(1) The Registrar-General may, on the application of any person with an interest in any land to which a plan registered or recorded under this Division relates, or without any such application, and on such evidence and after such notices (if any) as appear to the Registrar-General to be necessary, amend the plan for the purpose of correcting any error in or supplying any omission from the plan.
47 The section gives a power to the Registrar-General, not to the Court; and while the Registrar-General is expected to act in accordance with law, particularly where it has been declared by the Court, it is not for the Court to order the Registrar-General to make an amendment - at least in the absence of a prior application to the Registrar-General: cf Baiada Pty Ltd v Registrar-General (1994) 6 BPR 13,704 at 13,709, in which Cohen J declared that certain lands had been omitted from a plan, and ordered that the Registrar-General consider the plaintiff's application to amend the plan on that footing; see also the relief sought in MJ Davis Industrial Pty Ltd v Fairfield City Council [2000] NSWCA 287, (2000) 10 BPR 18,495, BC200006275, [4].
48 As has been mentioned, the application for subdivision approval of 6 September 1995 described the subject land as Lots 46, 47, 65, 81, 221 and 365, and did not mention the Closed Road lots. The ensuing consent, dated 16 November 1995, was in the following terms:
Pursuant to section 92 of the Environmental Planning and Assessment Act 1979 and Section 331 of the Local Government Act 1919, notice is hereby given of the determination by the consent authority of the development application number 235/95 dated 19 September 1995 and described by plan number 95/235 relating to land described as Portions 46, 47, 65, 81, 221 and 365 Parish of Narooma, Haxstead Road, Central Tilba.
…
The development application has been determined by granting of consent subject to the following conditions:
…
62.3 Submission of a plan of survey by a registered surveyor …
Reason : The Plan of Survey required by the Land Titles Office must be certified by the Council Clerk.
49 Refina's case is that: (1) the Consent did not relate to the Closed Road lots; (2) having given consent and notified its decision, the Council was functus officio and its decision could not be revisited [ Shanahan v Strathfield Municipal Council [1973] 2 NSWLR 740, (1973) 28 LGRA 218, 220-2; Somerville v Dalby (1990) 69 LGRA 422]; (3) having obtained subdivision approval, Mr Healey in drawing the survey plan wrongly included the Closed Road lots in the 1996 plan, in respect of which subdivision approval had not been and never was given; (4) the 1996 survey plan therefore contained an error, in that it included land in respect of which subdivision approval had not been given; (5) the error was perpetuated in the 2002 plan, which while omitting Lot 1 still purported to include Lots 2 and 3 of the Closed Road lots.
50 The essential question is whether it was an "error", in the relevant sense, for the survey plan to include the Closed Road lots. It has been said that the words "error" and "omission" in s 195H are to be given the same meaning as in s 42 of the Real Property Act ; and that "omission" includes a case where something has been intentionally left out of a plan because of an erroneous belief [ Baiada ]. In Trieste Investments Pty Ltd v Watson (1963) 64 SR (NSW) 98, Herron CJ held that the words "error or omission" in s 127(1) were subjective in application and meant more than simply "not there or absent from", but apparently covered a want of registration which the Act authorised which occasioned loss; Nagle J with reference to a dictionary definition observed that the concept involved something lacking from the register which would be expected to be in it; Ferguson J, in dissent, referred also to the natural meaning of the words [see also Baiada, 9]. As Cohen J said in Baiada, the section requires attention to what should have been in the plan, to see whether anything has been omitted [ Baiada, 9] - to which might be added, for present purposes, also to see whether anything has been included that ought not be there.
51 There is no error if the plan lodged is that which was approved by the Council [ MJ Davis Industrial Pty Ltd v Fairfield City Council]. This means, a plan that accords with what the Council intended to approve: the source of what "ought" to be in the plan is the Council's intention, and errors and omissions arise when a plan does not accurately reflect, or comply with, that intention. If the plan does not reflect what the Council intended to approve, even though it apparently accords with the words or drawings in which the Council mistakenly expressed its approval, there will be an error or omission. Conversely, if the plan coincides with what the Council intended to approve - even if its expression of that intention was defective - there will be no error.
52 The application for subdivision approval of 6 September 1995, while describing the subject land as Lots 46, 47, 65, 81, 221 and 365 and not mentioning the Closed Road lots, was accompanied by a two page plan, designated plan 95/235 (the number of the subdivision application) and entitled "Plan of Proposed Subdivision of Portions 46, 47, 65, 81, 221, 365 Cemetary Road Central Tilba", which depicted a two lot subdivision, producing one "concessional" lot of 1 hectare (Lot 1), and a residual lot of 99 hectares (Lot 2). The residual lot 2 could contain 99 hectares (approximately) only if it included the Closed Road lots; if they were excluded, Lot 2 lot would have comprised only about 96 hectares. The boundary of the land contained in the plan was drawn in a bold line along the closed roads comprised in former lots 1 and 2; but Lot 3 was plainly within the proposed residual lot.
