3902 of 2007 MULTITEC FBM (ASIA PACIFIC) PTY LTD v SEONG MEON HAN & ANOR
JUDGMENT
1 HIS HONOUR: The plaintiff is an importer of print finishing and mailing equipment. It has sued the first defendant, who was formerly employed as a project manager by the plaintiff, and the second defendant, a company controlled by the first defendant.
2 The plaintiff's pleaded case is that the first defendant, at about the time he resigned from his position with the plaintiff, "diverted" $86,900 from the plaintiff's bank account to that of the second defendant. The plaintiff also claims that the first defendant removed certain confidential customer information and used that information to set up a business in competition with the plaintiff.
PROCEDURAL BACKGROUND
3 On 3 August 2007, the plaintiff applied for ex parte interim preservation orders in relation to certain property said to be held by the defendants. The orders were made and the matter was stood over until 6 August 2007. On that date, orders by consent were made for the defendants to pay the disputed amount into a trust account and to deliver up computer and electronic storage devices for inspection by an expert.
4 The plaintiff's ex parte application was supported by an affidavit sworn by Mr P R A Coombe. Mr Coombe swore that he was the general manager of the plaintiff and that he had full knowledge of the facts and circumstances surrounding the day-to-day conduct of the plaintiff's business.
5 The plaintiff's case is currently pleaded in an amended summons filed on 24 August 2007. The first defendant has filed both a defence to the amended summons and a cross-claim.
6 The defence admits the diversion of moneys, but alleges that the first defendant was authorised to transfer the funds in order to satisfy, in part, the debt due to him by the plaintiff. The defence denies other allegations made in the amended summons. The cross-claim alleges that the cross-defendant (the plaintiff) owes the first defendant some $177,865 (exclusive of the "diverted" moneys to which the first defendant claims to be entitled).
7 Paragraph 14 of the defence pleads an answer to the whole of the amended summons, as follows:
"(a) The proceedings herein had not been authorised by the Plaintiff.
(b) Further and/or in the alternative, the proceedings are not maintainable by reason of public policy and contraventions of the Corporations Act 2001 [(Cth)] in relation [to] the institution and maintenance of [these] proceedings.
(c) The solicitors for the Plaintiffs are not validly retained by the Plaintiff.
(d) The instructions for the proceedings have been given on behalf of the Plaintiff by [Mr] Coombe who has been since 8 November 2006 a disqualified person pursuant to [ss] 206A and 206D of the Corporations Act 2001.
(e) At all material times, the Plaintiff has been aware of the disqualification of the said [Mr] Coombe.
(f) The plaintiff has accepted instructions or has accepted communications or wishes from [Mr] Coombe knowing that by accepting such communications, instructions or wishes the Plaintiff was being knowingly concerned in the commission by [Mr] Coombe of offences against [s] 206A of the Corporations Act 2001. "
8 On 24 January 2008 an order was made by consent pursuant to Uniform Civil Procedure Rules 2005 ("UCPR") r 28.2 for the separate determination of the "matters contained in" par 14 of the defence. The consent orders did not identify the relief sought by the defendants should some or all of the arguments foreshadowed in par 14 of the defence succeed. However, on 27 November 2008, the defendants filed a motion specifying the relief sought by them. The relief includes:
* a declaration that the plaintiff's solicitors "have not been at any time retained in the proceedings"; and
* an order that the amended summons be dismissed or struck out.
Mr Cox, who appeared for the plaintiff, was content to proceed on the basis that the motion should be addressed at the same time as the separate question for determination identified in the consent orders.
THE DISQUALIFICATION
9 The evidence establishes that the Australian and Securities Investments Commission ("ASIC") disqualified Mr Coombe from managing a corporation for a period of five years, commencing on 8 November 2006. The disqualification was imposed by ASIC pursuant to s 206F(1) of the Corporations Act 2001 (Cth) ("Corporations Act"), which relates to the conduct of an officer of two or more corporations which have been wound up and in respect of which the liquidators have lodged reports under s 533 of the Corporations Act about the corporations' inability to pay their debts. ASIC duly served notice on Mr Coombe of his disqualification on 6 November 2008.
