"[a]s I am not sure what my movements are over the next few weeks it would be best to contact me by email at geofkirk@midcoast.com.au [ie, the email address on the letterhead]. Alternatively, I am usually connectable [ sic. ] on my mobile phone
20 Counsel for the Applicants submitted that ARF took no steps at any time to contact Mr Kirk through any of the means set out in the letterhead of his response. The details on the letterhead remained current until beyond the time he was actually served in 2008, and OAL wrote to Mr Kirk at this address.
21 In relation to Mr Kirk, ARF acknowledged that Mr Kirk responded to the letters of demand on letterhead indicating his address was 696 Shallow Bay Road, Coomba Park, NSW. ARF argued that for reasons not in evidence, said to be attributable to human error, attempts were made to serve Mr Kirk at 169 Shallow Bay Road, Coomba Park, on 25 June 2003. While the writ was still current, service had been attempted at two addresses Mr Kirk had nominated on his application forms: 15 Roebuck Key, Forster, and 23 Violet Hill Road, Bulahdelah. In September 2003, ARF's then solicitors, Piper Alderman, had instructed process servers to seek to serve Mr Kirk in Jindabyne. However, ARF conceded that there is no affidavit of service to that end.
Mr Jones
22 There was agreement that ARF had attempted to serve Mr Jones at 61/29 The Crescent, Manly, where Mr Jones had lived until 2001, on 28 June 2003. ARF also attempted to serve Mr Jones at two other addresses at which Mr Jones said he had never lived.
23 Counsel for the Applicants drew on the fact that ARF's solicitor located Mr Jones in December 2008 when he "came across a mobile phone number of Mr Jones in one of the files of ARF." Mr Jones had maintained this mobile phone number to date since prior to the date of his investment in the Project. He had notified this number to OAL and ARF in his application form at the time of his original investment. ARF had not reviewed its files in 2003, and, particularly in light of the complaints made by ARF's solicitor about the Applicants' failure to notify ARF of their whereabouts at all times, it seems to me to have been unacceptable that ARF did not take the obvious step of checking Mr Jones' application form for contact details until December 2008.
24 Counsel for ARF noted that there was no record, from either Mr Jones, ARF or OAL, of Mr Jones having informed ARF of his change of address since leaving the Manly address in 2001. Mr Jones' name is a common one, and finding him was difficult. Mr Jones' evidence was that from about March 2003 to November 2003, he did not have an address in Australia. He was backpacking. There was no way ARF could have served him until he returned from overseas. By the time that happened, the direction that a test case be held had already been made (in August 2003).
General arguments regarding initial attempts at service
25 Counsel for the Applicants submitted that in the case of Messrs Kirk and Jones, the failure of ARF to serve them before the writ went stale in June 2004 was really caused by incompetence on the part of ARF in the form of their failure properly to investigate obvious internal records (being, in Mr Kirk's case, the letters that he had sent on his letterhead, including suggested means of contacting him by email and, in Mr Jones' case, his application form). I accept that had either of these obvious steps been taken, the Applicants would have avoided the prejudice they have suffered by reason of the late service upon them.
26 ARF submitted that in 2003, it made appropriate and genuine attempts to serve the Summons on Mr Kirk and Mr Jones. ARF acknowledged that it was able to locate each of Mr Kirk and Mr Jones within a few months in late 2008, but submitted that in exercising its discretion in this matter, the Court should take into account that in 2003, ARF was attempting to serve 206 defendants. It was successful in serving almost all of the 206 defendants and the fact that not all of the defendants were successfully served was said to be understandable.
The cross-examination of Mr Kirk
27 Mr Kirk had made three affidavits each of which was attended by a number of exhibits. The affidavits were identified in the index to Exhibit PX.
28 In his affidavit of 16 October 2009 he had deposed inter alia as follows :
i. that the three aspects of the prejudice which he contended he suffered by being joined to the proceeding so late were constituted by the following :