53 These factors firmly favour the view that the intention of the drafter of the plan was to include the Closed Road lots in the plan, and that this was reflected in the intention of the Council in giving consent to the subdivision in accordance with that plan. Refina accepts that plan 95/235 was incorporated into the consent: reference to it was necessary to understand what it was that Council was approving. Contrary to Refina's submission, however, I do not accept that plan 95/235 merely indentified the dimensions of proposed new (concessional) lot 2; it was a two page plan described in the consent as "relating to the land described as Portions 46, 47, 65, 81, 221 and 365 Parish of Narooma, Haxstead Road, Central Tilba" on which were drawn, as well as the boundaries of the proposed concessional lot, also - albeit somewhat grossly - the boundaries of the proposed residual lot, stating its area to be 99 hectares, apparently including Lot 3 of the Closed Road lots, and at least arguably including also Lots 1 and 2 (if the thickly drawn boundaries are treated as inclusive). The circumstance that the plan is said to contain a total of 100 hectares of which 99 are in the residual lot - a result achievable only if the Closed Road lots were included - and that it depicts Lot 3 as within the residual lot and is at best ambiguous as to former Lots 1 and 2, indicates that the failure to refer expressly to those lots in the application was an oversight, which was then reflected in the terms of the consent. The consent was intended to include the Closed Road lots.
54 An additional consideration fortifies this conclusion, although I would have reached it in any event for the reasons already advanced. Under the Eurobodalla Rural LEP, land zoned 1(a) could be subdivided only with the consent of Council [clause 12], and after obtaining the advice of the Director-General of Agriculture - except in respect of an "existing parcel" of more than 20 hectares from which it was proposed to create one allotment of not more than 1 hectare on which a dwelling is erected. It is evident from Council's internal records that Council considered that it was proceeding under this exception, in cl 13(5) - the "concessional allotment" power. That power involves the notion of an "existing parcel". For that purpose, "existing parcel" was defined to mean the total area of a parcel of adjoining or adjacent land owned by the same person on 9 August 1963 and still owned by the same person (whether or not the person who owned the land in 1963), including any such parcel to which additional adjoining or adjacent land had been added since 1963. It is not seriously open to doubt that, for relevant purposes, the Closed Road lots were, together with Lots 46, 47, 65, 81, 221 and 365, part of a single parcel of adjoining or adjacent land in the ownership of Mr Binnie. For there to be a valid exercise of the power under cl 13(5), Council must have intended to approve a subdivision of the whole of that "existing parcel" into two lots: the concessional lot of 1 hectare, and the residual lot comprising the remainder of the "existing parcel", necessarily including the Closed Road lots.
55 I do not agree that reference for this purpose to internal documents of the Council evidencing its decision-making process is contrary to the principle that a development consent should ordinarily be construed without reference to extrinsic material [see Winn v Director General of National Parks and Wildlife [2001] NSWCA 17, [4]-[5] (Spigelman CJ), [198]-[202] (Ipp JA)]. The internal Council records reveal that Council intended to proceed under clause 13(5), on the basis that the whole of Tiverton comprised an "existing parcel". Use of the internal Council communications in this manner is not for the purposes of construing the consent in order to ascertain whether or not certain development is or would be objectively in accordance with the consent, but rather in order to determine whether there was an error in the subsequent certification of the plan of resubdivision, for which purpose the subjective intent of the Council is relevant.
56 In my view, therefore, the 1996 plan contained no such error as is alleged. The Closed Road lots ought always have been included in it - according to the intent of Mr Binnie, the applicant for consent; and according to the intent of the Council. In particular, the Council intended to approve a subdivision of the whole of the "existing parcel" of 100 hectares comprised by all Mr Binnie's adjacent and adjoining lands, including the Closed Road lots; the omission of reference to the Closed Road lots on the face of the application and the consent was an oversight. Any error was in the consent, not in the subsequent survey plan.
57 Moreover, even if the consent related only to Portions 46, 47, 65, 81, 221 and 365, and not to the Closed Road lots, Mr Binnie was entitled to consolidate his holdings, without Council's consent - because a consolidation is not a subdivision within the meaning of the (NSW) Environmental Planning and Assessment Act 1979 (and thus the LEP) [see Environmental Planning and Assessment Act, s 4(2)(d)(ii); F Ticehurst, Land Titles Office Practice (NSW), [130.550]ff]. This is, in substance, what the 1996 plan, and its 2002 successor, did: Mr Binnie required consent to divide Portions 46, 47, 65, 81, 221 and 365 into two new lots; but he did not need consent thereafter to consolidate the Closed Road lots with the residue lot - because that involved no "subdivision" within the definition of that term in the EPA. Accordingly, there would be no utility in granting the relief sought, as Mr Binnie could, without further Council approval, achieve the same result, and Refina has no existing interest, as against him, in the subject land.