DEFENDANTS' CONTENTIONS
10 The defendants contended that Mr Coombe contravened s 206A of the Corporations Act at the time the current proceedings were instituted. Section 206A(1) of the Corporations Act provides as follows:
"A person who is disqualified from managing corporations under this Part commits an offence if:
(a) they make, or participate in making decisions that affect the whole, or a substantial part, of the business of the corporation; or
(b) they exercise the capacity to affect significantly the corporation's financial standing; or
(c) they communicate instructions or wishes … to the directors of the corporation;
(i) knowing that the directors are accustomed to act in accordance with the person's instructions or wishes; or
(ii) intending that the directors will act in accordance with those instructions or wishes".
11 The defendants seemed to suggest in argument that Mr Coombe had contravened s 206A(1)(a) in two respects. First, in August 2007 he acted as the general manager of the plaintiff and, in that capacity, made or participated in making decisions that affected a substantial part of the plaintiff's business. Secondly, he gave instructions to the plaintiff's solicitors in August 2007 to institute and maintain the proceedings against the defendants, thereby making a decision that affected a substantial part of the plaintiff's business.
12 The defendants submitted that the plaintiff itself had also contravened s 206A(1)(a) of the Corporations Act, in that it had aided, abetted or procured the commission of the offence by Mr Coombe. This submission relied on s 11.2(1) of the Criminal Code 1995 (Cth) which provides that:
"A person who aids, abets, counsels or procures the commission of an offence by another person is taken to have committed that offence and is punishable accordingly".
13 In consequence of these contraventions, so the defendants argued:
* the plaintiff's solicitors had not been validly retained because Mr Coombe purported to give the necessary instructions to the solicitors at a time when he was incapable of acting on behalf of the plaintiff; and
* the plaintiff, by reason of the contraventions by Mr Coombe and by the plaintiff itself of s 206A(1)(a) of the Corporations Act, was precluded from instituting and maintaining proceedings against the defendant.
FACTS
14 Mr Coombe has never been a shareholder or a director of the plaintiff, although he has apparently occupied a management role in the company since at least 1991. The evidence shows that Mr A E Preston has been the major shareholder in the plaintiff, holding beneficially all 100 ordinary shares and all 50 "A" class shares. Mr Preston was the sole director of the plaintiff from 12 September 2003 to 22 November 2007 and occupied that position when these proceedings were instituted on 3 August 2007. Mr Preston also appears to have been the secretary of the plaintiff since 2003.
15 The current directors of the plaintiff are Mr I Paterson (who gave evidence) and Ms J M Vlietstra (who did not). Both were appointed on 12 November 2007.
16 Mr Paterson has been employed by the plaintiff since 1991. He is a shareholder in the plaintiff, holding all 25 "B" class shares. At all relevant times he was principally responsible for the engineering side of the business. His evidence was that at one point Mr Coombe and his wife were the "dual owners of the company", but that had changed with the appointment of Mr Preston as the director in 2003. From that time, according to Mr Paterson, Mr Preston was the managing director of the plaintiff and Mr Coombe's role was confined in substance to the sales side of the plaintiff's business. Mr Paterson and Mr Coombe discussed their respective functions and the affairs of the plaintiff, but Mr Paterson did not report to Mr Coombe. According to Mr Paterson, his understanding was that Mr Preston, during the period of his directorship, was the managing director of the plaintiff. Although Mr Preston was not frequently at the plaintiff's place of business, he was the person ultimately responsible for the conduct of the business. Mr Paterson's evidence was imprecise in some respects but I see no reason to reject it.
17 Mr Coombe gave instructions, purportedly on behalf of the plaintiff, to the plaintiff's current solicitors to institute the present proceedings against the defendants. As I have noted, the first step in the proceedings was the ex parte application for urgent interim relief heard on 3 March 2007.
