The parties' submissions
39In the course of final submissions Mr Campbell SC, for K Bricks, raised what he submitted was "a pivotal antecedent question to the usual question in applications of this type". He submitted that in order to determine whether there was reason to believe that K Bricks would be unable to pay any costs it might be ordered to pay, it was necessary to know what those costs would be. There were some issues in the proceedings where there was an overlap at least in the case brought by K Bricks and Ken, based upon the same representations made to Ken in his capacity as both an individual and as a director of K Bricks. There were other aspects of the proceedings where there was a discrete claim being brought by other plaintiffs concerning other conversations with Ms Seco and representations made directly by her to them.
40It was submitted that Mr Nicholls' calculations in his earlier affidavits were of no assistance because they concerned Ms Seco's costs of the entire claim being brought against her by all of the plaintiffs. Mr Nicholls' final affidavit did not cure the problem because it addressed the wrong question, namely Ms Seco's costs of defending K Bricks' claim on a stand alone basis and ignoring costs that would in any event be incurred referable to the other claims in the proceedings. Finally, it was put that Ms Seco had been on notice of the evidentiary problem from the outset of the hearing and had failed to deal with it. It was not, Mr Campbell SC submitted, for the Court to speculate as to what costs Ms Seco would incur referable to K Bricks' claim alone, but rather it was for Ms Seco to lead what he described as "credible, reliable, informative evidence" on the topic.
41Mr Martin SC, for Ms Seco, responded to K Bricks' submissions by drawing my attention to the approach adopted by Forrest J in Quadrant Constructions Pty Ltd v Morgan Smith Barney Aus Pty Ltd [2009] VSC 455 at 54-56:
54 In determining the amount for security of costs, I adopt what was said by Habersberger J in Saint-Gobain RF Pty Ltd v Maax Spa Corporation Pty Ltd:
"I turn then to an assessment of what amount of security should be ordered at this stage. In calculating an amount to be ordered for security for costs the Court does not set out to give the applicant a complete and certain indemnity for costs. The amount ordered to be provided is, after all, only an estimate of the probable costs which the applicant will incur as far as they can be ascertained. Uncertainties, such as the possibility that the proceeding may settle, have also to be taken into account by way of a discount."
55 The only relevant evidence is that of Mr Andrews. He estimates the costs up until the conclusion of the preparation for trial as being between $62,500 to $73,500. He makes no allowance for the costs associated with pleadings and limits the costs of witness statements to two lay witnesses and no expert witnesses. His estimate of counsels' fees also seem to me to be somewhat conservative. .
56 In my view, in determining an application such as this, it is necessary to look at costs both in the broad, as well as scrutinizing the individual items - but not to the extent of minute examination. Descending into too much detail does not assist in the conduct of the exercise because by its nature it is necessarily imprecise and requires guesstimates as much as estimates. Rather, a figure has to be allowed, based on Mr Andrews' assessment, with adjustments, which reflects the cost of preparation for litigation in this Court for a trial that will take two weeks. That figure should be assessed on the basis a mediation will take place, but that there will, necessarily, be costs of trial preparation incurred prior to the mediation.
42It was then submitted that the Court could make an assessment by reference to the pleadings as to what proportion of the costs that Ms Seco would incur were solely referable to K Bricks' claim. Mr Nicholls' approach was said to be appropriate, in that he had looked at Ms Seco's overall costs and then discounted by an amount that he thought would be referable to matters unrelated to K Bricks' claim. The Court was not required to make a finding similar to a finding in relation to an objective fact because the authorities envisaged the Court arriving at an estimate of the costs to be incurred in the future. There was evidence that the costs referable to K Bricks' claim alone was approximately $370,000 and there would have to be a discount applied because part of the $370,000 involved an overlapping of costs, being costs that clearly related not only to K Bricks' claim but also the other individual plaintiffs' claims.
43At the conclusion of the hearing the Court gave Ms Seco an opportunity to make a further written submission putting, by reference to the evidence, what figure she submitted the Court should find were the costs that she was likely to incur solely by reference to K Bricks' claim against her. Ms Seco took advantage of that opportunity and it was put on her behalf that the party-party costs referable to K Bricks' claim against her were $295,621.41. This amount was calculated by applying a 30% discount to all of Ms Seco's actual and future party/party costs so as to arrive at her costs referable to K Bricks' claim against her.
44Ms Seco's further written submissions made the point that the Court was required to ensure that "sufficient security" or "such security as the Court thinks fit" should be given and that there was nothing otherwise to limit the amount which might be ordered. Reference was made to the observation of French J (as his Honour then was) in Bryan E Fencott & Associates Pty Ltd v Eretta Pty Ltd (1987) 15 FCR 497 at 515 that "the process of estimation embodies to a considerable extent, necessary reliance on the "feel" of the case after considering relevant factors". Several other authorities were referred to for similar dicta.
