Documentation from 2000 concerning the implementation of the CPS
17 Mr Turner also referred to several documents created in 2000, which were used by the QPC to notify industry participants of the proposed changes to be implemented as part of the CPS. First, he referred to an article written by him and appearing in the Queensland Racing Calendar dated July 2000. The Queensland Racing Calendar was a publication used to notify persons in the racing industry of relevant news and information. The article identified the nature of the scheme to be implemented. In particular, the following was stated:
The QPC will introduce a centralised prizemoney system on 1 July. Under the new arrangements prizemoney will no longer be paid to owners, trainers, and jockeys by individual race clubs. Prizemoney, QRIS bonuses, and jockeys riding fees for all race meetings conducted in Queensland will be paid by the QPC.
Payments will be made on a fortnightly basis for all meetings conducted during the previous two week period, and they will be accompanied by "Recipient Created Tax Invoices", which will provide details of earnings and GST liabilities and credits. The invoices will provide owners, trainers and jockeys with the information they need to meet their GST obligations, and considerably simplify compliance with the new tax system.
The centralised prizemoney system is an important initiative that is being implemented by Principal Clubs right around the country. A national network of systems has been developed to ensure the payments and invoicing can be handled in the most efficient manner. The systems development work has involved the Registrar of Racehorses in Sydney, where details of Australian Business Numbers and the GST registration status of owners, on a national basis, will be stored, the Racing Services Bureau in Melbourne, and the systems of the State-based Principal Clubs.
It is one of the most significant initiatives that the racing industry has undertaken on a national basis, and will be a great benefit in easing the difficult transition to GST.
Letters have been forwarded to owners, trainers, jockeys and race clubs over the last month or so explaining how the new system will operate, and providing details on the format of the tax invoices.
18 The letters referred to in the last paragraph seem to have been a reference to a letter sent after the meeting of the QPC Committee on 31 January 2000. It was directed to "All licensed Queensland trainers and jockeys", with the subject heading: "Introduction of a Centralised Prizemoney Payment System". In part, the letter set out the following relevant information:
The QPC Committee, at its meeting on 31 January 2000, agreed to the introduction of a centralised system of prizemoney distribution, to apply from 1 July 2000.
The decision will mean that the QPC will, from 1 July, make all prizemoney payments to owners, winning percentages to trainers and jockeys, and jockeys riding fees, on behalf of race clubs for all meetings conducted in Queensland. It is expected that payments will be made on a fortnightly basis for meetings conducted during the previous two weeks, and will be accompanied by statements that meet the Australian Taxation Office's "tax invoicing" requirements.
The decision was made by the Committee in response to the introduction of the GST on 1 July, with the aim of minimising the administrative impact the new tax will have on the industry. It will mean much of the record keeping and documentation, and the compliance burden, associated with prizemoney and riding fees will be taken off race clubs, owners, trainers, and jockeys, and handled by the QPC on their behalf.
To facilitate the payment of winning percentages to trainers and jockeys, the following information is required:
• Australian Business Numbers;
• Advice from trainer and jockey as to whether they are GST registered; and
• Bank Account details.
…
Under a centralised prizemoney payment system, the QPC will be making the payments to jockeys for riding fees and winning percentages, and to trainers for winning percentages, on behalf of owners. The QPC will therefore need from jockeys and trainer, well in advance of 1 July, their Australian Business Numbers.
19 The latter paragraph in the above quote was referred to and relied upon by the primary judge for the conclusion that riding fees were to be paid on behalf of owners. There was, however, an inconsistency in that letter, in that the second paragraph of the quote indicates that the amount was intended to be paid on behalf of the clubs. The difference is not unimportant as, prior to that time, the clubs had paid the riding fees out of the money received from the trainers as "pay-ups". At the very least, there is a lack of identification in that document as to who had the legal liability to pay the riding fees.
