reasons for the COSTS ORDER
7 Mr Detlef John Kirsten (the deceased) died on 2 November 2018. Prior to his death, the deceased was the sole director of a number of companies including Ombrel. Upon his death, the sole director of Ombrel was Mr Kirsten, the deceased's brother.
8 Ombrel was incorporated on 29 July 2009 with 100 issued shares. At that time the deceased was recorded in Ombrel's register of members (Ombrel Register) as the beneficial owner of one of them, and the non-beneficial owner of the remaining 99 (99 Ombrel Shares).
9 On 30 July 2009, the register of members was amended. The amendment purported to record the transfer of the 99 Ombrel Shares to Ombrel itself, in its capacity as trustee for the Ombrel Trust. The register, as amended, may be referred to as the Kirsten-Ombrel Register. The circumstances of the amendment and the underlying transaction recorded by it are unknown.
10 It is common ground that a company cannot hold shares in itself, except as provided for in s 259A and s 259B of the Corporations Act 2001 (Cth). Neither of those sections apply.
11 Ms Miller, is the executor of the deceased's estate and his "personal representative" for the purpose of the Corporations Act.
12 On 3 July 2020, Ms Miller wrote to Mr Kirsten enclosing (among other things) the grant of Probate for the deceased's estate and two share transfer forms which together provided for the transmission of all of the shares into her name. She requested that Mr Kirsten register the two transmission forms. He did not do so.
13 Under s 1072A of the Corporations Act, if the personal representative of a deceased person gives the directors of a company the information they reasonably require to establish the representative's entitlement to be registered as the holder of shares, the personal representative may elect to be registered as the holder of the shares by giving written and signed notice to the company. By letter dated 23 July 2020, Ms Miller provided a notice under s 1072A of the Corporations Act to Mr Kirsten. Ms Miller asserted that the shares had transmitted to her as the deceased's legal representative upon his death by operation of the law. Through her solicitor, Ms Miller again requested that Mr Kirsten register the transmission of shares in her name. Ms Miller was not at that time aware of the Kirsten-Ombrel Register.
14 In an email sent on 24 July 2020, Mr Kirsten said that he "will ensure any legally required share transfers are processed within the timeframe required under law". Despite that correspondence, he did not register the shares in Ms Miller's name. In later correspondence he questioned why the shares had not been listed in the statement of the deceased's assets and liabilities used for the grant of Probate and why they had not been disclosed under s 121A of the Administration and Probate Act 1919 (SA) (AP Act).
15 Ms Miller's attempts to have the Australian Securities and Investments Commission correct the register of members were unsuccessful.
16 By her originating application filed on 15 December 2020, Ms Miller sought, among other things, declarations and orders in relation to the affairs of five companies, including Ombrel, naming Mr Kirsten as the first defendant. The claims for relief in respect of Ombrel were expressed as follows:
1. A declaration that the Ombrel Register of Members rather than the Kirsten Ombrel Register of Members … is the true register of members for [Ombrel].
2. A declaration that the Deceased rather than [Ombrel] is registered in the register of members of [Ombrel] as the holder of the 99 Ombrel Shares …
…
4. Orders pursuant to s1071F(2) of the Corporations Act 2001 (Cth) that:
4.1 …
4.2 The transfer or in the alternative the transmission of the 1 Ombrel Share … be registered.
4.3 The transfer or in the alternative the transmission of the 99 Ombrel Shares … be registered.
17 After the proceeding was commenced, Ms Miller obtained orders and a certificate from the Registrar of Probates to overcome Mr Kirsten's assertion that the shares had not been included in the deceased's statement of assets and liabilities. That occurred on 24 November 2021.
18 At first instance the parties acknowledged that none of the shares had monetary value, and that the real issue was who held the 99 Ombrel Shares as trustee.
19 Mr Kirsten defended all claims for relief on the basis that his refusal to register the transmission of shares to Ms Miller was "with just cause" within the meaning of s 1071F(2) of the Corporations Act. In addition, he asserted that under s 1072G of the Corporations Act, the directors of a company may refuse to register a transfer of shares for any reason. He alleged that the shares had not been disclosed under s 121A of the AP Act and that if he transferred the shares he would commit an offence under s 44 of that Act (s 44 defence). As a further and alternative defence, he asserted that Ombrel was the registered owner of the 99 Ombrel Shares, and so relied on the Kirsten-Ombrel Register.
20 However, Mr Kirsten later agreed to register the transfer forms on the basis that the parties bear their own costs of that part of the dispute. He registered the transfer of all of the shares in Ms Miller's name, so rendering it unnecessary for her to pursue the order in [4] of the originating application compelling him to do so. The agreement that the parties bear their own costs of that part of the dispute was not in evidence before the primary judge nor is it in evidence on this appeal. It is common ground that the parties' agreement to bear their own costs did not encompass the claims for declaratory relief made in [1] and [2] of the originating application, and that Mr Kirsten's agreement to register the shares did not involve any express consent to the grant of declaratory relief.
