14Documents and records to be provided to association at first AGM

#### 14 Documents and records to be provided to association at first AGM 14 Documents and records to be provided to association at first AGM > > (1) An original owner required to convene a meeting under this Division must deliver the following to the association at least 14 days before the first annual general meeting of the association, or within 3 years after the scheme is registered, whichever is earlier— > > > > > (a) all plans, specifications, occupation certificates or other certificates, diagrams, depreciation schedules and other documents (including policies of insurance) relating to the scheme parcel, > > > > > (b) without limiting paragraph (a), all planning approvals, complying development certificates and related endorsed plans, approvals, “as built” drawings, compliance certificates (within the meaning of the [Environmental Planning and Assessment Act 1979](/view/html/inforce/current/act-1979-203)), fire safety certificates and warranties relating to the scheme parcel, > > > > > (c) the association roll and any notices or other records relating to the scheme parcel, > > > > > (d) a copy of the diagram illustrating the situation of all service lines referred to in section 34 of the [Community Land Development Act 2021](/view/html/inforce/current/act-2021-006) that have been installed within the scheme under which the association is constituted, > > > > > (e) the initial maintenance schedule prepared by the original owner, > > > > > (f) any other document or item relating to the scheme parcel that is prescribed by the regulations for the purposes of this section. > > > > Maximum penalty— > > > > > (a) 100 penalty units, and > > > > > (b) for a continuing offence—a further 2 penalty units for each day the offence continues. > > > (1A) An original owner of a multi-storey scheme who is required to convene a meeting under this division must deliver evidence of the following matters required under section 115(2A) to the association at least 14 days before the first annual general meeting of the association— > > > > > (a) that the initial maintenance schedule has been prepared in accordance with the prescribed form, > > > > > (b) that the estimates of contributions to the administrative fund and capital works fund meet the expected expenditure for the year ahead, based on the expenses provided by the original owner, > > > > > (c) that the person who reviewed and certified the initial maintenance schedule is an independent surveyor, > > > > > (d) that the person who reviewed and certified the estimates of contributions to the administrative fund and capital works fund is an independent surveyor or a person of a prescribed class. > > > > Maximum penalty— > > > > > (a) for an individual—100 penalty units, or > > > > > (b) otherwise—500 penalty units. > > > (2) An original owner is only required under this section to deliver to the association a thing if that thing is in the possession or control of the original owner or may be obtained by the original owner by taking reasonable steps to do so. > > > (3) This section does not require an original owner to deliver to the association a document that exclusively evidences rights or obligations of the original owner and that is not capable of being used for the benefit of the association or any of the other owners. > > > (4) In this section— > > > > scheme parcel of an association that is— > > > > > (a) a community scheme—means the community parcel, or > > > > > (b) a precinct scheme—means the precinct parcel, or > > > > > (c) a neighbourhood scheme—means the neighbourhood parcel. > > **s 14:** Am 2022 No 59, Sch 1.6\[1\] \[2\]; 2023 No 45, Sch 4\[1\]; 2025 No 14, Sch 2\[5\] \[6\].