REASONS FOR JUDGMENT
1 By Notice of Motion filed on 9 March 2010, the Applicants sought the following declarations and orders:
1. a declaration that CIBC World Markets Inc (CIBC WM) has submitted to the jurisdiction of the Court;
2. an order that CIBC WM produce to the Court any documents in the possession, custody or control of CIBC WM including any documents located in Canada which answer the description in the Schedule to the subpoena issued by the Court on 18 December 2009 (the First Subpoena) and the Schedule to the subpoena issued by the Court on 10 February 2010 (the Second Subpoena);
3. further or in the alternative, an order that CIBC WM take all reasonable steps available to it to obtain documents that answer the description in the Schedule to the First Subpoena and the Schedule to the Second Subpoena and which are in the possession, custody or control of the Canadian Imperial Bank of Commerce or any related entity to CIBC WM including any documents located in Canada;
4. further or in the alternative, an order that CIBC Australia Ltd (CIBC Australia)take all reasonable steps available to it to obtain documents that answer the description in the Schedule to the First Subpoena and the Schedule to the Second Subpoena and which are in the possession, custody or control of CIBC WM, the Canadian Imperial Bank of Commerce or any related entity to CIBC Australia including any documents located in Canada.
2 CIBC WM and CIBC Australia are non-parties. Both oppose the application and seek, by way of relief, orders that the First Subpoena and the Second Subpoena:
1. be set aside; or
2. be set aside in so far as it relates to documents located outside Australia.
In addition, CIBC WM seeks an order that the Applicants be restrained from seeking to enforce either the First Subpoena or the Second Subpoena.
3 Before turning to the substantive application, it is necessary to understand some of the factual context.
4 First, it is not in dispute between the Applicants and the First Respondent (Newmont) that in April 2008, Regis Resources Limited (Regis) engaged CIBC WM to undertake a capital raising to finance further exploration and technical studies to allow the completion of the feasibility study over the Duketon Gold Project (referred to in paragraph 45 of the Second Further Amended Statement of Claim filed on 25 March 2010 (SFASC) as the "Second 2008 Capital Raising"). A copy of the engagement letter dated 21 April 2008 was before the Court. The second paragraph of that letter states, in part, that:
[Regis] appoint CIBC [WM] and [CIBC WM] agree to act, on a best efforts basis, as [Regis'] private placement agent and sole bookrunner in respect of the Private Placement, on the terms and subject to the conditions set out below: …
5 The phrase "Private Placement" was defined in the opening paragraph of the engagement letter as the raising of "approximately C$30 million through the issue and sale of securities issued by [Regis] by way of a private placement". The letter went on to state that the Private Placement would be exempt from the prospectus requirements under the applicable securities laws in each of the provinces of Canada, the United States and the United Kingdom. Further, the letter stated that within four months of the closing of the Private Placement, Regis would make all commercially reasonable efforts to have its common shares listed on the Toronto Stock Exchange.
6 Other facts and matters are also not in dispute between the Applicants and Newmont. First, that by an agreement entitled "Agreement relating to Shares in Newmont Duketon Pty Ltd" dated 14 December 2005 between, inter alia, Newmont and Regis, Newmont had a right to participate on a pro-rata basis in any future capital raising which Regis might undertake. Secondly, as a result of that agreement, Newmont had a right to participate in the Second 2008 Capital Raising on a pro-rata basis. Thirdly, in April 2008, Regis notified Newmont of its intention to raise equity capital by way of the Private Placement and offered Newmont the opportunity to participate in the Capital Raising on a pro-rata basis. Fourthly, Newmont subsequently responded to Regis advising that it wanted to undertake a technical review of the Duketon Gold Project in Regis' offices in Perth. Fifthly, on 28 April 2008, Newmont told Regis that it would not take up its pro-rata entitlement in the Second 2008 Capital Raising (para 53A of the SFASC and paras 16 and 19 of Newmont's Defence).
7 What follows is not agreed. The Applicants contend that in May 2008, CIBC WM advised Regis that potential investors in the Second 2008 Capital Raising would not invest on the terms then proposed and that amendments needed to be made to the terms of the Capital Raising. One of the changes the Applicants contend CIBC WM proposed was the removal of all debt on the Regis balance sheet (which then comprised a loan of approximately $3.2m plus interest) to the Second Applicant (Dalkeith) and for that debt to be removed by a conversion of the debt to equity: para 58 of the SFASC. The Applicants allege (and Newmont denies) that CIBC WM spoke to Newmont and discussed the response by potential investors: para 59 of the SFASC and para 21 of Newmont's Defence.
