that it 'cannot be a coincidence' that [F] 'located' the notes for the first time six days before he was scheduled to give evidence and after he knew that a dispute existed between him and the Practitioner as to what was said during their telephone discussions and that 'it would assist his case if he had notes to corroborate his version of events'. The discovery of the notes during the Inquiry was described by Counsel for the Practitioner as a 'miracle'.
[214] [F] gave evidence concerning the preparation, storage and discovery of the handwritten notes. He was cross-examined at length about these matters. [F] informed the Board that on the morning in question he had written notes on a piece of paper, placed that paper in his pocket and that when he arrived home he filed it away in what he described as his 'litigation file' which, he claimed, everybody in obstetrics has. He wrote the notes not because he was concerned about his own position but because there had been a bad outcome. He said: 'whenever there's a case that doesn't work out well you - you quite often jot notes down'; 'if there has been an issue, you might jot a few notes'. At the time he wrote the notes he did not believe that 'the truth was being questioned'. It was not until he was provided with a copy of the written statement of evidence of the Practitioner two weeks prior to the commencement of the hearing of the Inquiry that he appreciated that a dispute existed between them as to what had transpired during the telephone conversations. It was at that point that he sought, again, to locate a copy of the handwritten notes. He found them at home in a 'litigation file'. He told the Board that he has two such files - one for 'business matters' and one for obstetrics. He said that he has a 'number of other businesses' and that he has 'well in excess of a couple of hundred files and a number of filing cabinets' in his 'incredibly large office at home'.
[215] At the time he was asked to write the report for the Executive Director of Medicine at King Edward Memorial Hospital for Women, Dr J A Cumming, [F] recalled having made the handwritten notes. He looked for them then. He looked in his 'litigation file' although he did not 'go through all the files'. He could not locate the notes. He rejected the suggestion that he had not made 'much of an effort' to locate the notes in 1999. He told the Board that, although he could not be 'absolutely sure' that he did, he 'believed' he made another attempt to locate the notes in mid-2000 when Freehill Hollingdale and Page asked him to prepare a statement in connection with the civil proceedings. His efforts again proved unsuccessful. [F] had not located the notes at the time he prepared his written statement of evidence for the purposes of this Inquiry. He said that he did not inform the solicitors assisting the Board of the existence of the notes when they approached him to provide a statement for the purposes of these proceedings. He did not look for them again at that stage. He thought he had lost them. It was when he learned two weeks prior to the commencement of the hearing of the Inquiry that the Practitioner was disputing what he said had transpired on the morning of 30 November 1994 he 'went back and searched just every possibility'. Although this was not the first occasion he had been asked to provide a statement concerning these events, it was the 'first time that [his] word had ever been questioned'. From the day he wrote the notes until just prior to the commencement of the hearing of this Inquiry there 'was never any question about [his] two phone calls that were clearly documented in the partogram'. At that time he then 'made an extensive search through [his] office and all the files'. He located the notes in his 'non-medical litigation file' 'where it was the whole time'. He did not find it in the file dealing with obstetric matters where he might have expected to locate it. His filing method had proved to be 'bad'. He telephoned those assisting the Board the day after he found the notes. It was on that day that he caused his secretary to type up a copy of the handwritten notes (ex 20) - a request that this be done having been made by Messrs Tottle Christensen, the solicitors assisting the Board.
[216] The handwritten notes of [F] are not comprehensive. They do not detail every matter which has proved to be relevant to these disciplinary proceedings. That is neither surprising in all the circumstances nor reason, in itself, to doubt their accuracy or the veracity of the oral evidence of [F] in relation to them. It might be thought that if the decision had been made by [F] to concoct the notes or portions of them they would have been far more extensive and detailed than they are.
[217] The grave allegations levied against [F] concerning his handwritten notes cannot be accepted and are properly to be rejected as without foundation. The Board does not believe that those notes were 'tailored' by him to facilitate any personal agenda or that any part of them was 'invented' or 'fabricated'. It finds that the notes were written by [F] contemporaneously with the events in issue and during the period he stated. It rejects the suggestion that the notes (or part of them) are a recent compilation.
[218] Having evaluated closely the substance and manner of [F's] evidence concerning the preparation, storage and discovery of the handwritten notes, the Board is satisfied that events in relation to them unfolded as he contends. It accepts the submission of Senior Counsel assisting the Board that the explanation provided by [F] in relation to this matter has the 'ring of truth'. The Board is persuaded that the handwritten notes may be considered a reliable contemporaneous record of what occurred on the morning of 30 November 1994 and, specifically, of what was discussed during the second telephone conversation at 7.10am."