Relevant procedural history
122 On 20 December 2017, the primary judge granted leave for the respondent to apply under s 1782 of Title 28 of the United States Code to the United States District Court for the Central District of California for the production by Ford US of several classes of documents: Capic v Ford Motor Company of Australia Limited (No 4) [2017] FCA 1575.
123 Of the schedule 1 documents which were not admitted into evidence, all but one had been obtained from Ford US under s 1782 of Title 28 of the United States Code in April 2018 (US discovery documents).
124 Almost a year after those documents were produced, on 18 April 2019, the solicitors for Ford (Allens) sent a letter to the solicitors for the respondent (Corrs), which stated (amongst other things) that:
We have assumed that your client is no longer seeking to rely on documents obtained through US Discovery. Please let us know if this is not the case.
125 On 6 August 2019, Corrs sent a letter to Allens, which included the following passage:
In your letter of 18 April 2019, you stated that your client had assumed that our client "is no longer seeking to rely on documents obtained through US Discovery", and asked us to let you know if that is not the case. We are not sure why your client drew that assumption and advise that your client should not assume that our client does not intend to rely upon any of the documents obtained through US discovery.
126 On 30 August 2019, Corrs sent a further letter to Allens, which stated as follows:
1 We refer to the Third Further Amended Statement of Claim filed by our client on 29 January 2019 (3FASOC).
2 The 3FASOC pleads the Affected Vehicles contained (or was part of a model line containing) a transmission system of a type that had (or had a propensity to have) various defects (the "Vehicle Defects") including quality, performance, reliability, durability, safety and comfort issues. That pleading also foreshadows the provision of further particulars with our expert evidence.
3 Although our expert evidence is not due until midway through November, work on it has commenced, and we are now able to provide some further information about the alleged Vehicle Defects. It remains our intention to provide further particulars once our expert evidence has been served, but if we are able to provide additional particulars any earlier we will.
4 In addition to the existing particulars of the Vehicle Defects, the Applicant gives the following particulars:
(a) the "Powershift Transmission" system that was fitted in the Affected Vehicles did not have a dual mass fly wheel or alternative damping measures adequate for a dry dual clutch design; and
(b) this problem - which was a design, or architectural, defect - caused or contributed to some of the quality issues, performance issues, durability issues and comfort issues pleaded in the 3FASOC, by increasing friction variability and reducing robustness to vehicle noise, vibration and harshness.
5 We suspect that the existence of this design/architectural issue is already well known to your client, as there are documents produced in the US discovery which address the existence and implications of this problem.
(original emphasis removed; emphasis added.)
127 On 30 April 2019, the primary judge made pre-trial directions which included an order requiring the respondent to provide Ford with a draft index of documents to be included in the electronic court book.
128 On 6 May 2020, Corrs emailed Allens attaching its proposed court book index, pursuant to the orders of the primary judge, which included 29 of the schedule 1 documents. This was more than five weeks before the trial was due to commence on 15 June 2020.
129 On 8 May 2020, Allens sent an email to Corrs in response which included the statement: "Please confirm whether it is the Applicant's intention to tender all of these documents at trial".
130 That confirmation was not provided in writing, but it is a reasonable, if not obvious, inference that the inclusion of the documents in the index was for the purpose of tendering them, especially in light of the orders made on 30 April 2019 and what was stated in the respondent's opening submissions as set out below. We ask rhetorically - what other purpose could there be?
131 On 21 May 2020, Corrs sent an email to Allens which attached an updated court book index. A further 31 of the schedule 1 documents were contained in that list. As such, as at 21 May 2020 (that is, more than three weeks prior to trial), 60 of the 66 schedule 1 documents were in the court book index provided on behalf of the respondent to Ford.
132 On 27 May 2020, more than two weeks prior to trial, the respondent served her opening submissions on Ford. Those submissions stated as follows at [25]:
The Applicant's documentary tender includes … (iii) material obtained on discovery from Ford US in proceedings in the United States District Court Central District of California relating to the development of the DPS6, investigations by Ford US and its suppliers as to the root causes of Defects, and corrective measures approved by Ford US to be implemented to attempt to remedy the Defects; (iv) documents recording regulatory investigations in relation to the safety of the Affected Vehicles and Ford's interactions with those regulators; (v) documents related to the settlement of claims by Ford US against Getrag DPS6; (vi) records of settlements initiated by Ford with consumers; (vii) "Lessons Learned" documents which record the mistakes Ford and/or its parent Ford US believes were made in designing the DPS6; (viii) forecasts of the financial impact to Ford of the DPS6; and (ix) depositions given by Ford US personnel in US proceedings regarding the DPS6.
