sec.254FMinutes

### sec.254F Minutes The chief executive officer must ensure minutes of each local government meeting are taken under the supervision of the person presiding at the meeting. Minutes of each local government meeting must include— the names of councillors or committee members present at the meeting; and if a division is called on a question—the names of all persons voting on the question and how they voted; and each relevant report for the meeting, other than to the extent the relevant report contains information that is confidential to the local government. However, the minutes of a local government meeting need not include a relevant report if the relevant report has been made publicly available under section 254D . At each local government meeting, the minutes of the previous meeting must be confirmed by the councillors or committee members present. A councillor or committee member present at a local government meeting may vote to confirm the minutes of the previous meeting even if— the councillor or member was not present at the previous meeting; or for a councillor—the councillor had a prescribed conflict of interest or declarable conflict of interest in a matter considered, discussed or voted on at the previous meeting. A copy of the minutes of each local government meeting must be made publicly available by 5p.m. on the tenth day after the meeting is held, unless the minutes are sooner confirmed. When the minutes of a local government meeting have been confirmed, a copy of the confirmed minutes must be made publicly available, and available for purchase at the local government’s public office, as soon as practicable after the meeting at which the minutes are confirmed is held. The price for purchasing a copy of the minutes of a local government meeting must not be more than the total of— the cost to the local government of having the copy printed and made available for purchase; and if the copy is supplied to a purchaser by post—the cost of postage. In this section— relevant report , for a local government meeting, means a report or other document— directly relevant to a matter considered or voted on at the meeting; or presented at the meeting for the consideration or information of the local government or committee. a video or recording, or a transcript of the video or recording, watched or listened to by councillors at a local government meeting before making a decision a chart, diagram, spreadsheet or picture considered at a local government meeting a copy of an auditor-general’s observation report presented at a meeting of the local government under section 213 (3) a petition or media release presented at a local government meeting s 254F ins 2020 SL No. 156 s 47 (sec.254F-ssec.1) The chief executive officer must ensure minutes of each local government meeting are taken under the supervision of the person presiding at the meeting. (sec.254F-ssec.2) Minutes of each local government meeting must include— the names of councillors or committee members present at the meeting; and if a division is called on a question—the names of all persons voting on the question and how they voted; and each relevant report for the meeting, other than to the extent the relevant report contains information that is confidential to the local government. (sec.254F-ssec.3) However, the minutes of a local government meeting need not include a relevant report if the relevant report has been made publicly available under section 254D . (sec.254F-ssec.4) At each local government meeting, the minutes of the previous meeting must be confirmed by the councillors or committee members present. (sec.254F-ssec.5) A councillor or committee member present at a local government meeting may vote to confirm the minutes of the previous meeting even if— the councillor or member was not present at the previous meeting; or for a councillor—the councillor had a prescribed conflict of interest or declarable conflict of interest in a matter considered, discussed or voted on at the previous meeting. (sec.254F-ssec.6) A copy of the minutes of each local government meeting must be made publicly available by 5p.m. on the tenth day after the meeting is held, unless the minutes are sooner confirmed. (sec.254F-ssec.7) When the minutes of a local government meeting have been confirmed, a copy of the confirmed minutes must be made publicly available, and available for purchase at the local government’s public office, as soon as practicable after the meeting at which the minutes are confirmed is held. (sec.254F-ssec.8) The price for purchasing a copy of the minutes of a local government meeting must not be more than the total of— the cost to the local government of having the copy printed and made available for purchase; and if the copy is supplied to a purchaser by post—the cost of postage. (sec.254F-ssec.9) In this section— relevant report , for a local government meeting, means a report or other document— directly relevant to a matter considered or voted on at the meeting; or presented at the meeting for the consideration or information of the local government or committee. a video or recording, or a transcript of the video or recording, watched or listened to by councillors at a local government meeting before making a decision a chart, diagram, spreadsheet or picture considered at a local government meeting a copy of an auditor-general’s observation report presented at a meeting of the local government under section 213 (3) a petition or media release presented at a local government meeting - (a) the names of councillors or committee members present at the meeting; and - (b) if a division is called on a question—the names of all persons voting on the question and how they voted; and - (c) each relevant report for the meeting, other than to the extent the relevant report contains information that is confidential to the local government. - (a) the councillor or member was not present at the previous meeting; or - (b) for a councillor—the councillor had a prescribed conflict of interest or declarable conflict of interest in a matter considered, discussed or voted on at the previous meeting. - (a) the cost to the local government of having the copy printed and made available for purchase; and - (b) if the copy is supplied to a purchaser by post—the cost of postage. - (a) directly relevant to a matter considered or voted on at the meeting; or - (b) presented at the meeting for the consideration or information of the local government or committee. - • a video or recording, or a transcript of the video or recording, watched or listened to by councillors at a local government meeting before making a decision - • a chart, diagram, spreadsheet or picture considered at a local government meeting - • a copy of an auditor-general’s observation report presented at a meeting of the local government under section 213 (3) - • a petition or media release presented at a local government meeting