8 The Applicants contend that the terms of the Second 2008 Capital Raising were amended: para 63 of the SFASC. The Applicants further contend that on or about 3 June 2008, Newmont represented to CIBC WM (in its capacity as agent for Regis and as joint manager of the Second 2008 Capital Raising) that:
1. it would support the Debt to Equity Conversion in the amount of $3.0m;
2. it would agree to a lock up of its shares for a period of between six and 12 months; and
3. it would agree not to call on its securities and guarantees over Regis assets for 12 months.
The SFASC defines this as the "Support Representation". Newmont admits that on or about 28 April 2008 it advised Regis (not CIBC WM) that it would agree to the matters identified in sub-paragraphs two and three. Newmont otherwise denies each and every allegation of the Support Representation.
9 As noted, neither CIBC WM nor CIBC Australia is a party to these proceedings. CIBC Australia is a wholly owned subsidiary of CIBC Australia Holdings Ltd which, in turn, is a wholly owned subsidiary of the Canadian Imperial Bank of Commerce (CIBC). CIBC WM describes itself as the "wholesale banking arm" and a wholly owned subsidiary of CIBC. The head office of CIBC and CIBC WM is in Toronto, Canada.
10 On 18 December 2009, the Applicants sought and were granted leave of the Court to issue the First Subpoena to CIBC WM for production of documents. The First Subpoena was directed to the "Proper Officer" of CIBC WM at an address in Sydney, New South Wales. It was served at that address - the registered office of CIBC Australia. On 5 January 2010, Mark Darian-Smith of Mallesons Stephen Jaques (Mallesons) emailed the Applicants' solicitors in the following terms:
We have received instructions from CIBC [WM] to assist them with a subpoena issued by you in proceeding VIC732/2009.
We note that the subpoena is returnable on 13 January 2010 at 2:15pm.
Our initial enquiry is directed to whether your client would be amenable to the subpoena being stood over for a further 7 days by consent to enable our client [to] speak to the relevant CIBC employees about what documents there are which might fall within the terms of the subpoena and to otherwise respond to the subpoena. We are instructed that the relevant person or persons are on leave until next week.
If you could obtain instructions please about whether an extension of time for responding to the subpoena can be agreed and come back to me, that would be greatly appreciated. We will of course assist with whatever arrangements may be needed with the Court to stand the subpoena over.
Our offices are closed until 11 January 2010 but I will be checking emails or you may contact me on my molbile (sic).
(Emphasis added).
11 On 12 January 2010, Mallesons Stephen Jacques wrote to an assistant in the Registrars Section of the Court (copied to the Applicants' solicitors) as follows:
As discussed by telephone earlier today, we act for CIBC [WM] …
Our client has been served with a subpoena to produce documents issued on 18 December 2009 at the request of [the applicants]. The subpoena is returnable on 13 January 2010 at 2:15pm.
Whilst our client is in the process of making the necessary enquiries in response to the subpoena, those enquiries are not yet complete. This is because the personnel at CIBC [WM] with knowledge of the relevant matters have been on Christmas vacation, and only returned to work on 11 January 2010. In addition, our client is based in Canada and our client's legal counsel are located in Toronto and Singapore. This has added to the difficulty of obtaining instructions over the Christmas vacation period.
However, we have this week been provided with our client's Australian file which may contain documents responsive to the subpoena, and we are [i]n the process of reviewing that file and seeking instructions in relation to the documents contained therein. In addition, our client's overseas legal counsel are making further enquiries to determine the existence of any other documents which may fall within the scope of the subpoena.
Accordingly, our client seeks an extension of time for compliance with the subpoena to 20 January 2010 at 2:15pm. We have spoken with the solicitors for the issuing parties (Holding Redlich), and we have been informed that the issuing parties neither consent to nor oppose such an extension being granted. We have requested that Holding Redlich seek instructions to confirm this in writing by letter to you.
If our client's request for an extension is granted, we also seek that the orders be made on the papers without the need for an appearance.
Would you please contact Brad Holmes on (03) 9643 4394 once you have had an opportunity to consider this request.
Thank you for your assistance.
(Emphasis added).
12 The same day the Applicants' solicitors responded as follows:
We refer to the letter from Mallesons … to you dated 12 January 2010 in relation to a subpoena to produce documents in the above matter returnable on 13 January 2010.
We note that Mallesons … have requested an extension of time for their client to comply with the subpoena until 20 January 2010.
As referred to in the letter from Mallesons … , we are instructed by our client neither to consent to nor oppose their client's request for an extension of time of 7 days to comply with the subpoena. It appears to us from the letter from Mallesons … that their client is taking all reasonable steps to comply with the subpoena as soon as possible.