(emphasis added.)
133 On 28 May 2020, Corrs sent an email to Allens with a further updated court book index, which contained the same schedule 1 documents as had been included in the index provided on 21 May 2020.
134 On 2 June 2020, Allens sent a letter to Corrs in the following terms:
We note that the Applicant has included over 2,600 documents in its proposed tender bundle. More than 1,600 of those documents are documents obtained from Ford Motor Company, a non-party to the proceeding, pursuant to the Applicant's s1782 application. As you know, the Respondent objects to the tender of any of the Ford Motor Company documents otherwise than in accordance with the Confidentiality Regime.
Please confirm whether the Applicant intends to seek to tender all of the documents in the proposed tender bundle at trial and, if so, please say when, and specify the basis upon which, the Applicant proposes to tender these documents.
The Respondent reserves its rights to object to the tendering of any of the documents in the Applicant's proposed tender bundle.
135 On 3 June 2020, Corrs sent a letter (dated 2 June 2020, but apparently sent on 3 June 2020). That letter (relevantly) stated:
2 As we have previously explained, we intend to tender the documents in the court book at the conclusion of the opening submissions.
3 You have asked us to identify the basis upon which we intend to tender those documents. We are not sure what you mean by that, but we have indicated to you on several occasions that, in our view, the existing confidentiality orders do not constrain our ability to tender the documents in the court book designated by your client or its parent as "Confidential Documents" or as containing "Confidential Information".
4 Your letter indicates that your client may object to the tender of those documents. If it intends to do so, please explain the basis for any objection your client intends to make.
136 On 5 June 2020 (with the trial due to commence some 10 days later), Allens sent a letter to Corrs regarding the proposed court book. That letter read, in part, as follows:
We understand that the Applicant intends to tender all of the over 2,600 documents in its proposed tender bundle at the conclusion of the parties' opening submissions.
When requesting in our letter of 1 June 2020 that the Applicant specify the basis upon which the Applicant proposes to tender these documents, the Respondent was requesting that the Applicant specify the basis of that tender from both a relevance and an admissibility perspective. The Respondent requires this information, identifying the issues in the proceeding each document is stated to be relevant to and the basis on which it is asserted to be admissible, to inform its approach to any objections it may make to the tendering of these documents.
For the avoidance of doubt, the Respondent reserves its rights to object to the tendering of any of the documents in the Applicant's proposed tender bundle.
137 On 8 June 2020, Corrs sent a letter to Allens informing it that the respondent did not intend to comply with the request in the 5 June letter but that it proposed to adopt the "usual process", namely that: "(a) your client object to the proposed tender of particular documents if it wishes to, and if there is a reasonable basis for it to do so; and (b) our client respond to those objections".
138 On 9 June 2020, Allens sent a letter to Corrs, which read in part as follows:
The Respondent maintains that the position set out in its letter of 5 June 2020 is the appropriate course. It is presently unclear to the Respondent and to the Court what the Applicant submits should be drawn from the 2,600 documents in her proposed tender bundle. Noting that the Applicant has advised of her intention to tender all of these documents at the conclusion of the parties' opening submissions, it was the Respondent's expectation that this question would be addressed in the Applicant's written outline of her opening submissions. It was not. The Respondent is entitled to adequate notice of the use that the Applicant intends to make of any or all of these documents.
As previously stated, and for the avoidance of doubt, the Respondent's position is that:
1 the indiscriminate tendering of the documents in bulk at the end of opening submissions (or indeed at any other time) will be opposed;
2 all Ford Australia and Ford US documents in the tender bundle must be dealt with in accordance with the existing Australian and US confidentiality regimes; and
3 the Respondent reserves its rights to object to the tendering of any particular documents; we note, however, that if the Applicant seeks to refer to each document in the course of the trial, the trial would run well past its estimated duration.
