Voting under the DTC System
47 DTC is the central securities depository in the United States.
48 The vast majority of publicly traded shares in the US are subject to the DTC System.
49 The evidence before me, in the form of a memorandum from the US law firm Kirkland & Ellis (K&E Memo), established the following facts.
50 Securities are deposited at DTC by DTC Participants. They are re-registered in the name of Cede, which is DTC's nominee. Because the records of the issuer (ie, the company) or its transfer agent reflect the securities as registered to Cede (as the nominee of DTC), DTC (through its nominee) has legal title to the securities. However, by New York law, DTC has an obligation under Article 8 of the Uniform Commercial Code (UCC) to pass the beneficial rights of ownership (including voting rights) to its Participants for the benefit of the ultimate investors. In the case of voting rights, DTC does not exercise voting rights itself. Instead, DTC has a longstanding and well established "Omnibus Proxy Procedure" to transmit voting rights to the ultimate beneficial owners holding through DTC Participants. In particular, DTC issues an Omnibus Proxy and forwards it to the issuer (company) as soon as possible after the record date (the date at which Participant holdings are definitively determined). The Omnibus Proxy attaches a listing of the DTC "security position", broken down by Participant positions on the record date. At the same time that the Omnibus Proxy is created, Participants are notified by DTC of their voting position in the issue (which represents an amalgamation of the voting rights of the Participant's customers holding the issue). This procedure is effective as a contract between DTC and its Participants.
51 DTC also has the legal obligation under Part 5 of Article 8 of the UCC to afford its Participants the rights associated with the securities credited to their accounts. Participants, as securities intermediaries, have the same obligations under Article 8 to their customers. Accordingly, DTC has statutory and contractual obligations to pass along the voting rights, which it does by means of the omnibus proxy.
52 The following passage from the judgment of the Court of Chancery in Delaware in Kurz v Holbrook, 989 A.2d 140 at 149 (Del. Ch. 2010) is a helpful summary of the DTC:
Although this concept is doubtless familiar to many readers, I offer a brief summary from a leading treatise:
The vast majority of publicly traded shares in the United States are registered on the companies' books not in the name of beneficial owners - i.e., those investors who paid for, and have the right to vote and dispose of, the shares - but rather in the name of "Cede & Co.," the name used by The Depository Trust Company ("DTC").
Shares registered in this manner are commonly referred to as being held in "street name" ... DTC holds the shares on behalf of banks and brokers, which in turn hold on behalf of their clients (who are the underlying beneficial owners or other intermediaries).
John C. Wilcox, John J. Purcell III, & Hye-Won Choi, "Street Name" Registration & The Proxy Solicitation Process, at 10-3 in Amy Goodman, et al., A Practical Guide to SEC Proxy and Compensation Rules (4th Ed. 2007 & 2008 Supp.) (hereinafter "Street Name").
DTC figures prominently in this case. So does the Investor Communications Solutions Division of Broadridge Financial Services, Inc. ("Broadridge"). Although Broadridge's role is also likely familiar to many readers, I again offer a quick summary:
For many years, banks and brokers maintained their own proxy departments to handle the back-office administrative processes of distributing proxy materials and tabulating voting instructions from their clients. Today, however, the overwhelming majority have eliminated their proxy departments and subcontracted these processes out to [Broadridge]. For many years, these proxy processing services were provided by Automatic Data Processing, Inc. ("ADP"), but on March 31, 2007, ADP spun off its Brokerage Services Group into a new independent company, Broadridge, which now provides these services to most banks and brokers.
To make these arrangements work, Broadridge's bank and broker clients formally transfer to Broadridge the proxy authority they receive from DTC (via the [DTC] Omnibus Proxy) via written powers of attorney. On behalf of the brokers and banks, Broadridge delivers directly to each beneficial owner a proxy statement and, importantly, a voting instruction form (referred to as a "VIF") rather than a proxy card. Beneficial owners do not receive proxy cards because they are not vested with the right to vote shares or to grant proxy authority - those rights belong only to the legal owners (or their designees). Beneficial owners merely have the right to instruct how their shares are to be voted by Broadridge (attorney-in-fact of the DTC participants), which they accomplish by returning a VIF.
As this summary notes, DTC is generally understood to be the entity with the power under Delaware law to vote the shares that it holds on deposit for the banks and brokers who are members of DTC. Through the DTC omnibus proxy, DTC transfers its voting authority to the banks and brokers. The banks and brokers then transfer the voting authority to Broadridge, which votes the shares held at DTC by each bank and broker in proportion to the aggregate instructions received from the ultimate beneficial owners.
53 The process set out in the final paragraph is the same process that Tronox intends to be followed in relation the Class A Tronox Shares held by DTC.
54 In the present case, as at the relevant date (25 January 2019), Cede was the registered owner of 99.7% of all Class A Shares in Tronox (representing 76% of all Tronox Shares) and there were 132 DTC Participants whose accounts were credited with these shares.
55 DTC Participants holding shares on behalf of others will be required to obtain voting instructions in relation to the resolutions to be put to each Scheme Meeting. In this respect, the purpose of the Omnibus Proxy is to create the appropriate chain of authority for the casting of votes in accordance with the intentions of beneficial owners whose shares are recorded in DTC. In order to achieve this, it is proposed that:
(1) Cede provides the Omnibus Proxy to its Participants based on their share position in the relevant securities as at the record date;
(2) approximately 3 days after the record date, DTC provides the issuer's tabulator with a listing of the intermediaries' positions at the record date; and
(3) beneficial owners must pass their voting instruction on to the intermediary who is able to vote with the issuer under the authority of that Omnibus Proxy.
56 In relation to the dispatch of materials to shareholders for the purposes of the meetings, Australian law and US law have different requirements.
57 Pursuant to s 249H of the Corporations Act, Tronox must give each member at least 21 days' notice of the meetings. Tronox will comply with this requirement by sending the Information Memorandum containing the notices of meeting and related documents to each of the 393 registered holders of Class A Shares (one of whom is Cede) and to Exxaro (as the Class B Shareholder).
58 In addition, Tronox will be required by US securities laws to send to DTC Participants sufficient copies of the notice of meeting and Information Memorandum for distribution to beneficial holders. In this respect, the K&E Memo notes the following:
(1) the US Securities Exchange Act, (15 U.S.C. ss 78a - 78jj (1934)) requires a copy of the definitive proxy statement (being the Information Memorandum) to be sent to each person whose vote is solicited in connection with the transaction (rule 14a-3);
(2) DTC is required to send a search card to each Participant holding securities of the Company, as well as other securities intermediaries that are registered owners, to determine whether they are holding shares for beneficial owners and, if so, the number of sets of proxy packages needed to be forwarded to those beneficial owners (rule 14a-13);
(3) this process may involve multiple tiers of securities intermediaries holding securities on behalf of other securities intermediaries, with search cards distributed to each securities intermediary in the chain of ownership;
(4) once the search card process is complete, the company should know the number of beneficial owners owning shares through each securities intermediary;
(5) the company must then provide the securities intermediary, or its third-party proxy service provider, with copies of the definitive proxy statement (being the same document as the Information Memorandum) and related proxy card for forwarding to those beneficial owners (rule 14a-13); and
(6) the securities intermediary must in turn forward these proxy materials to beneficial owners no later than five business days after receiving such materials (rules 14b-1 and 14b-2).
59 On that basis, Tronox sought, and I made as part of the 8 February orders, orders in relation to voting at the Scheme Meetings which reflect the requirements of the DTC System.