sec.18Control of public records when Minister or Assistant Minister ends office or responsibilities

### sec.18 Control of public records when Minister or Assistant Minister ends office or responsibilities This section applies if— a person’s appointment as a Minister or an Assistant Minister ends; or a person ceases to be a Minister or an Assistant Minister with particular responsibilities. Control of a relevant public record of the Minister or Assistant Minister must be given to— if the appointment ended or responsibilities ceased because of a change in the political party governing the office of the Minister or Assistant Minister—the archives; or if paragraph (a) does not apply and the responsibilities are to be carried out by another public authority, including under another Ministerial portfolio—the other public authority; or otherwise—the archives. The entity being given control of the relevant public record must take action to obtain control of the record. In this section— relevant public record means a Ministerial record of a Minister or an Assistant Minister— made or received during the period the Minister or Assistant Minister held office; or made or received in relation to the responsibilities held by the Minister or Assistant Minister. responsibilities means— for a Minister—portfolio responsibilities; or for an Assistant Minister—official duties. (sec.18-ssec.1) This section applies if— a person’s appointment as a Minister or an Assistant Minister ends; or a person ceases to be a Minister or an Assistant Minister with particular responsibilities. (sec.18-ssec.2) Control of a relevant public record of the Minister or Assistant Minister must be given to— if the appointment ended or responsibilities ceased because of a change in the political party governing the office of the Minister or Assistant Minister—the archives; or if paragraph (a) does not apply and the responsibilities are to be carried out by another public authority, including under another Ministerial portfolio—the other public authority; or otherwise—the archives. (sec.18-ssec.3) The entity being given control of the relevant public record must take action to obtain control of the record. (sec.18-ssec.4) In this section— relevant public record means a Ministerial record of a Minister or an Assistant Minister— made or received during the period the Minister or Assistant Minister held office; or made or received in relation to the responsibilities held by the Minister or Assistant Minister. responsibilities means— for a Minister—portfolio responsibilities; or for an Assistant Minister—official duties. - (a) a person’s appointment as a Minister or an Assistant Minister ends; or - (b) a person ceases to be a Minister or an Assistant Minister with particular responsibilities. - (a) if the appointment ended or responsibilities ceased because of a change in the political party governing the office of the Minister or Assistant Minister—the archives; or - (b) if paragraph (a) does not apply and the responsibilities are to be carried out by another public authority, including under another Ministerial portfolio—the other public authority; or - (c) otherwise—the archives. - (a) made or received during the period the Minister or Assistant Minister held office; or - (b) made or received in relation to the responsibilities held by the Minister or Assistant Minister. - (a) for a Minister—portfolio responsibilities; or - (b) for an Assistant Minister—official duties.