In particular, it is the Respondent's position that only documents that are referred to in the trial (in witness statements, oral evidence or submissions) should be tendered. The Court should not be asked to take into account documents that are not referred to in the trial.
139 On 11 June 2020, in a pre-trial interlocutory hearing, counsel for Ford raised the volume of documentary evidence with the primary judge. The relevant extracts from that hearing are as follows:
MR SCERRI: …Your Honour, what they've said to us they want to do, what they've threatened to do, is to tender 1600 US documents and about 1000 Australian documents, and they're seeking to tender those as a bundle and in that context - and we've written to them and said, "Well, you need to tell us what you're tendering these about," and to suggest that it's practical for us to be - to get instructions and be armed and, at some stage next week, either - I think they're talking about at the end of the closings that we would then have to deal with document by document with 2600 documents is just a ridiculous proposal, in our submission, your Honour.
And there's lengthy correspondence about this and they've constantly said, "You're jumping at shadows. There's no issue. If they're truly confidential, justify it." So our two objections are that the idea of tendering 2600 documents as a bundle is quite inappropriate. It's not what should happen and that would certainly derail the trial because it would take us minutes to deal with each one - - -
HIS HONOUR: What do you think - I mean, it's not unusual to have a bundle of a couple of thousand documents in a case like this and for it to be tendered.
MR SCERRI: As a bundle, your Honour? That's not my experience.
HIS HONOUR: As the court book. Yes, I've seen that.
MR SCERRI: The practice does vary from judge to judge, but normally judges say, "You can't tender 2600 documents, expect me to read them, unless you take me to them in the course of the trial."
HIS HONOUR: No. I agree with - I agree with that, but the practice of having a court book with a file of documents in it, particularly in electronic trials, pretty common. Normally, people signal particular objections to particular documents. That's one topic, I suppose - - -
MR SCERRI: Yes.
HIS HONOUR: - - - and then another topic is confidentiality, assuming relevance is made out.
MR SCERRI: Yes. And we are very - we have raised the issue of the relevance of the US documents, but that's the issue. Our principal concern is that we don't want this to delay the trial or to disrupt it next week and if it does, we'll be seeking costs against the applicant because the applicant has caused this. They didn't - they weren't proposing - when they applied last week for these orders, they hadn't given notice to Ford US about them. They wanted the orders - they wanted the Confidentiality Act regime varied without notice to Ford US and your Honour said you would not make those orders without giving Ford an opportunity - Ford US an opportunity to be heard and we say that's the correct thing and I'm pleased that Mr Kidd is here.
…
MR SCERRI: …I think I said we will review whether [we] want to maintain this, but it would help an awful lot if Mr Pike could say whether he really wants to tender all of our thousand documents, because if he doesn't, if we just look at the ones that he wants to tender, to date we haven't been able to get them to say whether they want to tender them all or not. They just say that's what they're tendering. So I wonder whether that could be another step in the process, your Honour. It will save a lot of time.
…
HIS HONOUR: And in relation to the matter you just raised, so - Mr Pike, so there's 1600 of these documents. Mr Scerri is asking whether you're actually going to tender them all. I take it your answer to that is you're tendering all of them?
MR PIKE: Yes. Consistent with the orders that were made over a month ago, we gave notice that that is what we intended to do.
HIS HONOUR: So he's not going to back off the tender of any of those.
MR SCERRI: Yes. I understand, your Honour…
(emphasis added.)
140 On 15 June 2020, the trial commenced before the primary judge.
141 On 17 June 2020, being the third day of trial, the parties discussed with the primary judge the tendering of the court book:
MR PIKE: Yes, and there also is - at some stage in the not too distant future I would wish to tender the court book.
…
MR SCERRI: Your Honour, in relation to tendering the court book, if that means that Mr Pike is going to tender 1000 [sic] of pages of documents that are in the review book at the moment, we will be objecting to that. The tender should be selective, and we should have an opportunity to object to tenders and that should happen, in our submission, at the end of the evidence, so we see what's still relevant.