20 Mr Turner had also sent letters dated 23 June 2000 to all licenced trainers in Queensland in relation to the introduction of the GST and the new CPS. The stated purpose of the letter was, inter alia, to confirm the procedures being put in place under the CPS. In the letter, Mr Turner wrote:
Centralised Prizemoney Payment System
As I have advised in previous correspondence, the introduction of the centralised prizemoney payment system on 1 July 2000 will mean that:
• all prizemoney payments to owners, winning percentages to trainers and jockeys, and jockeys riding fees, will be paid by the QPC for all race meetings conducted in Queensland;
• Jockeys workcover fees will be collected directly from trainers, and clubs will no longer include these charges in their acceptance fees;
• Nomination and acceptance fees will be collected from trainers by the QPC and be paid to clubs;
• …
• Race day pay-ups will therefore no longer be required;
• The QPC is to make payments (or send invoices) to jockeys, trainers, and owners on a fortnightly basis; and
• Payments and/or invoices will be accompanied by a remittance advice that will meet the "Tax Invoice" requirements of the GST Act, and will clearly define GST liabilities and credits associated with the various transactions.
As mentioned above, payments or invoices associated with the centralised prizemoney system will be sent to trainers on a fortnightly basis. The accompanying documentation will satisfy the requirements of the Australian Taxation Office for tax invoices, and will be structured follows [sic]:
Credits
- Prizemoney percentages for horses that win stakes, plus 10% GST if the trainer is registered for GST
- Unplaced Starters Rebates for horses that do not win stakes, plus 10% GST if the owner of the horse is registered for GST
Less Debits
- Race club nomination and acceptance fees including GST
- Jockeys riding fees, plus 10% GST if the jockey is registered for GST
- Jockeys workcover fees plus 10% GST
…
The introduction of the centralised prizemoney system represents a substantial shift from traditional practices, and has involved a considerable amount of systems development by the QPC, and nationally through the Racing Services Bureau and Registrar of Racehorses, in a relatively short period of time.
21 There are also some inconsistencies in the above letter. In the first instance, the QPC said that it would be paying the riding fees to jockeys, which indicated its assumption of that responsibility. However, the elements of the proposed invoice suggested that it would debit the amount paid to jockeys for riding fees from the amount paid to the trainers, including the amount of the GST paid. The apparent intention was that the QPC would recover the actual cost of paying the riding fees from the trainers. This too was relied upon by the QPC as indicating that the arrangement that was being put in place was that the riding fees were being paid on behalf of another person or entity.
22 Mr Turner deposed that, in the October 2000 Queensland Racing Calendar, additional information was provided by him as to the changes consequent upon the introduction of the GST and the CPS. The following paragraph from that document is relevant:
As I stated in that article, the new system has represented a considerable change from traditional practices in the industry. Its introduction has led to many phone calls over recent months to Finance staff at the QPC, with a high percentage of those from trainers concerned about the recipient created tax invoicing arrangements, and what this means for their relationship with owners and apprentices.
23 He stated that the QPC would issue recipient created tax invoices which would comply with the requirements of the GST legislation. In relation to invoices to trainers, it was stated that the QPC would issue invoices with nomination and acceptance fees, jockey riding fees and insurance deducted from the prizemoney won. The list of elements of the invoice set out in the letters dated 23 June 2000 sent to all trainers was replicated in the article. An additional list of elements of the invoice was set out which also indicated trainers would be charged an amount equivalent to that which had been paid to the jockeys as riding fees. The following was also stated:
Trainers historically paid nomination and acceptance fees, and riding fees, as part of race day pay-ups. Under the new system they continue to pay these charges, albeit after the event through the weekly invoicing cycle, and in effect, their cash flows are actually improved. Importantly, they are provided with tax invoices that assist in meeting their GST obligations, and enable them to easily identify and pass on relevant costs to their owners.
…
Charges of nomination and acceptance fees, jockeys' riding fees, and workcover insurance fees, are processed through trainers as "agents" for their owners. As such, trainers should not account for the GST associated with these charges in their Business Activity Statements. They should simply lift the transactions off their QPC tax invoices and charge their owners through whatever accounting system they have, inclusive of GST.
24 As mentioned, the primary judge drew the (not unreasonable) inference from these documents that the QPC intended to implement a system whereby it would pay riding fees to jockeys and recover the cost of doing so from the owners. The recipient created tax invoices which they intended to issue would make that clear.
25 Mr Turner deposed that the statements in the documents annexed to his affidavit reflected his views and the relevant facts at the time. He also said that, from the commencement of the GST regime to at least the date he left the QPC in 2004, the QPC paid the relevant jockeys their riding fees under the CPS.