45Mr Nicholls' evidence was then considered and the submissions continued:
11. Mr Nicholls gave an estimate of the Third Defendant's costs "as they relate to the Fifth Plaintiff" to be $393,002.50: [9] and Schedule A - C.L. Nicholls' affidavit (18.12.13). This amount represented a 17.88% reduction of the total costs of $478,571.50 which were the Third Defendant's likely future costs against all Plaintiffs: Schedule A - C.L. Nicholls' affidavit (18.12.13).
12. The amount of security sought by the Third Defendant for the costs of defending the Fifth Plaintiff's claim up to the conclusion of the hearing was estimated to be $350,974 made up of 60% of $618,291, being the actual cost ($225,289) and the likely future costs of $393,002.
13. It is important to note that no evidence was called by the Fifth Plaintiff contradicting the evidence of Mr Nicholls, and it was always open for the Fifth Plaintiff to do so.
14. The Third Defendant recognises that the actual cost ($225,289) should have been reduced to take into account that some of those costs were incurred in the defence of the claims brought by the individual Plaintiffs, e.g. issuing notices to produce and subpoenas, preparing defences.
15. The Third Defendant also recognises that the 17.88% reduction did not fully reflect the costs that were incurred or would be incurred in the defence of the claims brought by the individual Plaintiffs against her.
16. Acknowledging the "imprecise" and "impressionistic'1'' nature of determining a party's likely costs, it is submitted that the more appropriate reduction to all of the Third Defendant's actual and future costs should be 30% rather than 17.88%. This is more consistent with the uncontradicted evidence of Mr Nicholls. The 30% reduction should be applied not only to future costs but also to the actual costs incurred by the Defendant.
17. Accordingly, the amount of the Third Defendant's party/party costs referable to the Fifth Plaintiff's claim against her is $295,621.41. This amount is calculated by adding the actual cost ($225,289) with the future costs ($478,571.50), arriving at a total figure of $703,860.50. This amount should be reduced by 30% (other individual Plaintiffs' claims) ($211,158.15), giving a figure of $492,702.35. This amount should be further reduced by 40% (party/party assessment) ($197,080.94) arriving at the final amount of $295,621.41.
46Before turning to K Bricks' response, one matter needs to be recorded in relation to paragraph 17 of Ms Seco's submissions. The proposed addition of the actual cost ($225,289) with the future costs ($478,571.50) itself appears to involve an element of double counting. Mr Nicholls' estimate of future costs of $478,571.50 is derived from his affidavit of 17 July 2013 and therefore predates some of the costs which in that affidavit were only estimates becoming actual costs. Those actual costs were referred to in Mr Nicholls' affidavit of 28 November 2013, which made it clear that they supplanted some of the elements which had been included in the original future costs estimate. Because of the conclusion which I have reached, the extent of any double counting (which may or may not be great) does not need to be investigated further.
47K Bricks' written submissions in response argued that the power to award security for costs had to be exercised judicially. Although estimates of future costs were necessarily imprecise and impressionistic, there had to be a proper evidentiary basis on which to make the assessment. The Court could not simply "clutch the figure out of the air". K Bricks' key submissions were:
7. Mr Nicholls frankly conceded in cross-examination that in making his estimates he had made no attempt to exclude the costs of the proceedings that were referable to the claims made against the Third Plaintiff by the four natural person plaintiffs.
8. Accordingly, his statements of past costs and estimates of future costs were prepared on a misconceived premise, are overstated (as the Third Defendant accepts: DCOQ [15], [15]) and offer no practical or any relevant guidance to the Court in assessing the amount of past costs and likely amount future costs which are referable to the claims brought by the Fifth Plaintiff.
9. In the absence of evidence, the Court is left to speculate as to the relevant amount. The attempt by the Third Defendant to fill the evidentiary void by postulating a discount of 30% on Mr Nicholls' past and future cost figures should be rejected. This figure has been 'clutched out of the 'air; it is unsupported by any process of reasoning or by any evidence. It is therefore entirely arbitrary, for it is no more logical to suggest a discount of 30 per cent as it is to suggest a discount of 50 per cent, or 60 per cent, or 85 per cent.
48Finally, K Bricks submitted that it was significant that while in the course of argument Ms Seco had submitted that the Court should examine the pleadings to make an estimate of what proportion of Ms Seco's total costs might be referable to K Bricks' claim alone, her own further written submissions had made no attempt to undertake such an analysis.
49Ms Seco's written submissions in reply again drew attention to the fact that Mr Nicholls' estimate was supported by his conclusion that K Bricks' claim was the "largest portion of the claim", and that "only minor reductions" would be required from the total figure, resulting primarily in a reduction of the number of the days of the hearing and in the preparation of cross-examination. The submissions then sought to support the proposed 30% reduction as being "consistent" with Mr Nicholls' acknowledgment that the actual costs incurred as at 18 December 2013 did include costs incurred by Ms Seco referable to claims brought by the other plaintiffs. It was finally submitted that "in light of the uncontradicted evidence of Mr Nicholls, 30% is not an unreasonable amount by which the amount of the actual and future party/party costs of the third defendant is to be reduced".