The 27 March Meeting
81 On 26 March 2015, Denham's Project Manager, Mr Rees, convened a meeting by circulating the following message to some 28 subcontractors, including representatives of Dig It, via an online collaboration and management system known as ProjectCentre:
Please find attached Bupa Stirling - Completion Programme 20.03.2015
We advise there will be a meeting on site 10:30am Friday, 27 March 2015 with all subcontractors that have concerns towards Denham and completing Contract works in a timely manner.
Present at meeting will be Bupa Head of Property Development Tim Tait and Denham CEO Steve McGrath.
The meeting will address the following:
1. Bupa and Denham joint approach to the completion of the project.
2. Commitment that any outstanding scheduled monies to subcontractors will be paid by Denham next week.
3. Future scheduled payments to be paid in a timely manner.
4. Programme to completion subcontractors to provide commitment that all are capable to meet the revised programme deliverables and will complete works with good intentions.
82 The meeting was held on 27 March 2015 as proposed. It was held in a building on the Site. Denham's Mr McGrath and Mr Rees, and Bupa's representatives Mr Fordham and Mr Tait were at the front of the room, with the subcontractor representatives sitting at desks facing them. Dig It's Mr Barnes and Dig It's Project Manager, Steven McDonnell, were among those subcontractor representatives, as was Mr Drew.
83 A transcript of Mr Barnes's audio recording of the 27 March Meeting was in evidence. It was typed out by an unidentified person (not one of the witnesses), but both Mr Barnes and Mr Drew listened to the recording at the time when their evidence was being prepared and made changes to the transcript, which was then set out as amended in their affidavits in full. The changes they made to the transcript were mostly different attributions given by the witnesses as to who was speaking; for example, in Mr Barnes's affidavit a comment attributed to him would be attributed to 'me'.
84 At trial, both Mr Barnes and Mr Drew made some further corrections to the transcript in their affidavits. The following account of the meeting is largely drawn from Mr Barnes's affidavit, although I did listen to the recording myself and have made a small number of corrections or additions to the transcript.
85 Bupa's advisor Mr Fordham opened the meeting and said:
So I'll proceed. So we'll just get straight to the bits that you care about. We have come to an arrangement with Denham with a Deed which will make payments - which I have spoken to most of you about, but I'm happy to talk to anyone else who I haven't spoken to - by Good Friday, next Friday, Friday of next week.
86 A subcontractor asked 'why the delay?' and Mr Fordham replied, 'Why the delay? I won't answer questions about delay, I'm telling you we will make your payment by next week, so you either accept that …'. Mr Fordham then referred to Bupa making a payment 'and that payment is to be made through to you guys'. After a further question he made it clear, 'The payment will be made from Bupa to Denham, then Denham to you subbies'. He said 'we will receive the transfer sheets from Denham of proof of that payment'. A subcontractor asked whether the payment would be what was owed up to date and Mr Fordham replied 'Yep'.
87 Discussion then turned to what would happen in relation to future amounts owing to the subcontractors. Mr Fordham said:
Bupa, through our deed with Denham is going to make a concerted effort to try and get our payment to them quicker to allow payment to subcontractors. We won't contractually change our terms but we will make our best efforts to make that payment cycle payment happen to allow Denham's to pay yourselves quicker.
… we're happy to review our contract terms to allow us to pay them quicker to allow you to be paid quicker.
88 Mr Fordham then explained:
The reason why we couldn't get 30-day terms up to date at the moment is that we have - we've been paying within our 45 day period which hasn't allowed the cash flow to some of the subbies that we owe, so we're trying to bring our payment terms within 25 days to allow that payment to be made quicker, so we're reducing our contract.
89 An unidentified subcontractor asked whether Bupa would 'attempt to pay it under their 45 contractual to Denham's and then Denham's will be paying us contractually or earlier than our current contract times?' and Mr Fordham replied 'Yep. Denham's have a requirement under the deed which we've executed four days after the … So, it's us … we're trying to get back to - it's resulting in us trying to be better than what we have contracted to do'. The subcontractor said this would result in payment at '30 days plus four', which Mr Fordham confirmed.
90 A short time after that, Mr Barnes asked:
What happens moving forward as far as monies for the works coming? How … how do we get a bit of comfort that the money will be there when we do the work? And we're agreeing that payment will be made as just discussed anyway but ensuring the money is actually there rather than sort of disappearing to another project or to works unrelated to here?
