The matter complained of
22The matter complained of, as attached to the current pleading, first sets out some unrelated motions, followed by the text of the plaintiff's motions (which counsel for the plaintiff agrees consists of an attack on all the defendants), appearing on pages 5 - 10 of "Pipeline". As was the case with the motions to wind up the first defendant (set out above), much of the text is underlined, in italics, in bold, or in a combination of these, suggestive of the possibility that these documents had the same authorship.
23The text is as follows:
"I, Kay Freeburn, of Southern Suburbs Branch
Give notice that I will move the following motions at the Annual General Meeting to be held on 23rd February 2012.
Motion 5. That by Special Resolution the "Term' [sic] of office for the State Committee of the CDA of N.S.W. Inc. must begin at the conclusion of the AGM in 2014, henceforth, and in accordance with the Constitution, the Term of office shall be two (2) years from the AGM 2014 and elections held, in accordance with the Constitution, every even numbered year for all State Committee positions. This change to be permanent and registered with the Department of Fair Trading until and/or unless lawfully changed by means of a Special Resolution at a General meeting of the Association in accordance with the Constitution of the CDA of N.S.W. Inc. and the Associations Incorporation Act.
Background information: The "extension" of the Term of office by an ordinary Motion put in 2008 was not legal. The Association is in a dire legal predicament because of the "extension" that did not change the Constitution of the CDA of N.S.W. Inc. (Clause 49.2) and was never registered (see CDA Clause 75.3) as per the Incorporations Act, which requires registration within 28 days of the Special Resolution being passed to change the Constitution and acknowledgment in writing from the DFT before any such change can take effect.
The amended 'Term' of office will allow Committee to be legally established between National conference years.
Motion 6. That by Special Resolution as once only event, ALL POSITIONS ON THE STATE COMMITTEE BE DECLARED VACANT at the next AGM to be held in 2013. A caretaker Committee of Management be elected by a show of hands from written submission/s signed by the nominating member/s and/or nominations taken from the floor at the postponed (2012) AGM (set to be held in 2013) to serve until the 2014 AGM and oversee the proper process for the 2014 State Committee elections, to conduct the business of the Association and to carry out such duties as prescribed by the Constitution. Such service on the caretaker Committee to be deemed as 'non-consecutive' for the 2014 elections.
This once only event must be registered within 28 days of the AGM with the Department of Fair Trading until and/or unless lawfully changed by means of a Special Resolution at a General meeting of the Association in accordance with the Constitution of the CDA of N.S.W. Inc. and the Associations Incorporations Act.
Background information: The "extension" of the Term of office by an ordinary Motion put in 2008 was not legal. The Association is in a dire legal predicament because of the "extension" that did not change the Constitution of the CDA of N.S.W. Inc. (Clause 49.2) and was never registered (see CDA Clause 75.3) as per the Incorporations Act, which requires registration within 28 days of the Special Resolution being passed to change the Constitution and acknowledgement in writing from the DFT before any such change can take effect.
The amended 'Term' of office will allow Committee to be legally established between National conference years and bring all positions into proper step with the Constitution.
Motion 7. That by Special Resolution Clause 48 of the Constitution of the CDA of N.S.W. Inc. be changed to read "The Chairperson of an Annual General Meeting must accept motions for which no notice of motion has been received provided:"
Background information: No Chairperson should disallow or arbitrate on matters the nature of which may be otherwise prejudicial to the Association's interest. Clauses 48.1, 48.2 and 48.3 to remain unchanged.
Motion 8. That by Special Resolution the Constitution specifically prescribe the agenda for all meetings of the Cake Decorator's Association of N.S.W. Inc. to include 'General Business' and 'Any other Business'.
Background information: To permit free and open dialogue between the Membership and Committee on matters of importance to the Association be it at any level of management.
Motion 9. That by Special Resolution Clause 39.1 be amended to read: "the Secretary shall prepare a ballot paper on the form prescribed by the By-Laws for these positions that are contested. The order of the names appearing on the ballot paper shall be decided by lot conducted by the Secretary, assisted by the Registrar, at a State Committee meeting."
Background information: The lot must be open to scrutiny and conducted by accountable members to provide every possible assurance regarding the validity of the lot.
Motion 10. That by Special Resolution: The Constitution Clause 39.4 be amended or incorporated to read "Clause 39.4.1 'The Ballot Paper' shall consist of one or more sheets of paper officially printed with positions contested and nominees names with corresponding boxes to be numbered by the voter.
39.4.2 A vote shall be exercised by placing a sequential number in the box against the name of each and every nominee in order of preference beginning with number one (1) for most preferred candidate in each position contested.
