Events leading to Mr Lawson's termination as an employee and director of Trinity
9 On 18 May 2023 Rowan Tabb, a manager with RSM Australia Pty Ltd, Trinity's accountants, sent an email to Trevor which included (as written):
Thank for your patience on this matter. I understand you have spoken with Adam recently regarding our initial draft estimates of share valuation, based on the shareholders agreement. We have updated our workings based on this discussion, and in particular have removed accounting adjustments for accrued expenses (COGS) and any WIP adjustments to remain consistent with historical accounting treatment.
Or preliminary calculation yields an estimated enterprise value of approximately $5.3m, and a potential valuation of Kane's shares at $2.6m - see Option 1.
Valuation Methodology
We consider that this calculation warrants further discussion, particularly as a valuation of $5.3m perhaps does not reflect the actual market value of the business. In particular, the mechanism for the share valuation in the shareholders agreement is based on a multiple of earnings. Whilst this of itself is not uncommon, we note it is therefore based on historical records of earnings. As part of this exercise, we have identified that there is some large fluctuations in Trinity's earnings and profit, which suggests that the accounting records may not be completely reliable for this particular exercise. We note that WIP accounting and accruals for expenditure have not always been taken up, which means that the accounting records may not wholly represent the financial results of the business.
In addition, regarding the methodology of valuation provided in the shareholders agreement, we have identified that there may be a combination of 2 valuation methods which may inflate the enterprise value. Those 2 methods include both an earnings-multiple, and book value methods. In our experience, these may often be combined to some degree, though we might see the extent that they be combined limited to include only the surplus net assets not ordinarily required in the usual operation of the business.
To demonstrate what we mean by the above, if we were to include a WIP asset for any earned but unbilled revenue, our entry to recognise this is to increase earnings equal to the value of unbilled revenue and increase asset balance on the balance sheet. In this example, this would increase both our valuation based on the earnings multiple, and our valuation of the net assets of the business. Conversely, if we were to include an accrual for COGS, we recognise an expense equal to the value of the costs incurred (but for which we have not yet received an invoice from the supplier) and increase our liability on the balance sheet. Similarly, this has a double effect, albeit decreasing our valuation based on a multiple or earnings, plus decreasing our net asset position.
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10 On 18 May 2023 Trevor and Kathleen responded to Mr Tabb's email set out in the preceding paragraph. Their email included (as written):
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2. Regarding the accounting methods adopted by our previous accountant, the accrual method of accounting was not undertaken. Hence any project that went from one financial year to the next, even if this project had only a minor cost to complete, the total income and costs of this project was carried over to the next financial year. This has been the practice since commencement of the company in 1995.
3. When Kane was considering coming into ownership of 49% of the company, the accounts used to arrive at a possible buy in figure were the accounts that were prepared by the previous accountant. The company was very profitable but had taken a hit in the 2 years prior to the date when Kane came into the company. The figure that we looked at for 100% of the company was, from memory was 2.5m. However because of the delay in Kane coming on and the last couple of years, not being great years, the value of the company was arbitrarily agreed to be 1.75M. This figure for Kath and I was a reasonable figure which provided for a steady income for Kath and I as repayment of the vendors loan (interest free) was to take say 5 - 10 years. This figure we also felt was a reasonable figure for Ben and Kane to repay.
4. The methodology of determining the value and method of transferring (selling) shares as described in share holders agreement Clause 8 was anticipated by Ben, Kane and the Solicitor.
5. In regards the valuation of share owned by Kane we agree that the only method of being consistent with proposed valuation is to eliminate out of the accounts any accrual method both income and costs for that year.
6. Hence please provide a succinct value, totally consistent with shareholders agreement and previous methods of accounting.
7. With this understanding, this will allow Ben and I to have a better understanding of what may be the value of Kanes shares.
8. Upon Bens return from New Zealand later this week I will discuss the figures with Ben. We will then come to your office to both discuss and finalise our position.
9. Again we thankyou for giving us great advice...... we appreciate your assistance.
10. We also confirm that we provided a vendors loan (no interest) to both Ben and Kane. We also provided 3 properties to back up Bank Guarantees.
11. The value of loan repayment for Kane was $875,000 and still outstanding by Kane is $717,500. Hence the final value of shares less $717,500 is the amount to be paid to Kane.
11 On 22 May 2023 Mr Tabb sent a further email to Trevor which included (as written):
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If I can summarise your email into the questions raised, is as follows:'
1. Provide a valuation of the shares, consistent with the shareholders agreement.
2. How best to structure the transaction.
In terms of the valuation, our draft valuation provided is consistent with the shareholders agreement, and what follows is a draft valuation of approximately $5,335,000 for 100% of the shares of the company, or $2,614,000 for Kane's shares.
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12 On 31 May 2023 Mr Tabb sent an email to Trevor which included:
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Please see responses below in red. The adjustments have not had a significant effect on the valuation of the shares - note changes to valuations under Options 2 + 4.
My recommendation would be to review May figures when these are arrived at and to apply particular scrutiny to our asset position. We can firm up what the earnings adjustments are over our call on Thursday, including whether the salaries represent market salary, plus whether the notional charge for the guarantees is reasonable.