HIS HONOUR: We could do it this way. What you say sounds practical. We could start with the court book, we know what the court book is and the documents which are in the court book. Witnesses can be shown that. We will all know what they are. Many of the documents probably won't be referred to, hopefully, and when we get a little bit further into the trial, perhaps towards the end of the trial, there can be some indication from Mr Pike's side as to which parts of the court book are going to be tendered and then we can remove - sorry, by both sides about which parts of the court book are going to be tendered and then parts which aren't going tendered by anyone can be removed and the parts which are contested can be ruled upon .....
…
MR PIKE: I do understand the issue, and I don't really mind which way we move forward. My only issue is, I do want to know sooner rather than later if there is material that is to be objected to, what it is and what the basis of the objection is, rather than find out at the end of the case that there is an objection.
HIS HONOUR: I think this might be a false issue. I mean, Mr Scerri is saying he wants to know what you are actually tendering.
MR PIKE: We served the list on 11 May, I think it was.
HIS HONOUR: The last time we had a Mexican standoff between the two parties was in relation to the 50 witnesses where - and I thought that that would eventually blow over, but I was wrong about that and they're all coming. So I wonder whether this debate will end up being the same. So if I take the course you're suggesting, Mr Scerri, then what will happen is at the other end of the trial Mr Pike will say, "I'm tendering all of them".
MR SCERRI: And that will be a problem, your Honour…
(emphasis added.)
142 It is important to note that it was Ford's counsel who proposed that the tender of the documents in the court book occur at "the end of the evidence". Ford did not make any submission or apply for any direction that the respondent be required to tender the documents at an earlier stage in the trial, such as following opening submissions or prior to any witnesses being called.
143 Instead, on 22 June 2020, Allens sent a letter to Corrs which noted that Ford objected to the respondent tendering the documents "in bulk so that she can refer to them only in closing submissions" as that would "not give the Respondent an adequate opportunity to respond to submissions concerning the documents".
144 Within the first week of the trial, the respondent identified the issues to which the documents were relevant by letter dated 19 June 2020. That letter attached a spreadsheet setting out that information.
145 On 10 July 2020, Corrs sent an email to Allens attaching a list of the documents that the respondent intended to tender, with the relevance identified for each document listed therein. The email noted that the list "may be subject to change depending on the documents discussed during evidence and while closing submissions are prepared", and that the list included:
3. a number of additional documents relevant to the facts in issue.
146 On 14 July 2020, Allens sent an email to Corrs which stated: "Our client does not object to the tender of the documents in your list relevant to items (1) and (3) in your email" (emphasis added). The email also stated that Ford "reserve[d] the right to submit that documents in the list are not probative of any issue in the proceeding and/or that little or no weight should be given to them".
147 Following this, a further five schedule 1 documents were notified by the respondent on 16 July 2020.
148 On 18 July 2020, the respondent served her closing submissions on Ford. One of the schedule 1 documents was notified for the first time in those submissions.
149 Those closing submissions and its annexure made reference to all but five of the schedule 1 documents. Relevantly, those five documents had already been disclosed in the court book index circulated on 21 May 2020 and, according to the respondent, were originally included in the annexure to the closing submissions (prior to it being amended).
150 On 23 July 2020, counsel for Ford accepted during the trial that "the material is all admissible" but that the issue was what the primary judge did "as a matter of procedural fairness".
151 On 27 July 2020, the primary judge made timetabling orders for the filing and service of submissions on the question of whether Ford ought not to be permitted to rely on any of the schedule 1 documents.
152 On 28 July 2020, Corrs sent an email to the Associate to the primary judge which read:
As foreshadowed by Mr Pike SC on Friday, the Applicant has undertaken an audit of her tender list to identify where each document included in the list was referred to in evidence, submissions or during the hearing. Following that audit the Applicant provided a revised list to the Respondent, who has indicated that it does not object to the tender of the documents contained in it.
153 That attached tender list comprised 917 documents, and included all 66 of the schedule 1 documents.
154 On 29 July 2020, the Associate to the primary judge emailed the parties and stated that his Honour had "admitted these documents into evidence".
155 The parties then provided written submissions to the primary judge about the tender of the documents, culminating in the primary judge's decision to exclude certain documents which included the schedule 1 documents which are the subject of the cross-appeal.