18 Mr Coombe swore an affidavit on 3 March 2007 in respect of the plaintiff's application for urgent interim relief. In that affidavit, as I have noted, he described himself as "the general manager" of the plaintiff and stated that he had:
"full knowledge of the fact[s] and circumstances surrounding all aspects of the day to day conduct of [the plaintiff's] business including the financial and business management".
Mr Coombe's affidavit makes it clear that he regarded the first defendant, while employed by the plaintiff, as answerable to him (Mr Coombe). The first defendant, at the time he left the plaintiff's employment, held all 25 "C" class shares in the plaintiff.
19 Mr Quintiliani, a partner in the firm of solicitors representing the plaintiff, gave evidence. Mr Quintiliani agreed that his firm had taken instructions concerning the litigation initially from Mr Coombe. On 9 August 2007, shortly after the plaintiff had obtained urgent interim relief, Mr Quintiliani sent or caused to be sent a "Standard Costs Agreement" to the plaintiff at its business address. Clause 2 of the agreement stated that it was capable of acceptance in any case of three ways, namely by signing and returning the document, by oral acceptance of its terms or by giving the firm instructions in connection with the litigation after receiving the document.
20 Mr Coombe signed the Standard Costs Agreement, in the section designated 'Notification of acceptance", on 14 August 2007. He did not specify the capacity in which he signed the document, although he presumably purported to do so on behalf of the plaintiff.
21 Within a week of the commencement of the proceedings, Mr Quintiliani had discussions with Mr Preston concerning the litigation. Mr Preston told Mr Quintiliani that his firm should take instructions from Mr Coombe as he (Mr Coombe) was involved in the matters concerning the first defendant. Mr Preston also told Mr Quintiliani that both he (Mr Preston) and the plaintiff would be responsible for meeting the firm's costs of acting on behalf of the plaintiff in the litigation.
22 On about 13 September 2007 Mr Quintiliani sent a Standard Costs Agreement, identical in form to the one signed by Mr Coombe, addressed to the plaintiff and Mr Preston. The document was apparently sent to the addressees at the plaintiff's business address. The agreement was never signed by Mr Preston or by anyone else on behalf of the plaintiff, but Mr Quintiliani's firm continued to receive instructions relating to the litigation. The instructions were conveyed by Mr Coombe to Mr Quintiliani and to a solicitor employed by Mr Quintiliani's firm. However, Mr Quintiliani spoke to Mr Preston on numerous occasions concerning the litigation.
23 Mr Quintiliani was cross-examined as to his understanding of the roles performed, respectively, by Mr Coombe and Mr Preston. Mr Quintiliani denied that he understood Mr Coombe was the principal decision-maker within the plaintiff. On the contrary, his understanding was that Mr Coombe was the plaintiff's general manager of sales but that Mr Preston was the more senior officer of the company. Mr Quintiliani rejected the suggestion that he understood Mr Coombe to be responsible for running the plaintiff's business. The reason Mr Coombe gave instructions to Mr Quintiliani, as the latter understood it, was that Mr Coombe knew what had transpired between the plaintiff and the first defendant. I accept Mr Quintiliani's evidence.
24 Mr Paterson and Ms Vlietstra held a meeting of directors of the plaintiff on 30 July 2008. They passed a resolution in the following terms:
"To send letter and any other document to confirm the company's engagement of its lawyers Kells initially in the proceedings to confirm their ongoing instructions to act on behalf of the company. For I Paterson to swear affidavit".
25 On 6 August 2008, Mr Paterson, in his capacity as a director of the plaintiff, wrote to the plaintiff's solicitors as follows:
"I refer to our discussions concerning your firm's retainer by this company progress [sic] of the proceedings against [the first defendant].
In response to these discussions, I advise that a director's [sic] meeting was held on 30th of July 2008 where the directors resolved to again confirm your retainer.
I confirm that Kells The Lawyer [sic] are instructed to advise and represent [the plaintiff] in the Supreme Court proceedings commenced by this company against [the first defendant]".
26 A further meeting of the directors took place on 2 December 2008, three days before the hearing. The minutes record the "Item for Discussion" as follows: