The Roles and Activities of AFGPL, AFGL and AFAL
71 In a Questionnaire for Directors and Officers completed for Ferrier Hodgson and McGrath Nicol in relation to AFGPL by its directors, Ray Fleming, David Coe, David Veal and Christopher West, they state, inter alia, the following:
(1) AFGPL had a share capital of $4;
(2) no superannuation policy was effected through AFGPL;
(3) AFGPL has been dormant since the merger of Record Investments Limited and Allco Finance Group on 1 July 2006;
(4) AFGPL remains dormant, has no products or services, agents, customers or suppliers;
(5) AFGPL has no bank accounts;
(6) the directors were aware of the dormant status of AFGPL;
(7) AFGPL was targeted as part of an entity closure project to be wound up and de-registered;
(8) AFGPL has no creditors;
(9) AFGPL did not pay payroll tax, PAYE and withholding amounts, superannuation, fringe benefits tax, or income tax because the company did not trade;
(10) AFGPL does not have any employees.
72 An earlier report as at 4 November 2008 records that no money is owing by AFGPL for employee entitlements.
73 There has been no accounting for employee liabilities or costs by or in accounts of AFGPL since 1 July 2000, except the expense of worker's compensation insurance in the year ended 30 June 2002 of $2,250. There is no indication in the financial statements, ledgers or journals at any time between 2003 and 4 November 2008 of AFGPL that there was accounting for the obligations that would arise from employment contracts (such as obligations for salary, superannuation, long service leave, annual leave, workers compensation or payroll tax).
74 There are no entries in the trial balance accounts of AFGPL reflecting the accrual of employee entitlements, liabilities or costs, such as annual leave, long service leave, superannuation, salaries, bonuses, workers compensation, payroll tax or fringe benefits tax for 2001 to 2009 (except the expense of workers compensation insurance in the year ended 30 June 2002 of $2,250).
75 AFAL was the primary entity for the accounting, funding and settlement of the Allco Finance Group employment related liabilities and expenses. AFAL received funding from AFGL for this purpose.
76 The accounting records indicate that AFGPL had no employees.
77 AFGPL did not account for any persons as its employees.
78 From 1 July 2007 to 30 June 2008 AFGPL has had no income and had expenses of only $200. The only significant balance sheet movement for AFGPL since 30 June 2007 was the closure of the AFGPL bank account and the transfer of the closing balance to the Allco Finance (Australia) Limited No 2 Account.
79 In the 2006 Annual Report for AFGL, it was described in the balance sheets as at 30 June 2006 as incurring liability for employee entitlements and as making payments to suppliers and employees. AFGL's liability for employee entitlements and employee payments for 2006 and 2005 are the same as those of the consolidated entity, which indicates that, for internal accounting purposes, the employee entitlement liabilities for the consolidated group are treated as belonging to AFGL.
80 The 2006 Annual Report for AFGL states that the consolidated financial statements incorporate assets, liabilities and results of a list of subsidiaries. AFGPL is not included in that list. AFGPL is not mentioned in the Annual Report at all.
81 The 2007 Annual Report for AFGL did not mention AFGPL as having any role in relation to employees, their remuneration, or other processes affecting them.
82 AFGPL was not included in the list of significant subsidiaries in the report; nor was AFGPL described as having a role in relation to determining key management personnel remuneration or other terms of their engagement.
83 The audited financial statements for AFAL for the years ended 30 June 2003 through 2006 indicate that it accounted for employment related expenses and liabilities as if it was an employer during that period.
84 During the period 1 July 2006 to 4 November 2008, Employee Journal Entries indicate that payments relating to employee entitlements were made by AFAL and recovered from other companies within the group, not including AFGPL.
85 AFGPL did not contribute to the Allco Finance Group's profit during the period covered by the 2007 consolidated statutory accounts.
86 AFGPL was not mentioned in the Financial Report for 2008 for AFGL as having a role of any kind.
87 AFGPL was not included in the list of significant subsidiaries in the notes to the consolidated financial statements of AFGL for the year ended 30 June 2008. A subsidiary was said to be significant to the group based on:
(1) Its contribution to the group's profit;
(2) the size of the investment;
(3) whether it is a key holding subsidiary within the group;
(4) the main operating subsidiaries in each of the countries in which the group operates; and
(5) whether it holds licences to carry out certain specified investing activities and management functions.
88 AFGPL is not listed as a party to the Allco Group Deed of Cross Guarantee in notes to the consolidated financial statements of AFGL for year ended 30 June 2008.
89 AFGPL did not contribute to the Allco Finance Group's profit during the period covered by the 2008 consolidated statutory accounts.
90 An agreement dated 12 May 2008 existed between Automatic Data Processing Limited ('ADP') and AFAL for provision of payroll services. AFGPL was not a party, nor was reference made to it. ADP prepared PAYG payment summaries (group certificates) and payslips for employees, under the agreements.
91 From at least 12 May 2008 ADP arranged for each of the respondents to be paid their monthly salary and paid superannuation payments to each employee's nominated superannuation funds.
92 An agreement dated 14 September 2006 between Smart Salary Pty Limited and AFAL as employer provided for Smart Salary Pty Limited to provide salary packaging services for employees in the Allco Finance Group. AFGPL was not a party to the agreement, nor was it referred to in the agreement.
93 Payroll Tax liabilities were accounted for and settled by AFAL not AFGPL.
94 An internal document entitled 'Employee Briefing April 2008' described the Group's intention to exit some of its businesses to reduce debt and an anticipated headcount reduction from 620 to 350. The document contained no mention of AFGPL.
95 An internal document entitled 'Business Plans-Communication to Employees Manager Q&A 17 March 2008' described a restructuring programme aimed at exiting non-core activities and structuring core business differently. The document contained extensive discussion of the impact on employees including anticipated redundancies, the decisions about making positions redundant, procedures to be followed and entitlements on redundancy. AFGPL is not mentioned in the document.
96 An internal document entitled 'Allco Finance Group ("Allco") Redundancy Guidelines (Extract) Effective 5 March 2008' sets out the general approach that the group wished to take in the event of redundancy. The document dealt with the selection of employees for redundancy and entitlement on termination on the ground of redundancy. The document made no mention of AFGPL.
97 The bank statements for AFGPL for the period 5 July 2005 to 22 May 2008, during which time AFGPL had a bank account, show no activity during this three year period apart from a single deposit on 7 February 2006 of $50,000, which was a distribution to AFGPL arising from a joint venture arrangement.
98 The bank statements referred to above indicate that the hank account was closed on 22 May 2008.
99 AFGPL did not have a bank account from on or about 22 May 2008.
100 The bank statements for AFGPL for the period 5 July 2005 to 22 May 2008 show no payments related to employee entitlements, or payments of any kind.
101 Natasha Kent, Belinda Castine, Lina Marotta, Bevan Jaensch, Mark McGee, Donna Hall, Penina Joseph and Deepax Sethuram signed payment authorisation forms during 2006, 2007 and 2008 which authorised payments from the following accounts with the Commonwealth Bank of Australia to state and federal tax offices for payroll tax and PAYG withholding tax and FBT instalments:
(1) Allco Finance (Australia) Limited - CBA No 2 Account, BSB 062 022, Account Number 10099606; and
(2) Allco Management Limited No 3 Account, BSB 062 022, Account Number 319126.
102 Wages were paid to employees in the Allco Finance Group from a bank account in the name of 'Allco Finance (Australia) Limited No. 2 Account', the account number being 062 022 10099609.
103 AFGPL did not make any payments to any superannuation fund.
104 The documents exhibited to Ms Wagner's first affidavit (Ex 4) show it was AFAL that paid employee's salaries, superannuation contributions and PAYG tax.
105 Superannuation statements provided to employees note AFGL as the employer. AFGL represented to the ATO that it was the employer in the Choice of Superannuation Funds Standard Choice Forms provided to the ATO by the Allco Finance Group.
106 Regardless of the division of the business in which the employee is recorded as having worked, or the legal entity which is recorded in association with the employee's name in the payroll records, the money for salaries, tax payments and superannuation for all employees was provided by AFAL.
107 The documents exhibited to Ms Wagner's first affidavit (Ex 4) show it was AFAL (not AFGPL) that paid the October 2008 salaries and PAYG tax.
108 The bank statements for AFGPL for the period 5 July 2005 to 22 May 2008 show no payments related to employee entitlements, indeed they show no payments of any kind until 22 May 2008 when the bank account was closed.
109 Worker's compensation liabilities were paid for by AFAL not AFGPL.
110 Workers compensation insurance was maintained which named the insured as AFGPL. Payment of the premiums for this insurance was made by AFAL from a bank account with Commonwealth Bank of Australia Account Name Allco Finance (Australia) Limited - CBA No 2 Account BSB 062 022 Account Number 10099606.