39.4.3 Each position contested will have a separate set of boxes, one against each nominee for that position and preference will again begin with number one (1) (most preferred) ending with the highest number for the candidate least preferred for that position.
39.4.4 Any error in the numbering sequence for any position contested will VOID THE ENTIRE BALLOT PAPER and no vote or preference for any candidate in any position contested will be recorded for that voter. A mistake can be corrected by a cross (X) through the box and the desired number clearly written beside the box.
39.4.5 Instructions on HOW TO VOTE and HOW VOTES WILL BE COUNTED are to be printed with the Ballot Paper in Pipeline giving specific instructions and an example of 'How to vote'."
Background: Treatment of votes in the 2010 election was different from any other year. Members were not informed of that different method - which still is not clear. Members need to know how to vote and how their votes are counted to have confidence in the election process and avoid uncertainty regarding the validity of the system.
Motion 11. That by Special Resolution: The Membership of the CDA of N.S.W. Inc. instruct the State Committee to advise Mrs. Eileen Manning, Mrs. Pauline Simpson and Ms. Wendy Simpson that they must show reason why they should not be censured/disciplined as per Clauses 17, 17.1 & 17.2 at the next General Meeting of the Association.
Reasons: The CDA of N.S.W. Inc. has been brought into disrepute because...
1. Mesdames Manning and Simpson and Ms. Simpson refused, without notice, to attend a property convened State Committee Meeting called by Mrs. Manning, of which due notice had been given to all State Committee members. At this meeting NO BUSINESS could be conducted with the exception of appointing Mrs. Lyn Hammond to a vacant State Committee position as per Clause 59.1.
2. Mesdames Manning and Simpson and Ms. Simpson held three (3) unconstitutional meetings (claiming them to be State Committee meetings) held within two (2) days without the required seven (7) full days notification from the proper Secretary, Mrs. Sylvia Fitch, and without informing all State Committee Members.
3. Mesdames Manning, Simpson and Ms. Simpson, with Mrs. Vivian Heaton's knowledge, WITHOUT A QUORUM then "dismissed" the duly elected and nominated State Committee members. Mrs. Hammond has not been notified of her official and correct appointment, any meetings nor her "dismissal".
4. Ms. Simpson 'usurped' the position of "Secretary" without authority and without the required registration notification to the DFT breaching CDA of N.S.W. Inc. Constitution (14 days) (Clauses 75, 75.1) and the Act (28 days). (The position of Secretary is still in dispute and the circumstances have been resubmitted to, and are under investigation by, the Department of Fair Trading.)
5. Since the 'bogus' State Committee formation until November 2012, Mrs. Lorraine Howlett had not received any notification of State Committee meetings nor had she received, as requested, minutes of any such meetings yet Mrs. Manning has stated that Mrs. Howlett is still a member of the Committee.
6. Letter dated 8th February, 2012, to all CDA Branch Secretaries, with Mrs. Manning and Ms. Simpson named on CDA letterhead, publicly states, without substantiating evidence, emails and letters from State Committee members including Mrs. Howlett "are not only threatening but also trying to blackmail the remaining committee members into resigning or running the association contrary to our constitution.".
7. The 'bogus' State Committee have [sic] unconstitutionally called Mrs. Sylvia Fitch and Mrs. Kay Freeburn to show reason why their memberships should not be rescinded. These actions are without substance, are untra [sic] vires (beyond the power of the 'bogus' State Committee) and therefore leave the CDA open to legal ramifications.
8. Mrs. Manning has threatened Mrs. Fitch with legal action for Mrs. Fitch replying to the allegations printed against her.
9. The 'bogus' State Committee has not addressed the many legal issues still hanging over the Association.
10. Though he does not say he represents her, Mrs. Manning has instructed a solicitor (a "good friend and neighbour") to write letters stating that correspondence in regard to Association business is to be sent to him. She has stated that she has involved a next-door neighbour in matters of the business of our Association.
11. The State Committee, under President Manning, without valid reason refused to accept nor publish nomination/s from financial member/s for positions to be contested in the 2012 elections thus denying the member/s rights and denying the membership a choice of candidate/s thus rendering the whole election unconstitutional and/or the Committee action ultra vires.
12. The State Committee, under President Manning, without valid reason refused to accept nor publish valid Motions to be put to the AGM.
13. Mrs. Manning used obscene language to a member on the telephone -independently witnessed by non members [sic]. Not only is this unbecoming of the position of President, who representing the members, but also brings the Association into disrepute.
14. Mrs. Manning and Mrs. Simpson with Ms. Simpson are in acrimonious conflict and unable to put aside personal differences for the good of the Association. None is acting in the best interests of the membership and the State Committee is crippled and dysfunctional to the point of implosion. The Association has been brought into disrepute and is under constant legal threats.