91 Mr Fordham answered:
We've changed the payment terms to Denham. With our payment terms, we get more transparency with what the RCTI amounts are within those payment terms. And we then - they provided us with transfers against those after that four-day payment as we spoke about.
92 Mr McGrath added, 'I forgot to mention the three quarters of a million dollars' worth of extra security we have put up to get that to happen' and Mr Fordham seemed to confirm that by saying, 'Yep'. This appears to be a reference to the third CGU bond described at [70] above.
93 The following exchange then occurred:
Steve McDonnell So meaning if payments do falter again, we can go straight to Bupa?
Steve McGrath Sorry?
Steve McDonnell So does that mean that if payments do falter again, because we're talking about streamlining month to month, however a lot of people have multiple months owing. Should there be any reneging down the track, are we covered by Bupa?
Tom Rees There are already clauses in the contract between Denham's and Bupa that allow that, yeah.
94 However, immediately after Mr Rees made that last statement, Mr Fordham said:
but just be clear, I have spoken to a lot of people here. I don't not answer your phone calls if you call me, I do ring you back … I won't give you warranties but I will tell you what's going on. I don't think there is anyone I haven't rung back.
95 An unidentified subcontractor then said:
As we have discussed on multiple occasions, we had the meeting with Kathryn and yourselves, and to be honest not a great deal came out of it. I know behind the scenes obviously you guys are all […] but from this perspective here, where we are now is where we were then pretty much, and the project hasn't moved a great deal since, so this is then the last resort and we have to trust what is said today.
96 Mr Tait then spoke up:
I think it's fair to say that Bupa are very determined to make sure the sub-contractors are paid what they are due and get this building finished because it's a fabulous building, and you guys are doing a fantastic job and we really appreciate the quality of the stuff that's going in here and we want to make this stuff happen, right, I'm not standing here just for the fun of it, right, and neither is Steve [McGrath].
97 An unidentified subcontractor then queried whether there had been performance of a commitment to see subcontractors paid which he said had been made at the meeting of 17 February 2015 and Mr Fordham said:
Sorry, with the 17th commitment, and the amount that we committed to and put through our deed the people were paid, so that mechanism is now for this payment which is next week, and for those future payments, okay?
98 A subcontractor then reiterated doubts, saying 'Everybody in this room really just wants to be paid what they're owed. We're not asking for any extra, we just want what's owed so we can continue onsite, and you guys get the job that you want, right?' Another subcontractor said:
… we are all very nervous still - - - I mean, the only way a project gets done is that we all do trust what happens. We have lost, no matter what we say, technically, as of January until now, this project has done nothing and it is really getting - - - and there is an enormous amount of catch up, but we have to even trust of us that you guys that it's going to happen, because some of us did take that last time and we did come in …
99 Then someone, who I take from his voice and what he said to be Mr Fordham, said:
Two answers to that. One is the money which we can control in those meetings has been paid and both of you two have received - - - so it won't be held up on that. Secondly, we're going to put a program to you and we want you to look at that program for us.
100 The discussion moved on to the program to complete the works. After some discussion of that, Mr Fordham said:
I will ask you to deal with Tom [Rees] on the program. The bits that Bupa can control, or assist in controlling is the payments and that's why we are here today. Any other questions?
101 Upon which, Mr McDonnell of Dig It said:
I've gotta say, to be honest, I still feel hugely exposed. We're going to be one of the last trades coming through here. If we get the civil package, we're going to probably knock out about six or seven hundred thousand dollars' worth of work in the next five weeks. The landscaping of the building will be finished, we have no certifications or anything to hand across the line to use as ransom. What guarantee have we got that we will get our money in 30 days after we finish the job and that it won't be stretched to 60, 90, 120 days? We really have nothing. I appreciate everyone coming here and they are great words, but what do I have to guarantee me that 30 days after I finish this job, we will get our half a million dollars?
102 There was then the following exchange:
Kieran Fordham What do you have for any other contract you're working on?
Steve McDonnell Well, we don't end up in this position at any other job -
Roger Barnes We don't normally have this. This is the first one of these I have been to in 20 years, so -
Kieran Fordham But you have a subcontract that you're entering into. We're saying that the payments were made against those subcontracts and that the transfer advice Bupa received.