111 No workers' compensation insurance policy is reflected in the trial balances or detailed general ledgers of AFGPL.
112 The board of AFGL created the Human Resources and Remuneration Committee (HR&RC). The purpose of the HR&RC was to make decisions and/or recommendations in relation to remuneration, human resources matters, and employment policies and practices in relation to the Allco Finance Group. The HR&RC reported to the board of AFGL and was responsible to the board of AFGL. AFGPL did not have such a committee.
113 The HR&RC was responsible for:
(1) Approving AFGL's remuneration policy and any subsequent changes to the remuneration policy;
(2) approving the terms of the Share Plans offers and participant eligibility criteria;
(3) approving AFGL's results and relevant profit share pool(s) created for the purpose of STI payments (i.e. short term, annual incentive or performance aligned pay);
(4) determining the remuneration arrangements of the Executive Chairman and other executive directors for approval by the board of AFGL or shareholders of AFGL;
(5) approving the remuneration arrangements for the other Executive Committee members and any other individual or class of employee as requested by the board of AFGL;
(6) being informed of and monitoring the remuneration arrangements of other senior executives or class of employee as requested by the board of AFGL;
(7) providing guidance to the board of AFGL on evaluating the performance of the Executive Chairman and other Executive Committee members;
(8) reviewing and making recommendations to the board of AFGL on the total level of remuneration of non-executive directors and for individual fees for non-executive directors and the Deputy Chairman of the board of AFGL, including any additional fees payable for membership of board of AFGL committees;
(9) reviewing management succession planning for AFGL in general, but specifically in regard to the CEO of AFGL and Executive Committee members of AFGL;
(10) reviewing the group's obligations on matters such as superannuation and other employment benefits and entitlements; and
(11) considering such other matters as requested by the board of AFGL.
114 The HR&RC performed the above functions without reference to AFGPL.
115 One of applicants gave evidence with respect to the use of an entity within corporate groups as an employing entity; that it is not unusual for a corporate group (of the size and structural complexity of the Allco Finance Group) to have an entity (or a limited number of entities) set up or allocated as the employers within the corporate group; from an accounting, financial and general administrative perspective, that it minimises costs if the number of employers within a corporate group is restricted. Some of the administrative and legal obligations of employers, according to the evidence, include:
(1) Payment of compulsory employer superannuation contributions to an employee's nominated superannuation fund or the employer's default fund;
(2) accrual and payment of various types of leave including annual leave, personal/carer's leave, compassionate leave, long service leave and parental leave;
(3) payment of monthly payroll tax in respect of employee wages to an applicable Office of State Revenue. In New South Wales, the Payroll Tax Act 2007 (NSW) provides that an employer is liable to pay payroll tax on wages and is to be registered under that Act;
(4) payment of fringe benefits tax to the ATO in respect of benefits provided to employees such as living away from home allowance, salary sacrificing arrangements and leased motor vehicles;
(5) registration and withholding of PAYG tax from employees' salaries and the remittance of that tax to the ATO on a quarterly basis;
(6) to be registered as an employer with the appropriate workers' compensation insurer and then pay workers' compensation insurance premiums in respect of a compulsory workers' compensation policy; and
(7) keeping of employee records in accordance with the Fair Work Act 2009 (Cth) and the Workplace Relations Act 2006 (Cth).
116 According to the respondents, on no view of the evidence were any of the functions in [115(1) to (7)] above performed by AFGPL; rather the evidence shows it was AFAL or AFGL that performed those functions:
(1) As to (1) and (5) - The documents exhibited to Ms Wagner's first affidavit (Ex 4) show it was AFAL not AFGPL that paid employee's salaries, superannuation contributions and PAYG tax. These documents show that PAYG in respect of each of the respondents was remitted to the ATO by AFAL.
(2) As to (2) - The bank statements for AFGPL for the period 5 July 2005 to 22 May 2008 show no payments related to employee entitlements, indeed they show no payments of any kind until 22 May 2008 when the bank account was closed. AFGPL never accounted for employee expenses or liabilities of any kind between 2002 and 4 November 2008.
(3) As to (3) and (4) - The Fringe Benefits Tax expense ledger and Payroll Tax Clearing liability account was coded to AFAL for accounting purposes.
(4) As to (6) - No payments in respect of workers' compensation insurance were made by AFGPL. All payments were made by AFAL and recorded in the accounts of AFAL.
(5) As to (7) - The minutes of the AFGL Board and the Annual Reports show that since 1 July 2006 AFGL was the company making the decisions about employment matters. It was from AFGL (rather than any of the other 867 entities) that employees received correspondence in relation to their employment and letter of offer.
117 As indicated at [65] above, and subject to what I have to say in [118] below, there was no substantive dispute that the evidence supported the findings of primary fact in [66] to [114] above; merely differences of view as to findings or conclusions of secondary fact that might be drawn therefrom and their significance in resolving the ultimate issues. So much is exemplified in the applicants' reply submissions:
(1) That the Allco Finance Group represented to third parties that AFGPL was the employing entity for Australian employees: the attachment to the email headed 'Allco Employing Entities as at 30 June 2008' incorporated as Schedule 11 to the Syndicated Facilities Agreement dated 7 November 2008 (Ex 11); and nothing which represented that AFAL and AFGL were employing entities.
(2) The accounting evidence should be treated with some caution. The accounting evidence will not assist the Court to answer the question as to which entity had the liability to pay the respondents' wages and superannuation payments.
(3) There are accounting records which are consistent with the employees being employed by AFGPL. AFGPL's name was used for the purpose of representing to third parties, such as the ATO, workers' compensation insurers and State payroll tax offices, which entity was responsible for relevant liabilities: Ex 4, Tab 11. The evidence shows that AFGPL paid the tax component of $1,358,441 from cash in the AFAL No 2 Account. AFAL provided a treasury function for the AFGPL employees.
(4) AFGPL was not a dormant company within the Allco Finance Group.
(5) Mr Rich gave evidence about the reasons for establishing AFGPL and its use as a payroll entity: see T309/1 - 40. It was clear that AFGPL was set up for the purpose of paying wages and salary. Mr Rich understood AFGPL to be paying 'your' group tax: T311/41.
(6) Mr Pace, who was employed as an accountant by AFGPL and working within the Allco Finance Group, agreed that AFGPL prepared and filed Business Activity Statements (BAS): T261. It was clear that Mr Pace had a limited understanding of the role of AFGPL and much of his evidence was irrelevant to the issue which properly arises for determination.
(7) The BAS returns set out in the SAF, Tabs 14 - 19, nominate AFGPL as paying the vast bulk, if not all, of the salary and wages of the Allco Finance Group. These returns give detail about the salaries and wages consistently with the proposition that AFGPL was the company that was liable to pay their remuneration.
(8) The evidence also shows that AFGPL was treated as a large remitter for PAYG purposes: T262. It also paid fringe benefits tax: T267.
(9) The evidence does not support the respondents' contention that AFGPL had no assets or expenses, specifically in relation to employees. Mr Pace's evidence here shows it did, and further that this corresponded with a greater number of employees in the Allco Finance Group: T262, 269.
(10) Further, the evidence does not support the respondents' contention that AFGPL had no employee-related expenses and that AFAL paid all employee-related expenses and did not recover any money from AFGPL. There is reference to AFGPL name or code which appeared in the AFAL's accounts: see Mr Samuels' evidence at T283/17, 285/14, 286/9, 288/1, 289/21.
(11) This evidence does not support a finding that an entity other than AFGPL was contractually liable to pay the employees.
118 At this stage, I would merely make the following brief observations by way of response to these reply submissions:
(1) The payroll summary report at Ex 4, Tab 11, does not prove that AFGPL paid the bulk of the salaries and the tax that was being paid on those salaries.
(2) The matters referred to at [117(3)] above, do not prove that AFAL provided a 'treasury function' for AFGPL employees, whatever that means.
(3) Paragraph [117(4)]: This is no more than a general denial; it does not put in issue any of the findings of primary fact. Even if AFGPL was not 'dormant', it was so inactive that its business, if any, was nondescript.
(4) Paragraph [117(5)]: The transcript at T311/41, or even thereabouts, does not support the statement that Mr Rich understood AFGPL to be paying 'your' group tax.
(5) Paragraph [117(7)]: The BAS returns (Ex 1, Tabs 14 - 19) do not prove that AFGPL paid the vast bulk, if not all, of the salary and wages of the Allco Finance Group.
(6) Paragraph [117(8)]: The evidence at T262 does not establish that AFGPL was treated as a large remitter for PAYG purposes; and the evidence at T267 does not establish that AFGPL paid fringe benefits tax.
(7) Paragraph [117(9)]: The evidence at T262, T269 does not establish the respondents' contention, that AFGPL had no assets or expenses, specifically in relation to employees, to be false.
(8) Paragraph [117(10)]: The evidence at T283/17, 285/14, 286/9, 288/1 and 289/12 does not establish the respondents' contention, that AFGPL had no employee-related expenses and that AFAL paid all employee-related expenses and did not recover any money from AFGPL, to be false.