Background: There has been demonstrated self interest, breaches of the Constitution and the Act (2009), unsubstantiated accusations and cringe-worthy correspondence representing the Membership. The membership should be shocked and disappointed in these actions as we were expecting clear, legal amendment of past wrongs and genuine, trustworthy, proficient and open management to promote and progress our craft of cake decorating and our Association.
Motion 12. That by Special Resolution the Draft Constitution be amended and the following section be removed: (Clause unknown) "Disciplining of Members. A complaint may be made to the Committee by any person that a member of the Association, is acting in a manner prejudicial to the interest of the Association or its members. The Committee will take such action, as deemed appropriate, including suspension or termination of membership. 8.1 If the Committee expels or suspends a member, the Secretary must, within 7 days after the action is taken, cause written notice to be given to the member of the action taken, of the reasons given by the Committee for having taken that action and of the members' right of appeal under Clause 9."
Background information: This section is inherently unfair and unjust, it is ludicrous that any 'person' (including non-members) can cause the expulsion of a Member. That Member will not be informed until AFTER the event and be presumed 'guilty' before being able to defend any accusation. Every Member will be at the mercy of any unscrupulous group or individual of acrimonious character. CDA [sic].
Clause 17 (proposed for amendment) deals with discipline.
Motion 13. That the draft Constitution be withheld until a new Constitutional Sub-committee can be formed and the draft re-checked and/or reformulated by that Sub-committee.
Each Branch to receive a copy of the adjusted Draft No, 2. All proper amendments received from members or branches are to be incorporated into Draft No. 2 and approved or rejected at the 2013 Delegates meeting. The New Constitution must be ratified by the membership at a General meeting or the 2014 AGM (whichever occurs first) and be registered with the DFT before coming into effect.
Background information: The Constitutional Sub-Committee does not exist as it has run the allowable 12 months permitted by the Constitution but has not finalised a workable Constitution. Amendments were proposed as soon as the draft was distributed and many amendments have been put since then. To save money, time and effort, each branch must have the opportunity to input and the Draft Constitution should be clarified as soon as possible to avoid misinterpretation and constant amendment. The New Constitution must be just and fair, as well as being unambiguous, easy to understand and implement, be in the best interests of the membership, protect the membership at all times, represent the Association and conform with the Association's Incorporation Act 2009 (No. 7) and any other legal requirement.
Motion 14. That by Special Resolution Clause 39.2 be expanded to read: 'the Secretary shall prepare a list, in alphabetical order, of all candidates for all positions who have supplied a personal resume in accordance with Clause 38 including brief biographical details of the candidates supplied from the personal resume. Each position must have the name of the candidate/s printed next to that position even if the candidate is the only candidate and will be elected unopposed."
Background information: Members must know who is running for positions on our State Committee, [sic] Any anonymous candidate declared "Elected unopposed" before, during or after voting is unacceptable.
Motion 15. That the State Committee of the CDA of N.S.W. Inc., apologise in writing - unreservedly - to Mrs. Marian Jones, Mrs. Sylvia Fitch and Mrs. Kay Freeburn for the unconstitutional and ultra vires attempts to expel each of them.
Background information: The Association is under threat of legal action because of the incorrect manner these expulsion attempts were performed by the State Committee or parts thereof.
[I have not set out Motions 16 and 17 are motions to withdraw the life membership of another member, Mrs Marian Jones, for "acting in a manner unbecoming" and failing to produce invoices, misleading the membership and other matters. Counsel for the plaintiff did not know who had moved these motions.
Motion 18 is a motion by a Mrs Margaret Vidler for the second defendant to be censured/disciplined on 10 grounds.
Motion 19 is a motion by the third defendant for the second defendant to be censured/disciplined on 17 grounds.]"
24The next item on the agenda is the State Committee's motion about the plaintiff, drafted by the second defendant, which is the subject matter relied upon by the plaintiff as giving rise to the imputations. This unnumbered motion, containing many misspellings and grammar errors (unlike the August 2012 motion), is as follows:
"I [sic] State Committee of NSW give notice that I will move the following motion to be held on the 23rd February 2013:
That Mrs Kay Freeburn be expelled as a member from the Association at teh [sic] 2012 AGM and not allowed to rejoin the Association as a member.Reason For [sic] continually bombarding memebes [sic] with letters for her personal agenda. For committing acts that bring the Association into disrepute - for failure to follow the Constitution. For accusing the State committee of mal-administration and suppling NO proof of this. For causing members distress by her repeated letters to them and brenaches [sic]. Failure to give good reason why the Committee should not rescind her membership."