Subcontractor Wouldn't that be standard procedure?
Kieran Fordham Sorry, we don't deal with subcontracts, ever.
Subcontractor No, but you get a stat dec signed every month saying that the money you hand to Denham's has been handed to the contractor; well that obviously hasn't happened.
Kieran Fordham We do get stat decs saying that, yes.
Subcontractor Yes. So how has that stat dec gone through and people haven't been paid?
Kieran Fordham You're not listening to me. We're not relying on stat decs any more, we're relying on your RCTIs and your funds transfer.
Nikki Lo Re So, you're getting proof basically?
[another subcontractor]
Kieran Fordham Yeah.
103 Ms Lo Re asked another question, which is difficult to make out but seems to have been directed to asking whether the work Bupa and Denham had been doing would ensure payment of amounts that were going to fall due to the subcontractors for the remainder of the Project. In response, Mr Fordham said:
You're not listening to me. No, no, no. Part A of the deed responds to monies owing and part B deals with monies moving forward.
(While this is the wrong way around, nothing turns on that.)
104 Mr Fordham then indicated, twice, that the subcontractors would not be receiving a copy of the Payment Deed but, he said, 'It covers monies owing and future monies'. He said, 'You guys might think we have been doing nothing in three weeks, but to get a deed which agreed monies owing and future monies paid isn't an easy exercise'. Denham's Mr McGrath echoed that the subcontractors would not be receiving a copy of the Payment Deed.
105 A subcontractor then said, 'We still have words'. And Ms Lo Re said, 'You have words but you have got something already contractually between these two companies that are guaranteeing basically that these guys will ensure all payments, past and future'.
106 The unidentified subcontractor appears to have observed that they did not even have an email. To which Mr McGrath said, 'I will try to address that problem. We can make an amendment to the subcontracts that state that we will make payment four days after Bupa pays us' and Mr Fordham and Mr McGrath both said 'against your RCTIs'. Various subcontractors responded positively to this suggestion and Mr McGrath said that Mr Rees would 'send you a one pager over'.
107 There was then discussion of what appears to be the subject of bank guarantees or other securities held in respect of the subcontractors' performance of their subcontracts. There was discussion of liquidated damages and further discussion of the works program. Mr Drew pointed out that the subcontractors would not have been in 'this position' if Denham had paid them on time, and that they have nevertheless taken the Project forward to a point in February but the standstill was because they were not getting paid.
108 Mr Fordham then made a statement, which is essentially the only one where there was a difference between the parties at trial as to what was said. According to the transcript that forms part of Mr Barnes's affidavit he said:
Just speaking on behalf of Bupa, we have been working very hard the last few weeks to make sure that this money is paid to you. We want a program delivered to us and we want our facility opened. Yes, there's been issues and we have given you the ultimate way to finish this job but we are giving you a way to finish the job and get paid, so we want that respected.
109 Bupa, however, submitted that what he in fact said in the last sentence was (difference marked):
Yes, there's been issues and we are not saying we have given you the ultimate way to finish this job but we are giving you a way to finish the job and get paid, so we want that respected.
110 After listening again to the audio recording, I find that Bupa's version of the sentence is likely to be correct. Mr Fordham speaks quickly at this point and there is background noise (some construction works were evidently proceeding). But he does say something which sounds like 'we are not saying we' and he certainly says more than just 'we' at that point. The sentence as a whole makes sense if the additional words are in it, and makes less sense without them. I therefore do not accept a submission by Dig It that its version of the statement, set out at [108] above, was uncontradicted on the evidence. It is contradicted by the audio recording itself, and by the inherent probabilities to which I have referred.
111 Most of the rest of the meeting was taken up with discussion of the works program. But right at the end, in a passage that is not in any version of the transcript but can be heard on the audio recording, Mr Fordham said something which cannot be made out in full but ended with 'so that is why he is here'. Mr Tait then said:
I'm here to make sure that everyone knows that I've got all the paperwork - I've got all the finance ready to go. By early next week alright, as soon as I can get it out of Treasury, it'll be in our account so, if I could do it today it would have been done.
112 That is the end of the recording and, apparently, the end of the meeting. I will make findings about what all the above objectively conveyed when I come to analyse the contractual and misleading conduct claims below.