Mr Tabb's responses in red were inserted into an email dated 30 May 2023 from Trevor. They included:
3. For Options 1, 2 ,3, and 4 please show full calculations to arrive at purchase price.
These options have been provided for illustrative purposes only. Whilst the excel does contain formulas and workings I note that we are still due to prepare updated calculations based on the May 2023 figures as previously discussed. These workings will provide more detail around how amounts are arrived at. As the attached is for illustrative purposes only, we didn't want to overcapitalise on our time costs, particularly if these are not to be relied upon in discussions with Kane. That being said we take the instruction on board and will address as part of the final workings.
13 On 22 June 2023 Mr Tabb sent an email to Trevor which included:
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Thank you for your patience with the revised calculations on the valuation of the company. We have worked closely with Ben and Kane to get the accounting numbers to more accurately reflect the position, though we feel there is still some work to do to get these numbers to more accurately reflect the actual position of the company. Ben and Kane have committed to reviewing over the data coming out of Pro-Core for estimated costs of completion across their open jobs - though this will not be ready until we prepare the June 2023 monthly accounts.
The valuation in the attached has been revised from our prior workings, largely on account of accrued costs. However, we feel as though that this perhaps does not accurately reflect the market value of the company as at today's date. However, with some greater scrutiny applied to the accrued costs, this will increase the valuation, perhaps closer to market value.
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14 On 10 July 2023 Trevor sent an email to Mr Tabb and another employee of RSM, Adam Crowley, in which he wrote (as written):
I understand that the June 30 figures are all but finalised, except for a few incidentals . Would you therefore please provide a final summary of the valuation of shares of the company as per the shareholders agreement.
I also note that in our previous meeting I asked for 5 odd adjustments reflect more accurately the normalisation calculations.
We anticipate this will allow us to have a good discussion with Kane.
Please advise when this can be made available.
15 On 18 July 2023 Mr Tabb sent an email to Trevor in which he wrote:
Thanks for your patience on this. The management accounts were shared with Ben and Kane this morning for review and comments. Assuming that there are no further adjustments under consideration, the attached valuation calculation will remain current
We provide some overall comments on the preparation of these:
- Net Profit before tax of $127,706.
- We have provided an estimate for the provision for income tax, based on the June 2023 numbers and balances. Note that as the June accounts include an accrual for expenditure not yet incurred, the taxable profit exceeds the accounting profit by some margin.
- We have included a notional dividend payment, credited to shareholders of $270,000, which is predominantly to 'repay' the drawings taken by Ben and Kane during the period.
- Actual Dividend (including the current years notional dividend) included as an earnings adjustment as previously discussed.
- For the purposes of this draft, we have maintained notional earnings adjustments for the director fee to you, as well as the notional charge for the use of the properties as security for the bank guarantees.
We believe that the result of the adjustments under the prescribed calculation method in the shareholders agreement produces an anomalous result. There may be several contentious earnings adjustments for which we may concede to get to a result which is more agreeable to all parties. However, we include the current workings for your review and comment.
As a next step, I suggest that we perhaps arrange a call to discuss the current valuation and we can discuss a way to progress the discussions with Kane.
16 By email sent on 19 July 2023 Mr Tabb provided Trevor with "revised workings" which included "3 alternate scenarios in relation to the earnings adjustments".
17 On 20 July 2023 Trevor sent an email to Mr Crowley, copied to Mr Tabb in which he wrote:
We confirm that we are meeting with Kane and Ben at 9am on Friday the 21st July 2023. At the meeting we will pass over version 1 of the valuation only. We will not pass over Version 2 of the valuation at this meeting.
We will ask for his resignation in the meeting.
We are unsure of the outcome.
We will request that Kane takes the figures to his accountant for both checking and validation. Also we will invite Kane, to initiate a conversation between yourselves and his accountant. We appreciate the delicacy of this matter, and ask that your co-operation with Kane will be honest and professional.
Following the meeting with Kane we will update you as to the outcome.
18 On 20 July 2023 Trevor invited Mr Lawson to a meeting scheduled to take place the following day at his home.
19 On 21 July 2023 Mr Lawson went to Trevor's home where he was met outside by Trevor who said words to the following effect:
This is not an ambush but there is a letter inside ready for your resignation and it's better for you to resign that be terminated. Ben and Kathy are also inside.
20 The meeting on 21 July 2023 was also attended by Ben and Kathleen. During the course of the meeting Mr Lawson was provided with the following documents:
(1) agreement for repayment of loan;
(2) deed of termination;
(3) unsigned resignation of Mr Lawson dated July 2023;
(4) undated Australian standard transfer form;
(5) undated minutes of a meeting of the board of directors of Trinity concerning Mr Lawson's resignation as a director; and
(6) Trinity share valuation prepared by RSM which gave a "total enterprise value" for Trinity of $213,933.58 and a value for Mr Lawson's 49% shareholding of $104,827.45.
21 Mr Lawson left the meeting on 21 July 2023 without signing any of these documents.
22 On 24 and 25 July 2023 Mr Lawson sent dispute notices in accordance with cl 15.2 of the shareholder agreement to Ben and Trevor.
23 On 31 July 2023, at a meeting of directors of Trinity, a resolution was passed terminating Mr Lawson's employment with, and removing him as a director of, Trinity. Mr Lawson did not attend that meeting.