21 Ms Miller persisted in her assertion that the Ombrel Register and not the Kirsten-Ombrel Register was at all times the "true" register of members. Mr Kirsten later accepted that the Ombrel Register was the correct register. He signalled that acceptance by providing to Ms Miller a register that satisfied her that his reliance on the Kirsten-Ombrel Register was unequivocally abandoned. Upon that acceptance, Ms Miller did not press the application for declaratory relief in [1] and [2] of the originating application. That occurred some time after the settlement agreement relating to the order under the Corporations Act.
22 Just prior to the hearing date the primary judge was informed that the dispute had been resolved and that the only issue left for determination was Ms Miller's claim for the costs of pursuing her claims for declaratory relief. On the question of costs, Ms Miller contended that she was almost certain to have obtained that relief, and that the provision of the correct register to her involved a belated capitulation by Mr Kirsten. Mr Kirsten submitted that he acted reasonably in defending the action and that there was no capitulation. Among other things, he asserted that it was reasonable for him to await the inclusion of the 99 Ombrel Shares on the statement of the deceased's assets and liabilities and that once that was done, he had proceeded to register the transfer to Ms Miller.
23 The primary judge summarised the principles guiding the discretion to award costs in circumstances where a dispute is resolved without the need for a trial. His Honour observed that s 1072G of the Corporations Act had been replaced by Ombrel's Constitution. He said that in any event it was unclear why Mr Kirsten had relied on s 1072G if he was willing to cooperate, but said that no weight would be attributed to that factor: J, [69].
24 The primary judge made no finding as to how the Kirsten-Ombrel Register had come into existence, but concluded that the transfer recorded in it was a legal impossibility. That fact, his Honour said, should have been made clear to Mr Kirsten at the earliest opportunity by those advising him, putting him on notice that Ms Miller was almost certain to succeed on her claims for declaratory relief: J, [72].
25 The primary judge found that Ms Miller had attempted to resolve the dispute in correspondence prior to the commencement of the action and by her repeated requests for the transfer forms to be registered. His Honour further observed that Mr Kirsten had defended the claims not merely on grounds relating to the deceased's statement of assets and liabilities, but on the additional basis that Ombrel was named in the Kirsten-Ombrel Register as the owner of the 99 Ombrel Shares: J, [74] - [75]. His Honour concluded that Mr Kirsten had not abandoned that position until the trial of the matter was imminent: J, [75].
26 The primary judge accepted that there was an issue as to whether it was necessary to declare the shares on the deceased's statement of assets and liabilities, having earlier noted that the necessity had been previously questioned by the Registrar of Probates given that the shares had no value. His Honour observed that Ms Miller had made her application to the Supreme Court of South Australia to obtain the certificate and order because Mr Kirsten had insisted that that be done before he would register the transmission: J, [77] - [78]. His Honour described an additional defence relating to the refusal to register the transmission as misconceived: J, [80] - [84]. His Honour said that Mr Kirsten's assertion that there was a competing interest in the 99 Ombrel Shares (evidenced by the Kirsten-Ombrel Register) was "not only doomed from a legal perspective, it was a position which was abandoned immediately prior to trial": J, [85]. His Honour said that Mr Kirsten had insisted on formal steps being taken under the AP Act which "had no practical value": J, [87] - [90]. His Honour continued:
91 Further, there was no other party other than Ombrel itself through Mr Kirsten challenging the ownership of the 99 Ombrel shares, which as I have noted was doomed to fail given s 259A of the Act.
92 In these circumstances, I consider Mr Kirsten capitulated at the last moment.
93 In short, these proceedings were a triumph of form over substance and were only necessary because of what I consider to be the unreasonable actions taken by Mr Kirsten in relation to the ownership of the 99 Ombrel shares. In my view, the plaintiff was almost certain to be successful in her application and it is because of Mr Kirsten's unreasonable actions, which were taken without just cause, that the estate and Mr Kirsten have been put to unnecessary expense, including the retaining of senior counsel on both sides.
27 The primary judge noted that the application for an order under s 1071F of the Corporations Act had been resolved on the basis that each party bear their own costs and the transmission of the shares to Ms Miller was registered. Nonetheless, his Honour said, "utility remained in obtaining the declarations to ensure that there was no issue raised subsequently about the ownership of the 99 Ombrel shares": J, [94].
28 His Honour concluded that as the proceeding had dealt with a number of other matters involving companies other than Ombrel, Mr Kirsten should pay only part of Ms Miller's costs of the action, fixed at 40% of her costs of and incidental to the whole of the proceeding: J, [95].