13 On 13 January 2010, a senior associate at Mallesons appeared on behalf of CIBC WM before Registrar Burns at the return of the First Subpoena. Registrar Burns made orders standing over the First Subpoena to 20 January 2010 and giving the Applicants leave to inspect, uplift and copy documents to be produced by CIBC WM on 20 January 2010.
14 On 20 January 2010, CIBC WM produced to the Court 11 documents in answer to the First Subpoena. Those documents were inspected, uplifted and copied by the Applicants' solicitors. On 2 February 2010, the Applicants' solicitors wrote to Mallesons as follows:
We refer to your telephone conversation with Kristin Watkins today.
On 20 January 2010, under cover of a letter from Mallesons …, your client produced to the Court documents in compliance with the subpoena issued on 18 December 2009 (the Subpoena). Included in the documents produced was a series of documents titled "Regis Resources Subscription Agreements for Units" (Subscription Agreements).
Only 4 pages of the Subscription Agreements were produce[d] to the court. However, page one of the Subscription Agreements refers to "terms and conditions set forth in the attached 'Terms and Conditions of Subscriptions for Units'". The Terms and Conditions referred to in the Subscription Agreements are covered by the Subpoena but have not been produced in response to it. We ask that they be produced to the court.
We invite your client to consider whether it has any further or other documents falling within the Subpoena given our comments above. Please advise us whether CIBC intends to produce to the court any further documents pursuant to the Subpoena.
15 On 9 February 2010, having received no response from Mallesons, the Applicants' solicitors wrote again to Mallesons in the following terms:
We refer to our letter dated 2 February 2010 to … your Melbourne office.
We note that we have not received any response to that letter. For your information we repeat the comments set out in our letter dated 2 February 2010.
[COMMENTS REPEATED].
In addition to those comments as set out in our letter dated 2 February 2010, having now reviewed the documents provided pursuant to the Subpoena, together with documents provided from other sources in the Proceeding we consider that your client's compliance with the Subpoena is incomplete. We have set out below … why we consider that CIBC [WM] has not fully complied with its obligations under the Subpoena. In doing so, we address each category set out in the Subpoena and our reasons why we consider your client is likely to have further documents which fall under these categories:
Category 1:
Paragraph one of the Schedule to the Subpoena requires CIBC to produce:
"All documents constituting, recording or referring to communications between CIBC World Markets Inc (including any related parties) ("CIBC") and Newmont Australia Ltd or any other Newmont entity ("Newmont Entities") in the period from 9 May 2008 to 5 June 2008 concerning:
(a) a capital raising ("Capital Raising") in Regis Resources Ltd ("Regis") that was undertaken between April and July 2008, and for which CIBC was the manager for Regis;"
We consider that the documents provided by CIBC to the Court do not comply with the Subpoena as CIBC have not provided complete documents and information pursuant to this category for the following reasons:
1. CIBC was one of the Agents of Regis engaged to assist Regis to raise approximately C$20 million through the issue and sale of securities issued by Regis by way of a Canadian private placement pursuant to letter of engagement dated 21 April 2008 (otherwise referred to as the Capital Raising);
2. As Agent, CIBC was required to assist in all aspects of the Capital Raising, including preparation of all documentation relating to the Capital Raising for potential investors, attending the "Roadshow" of Regis to promote the Capital Raising during May and June 2008 with potential investors (the Roadshow) and liaising generally with potential investors in the Capital Raising;
3. Newmont Australia, as Regis's largest shareholder, had an entitlement to participate in any capital raising undertaken by Regis;
4. We therefore consider it highly unlikely that employees of CIBC had no contact with Newmont Australia or any other Newmont entity (Newmont) in relation to the Capital Raising in the relevant period. In fact we know that CIBC did have contact with Newmont. As set out in the materials provided pursuant to the Subpoena, Newmont executed a "Lock-up" Agreement with Regis dated 7 July 2008. This document was negotiated with CIBC's assistance throughout the relevant period. Numerous versions of this document as a draft were circulated between CIBC and Regis, including in the period covered by paragraph 1 of the Subpoena, however no documents evidencing the drafts of this document have been provided pursuant to the Subpoena;
5. Further, we note that CIBC has not provided any email communication pursuant to the Subpoena. We are aware that CIBC as Agent for Regis engaged in email communication with Regis and therefore, it is highly likely that it engaged in email communication with potential investors including Newmont, pursuant to its mandate as Agent responsible for the Capital raising. Therefore, we were extremely surprised that no email communication where (sic) provided pursuant to the Subpoena.
Category 3:
Paragraph three of the Schedule to the Subpoena requires CIBC to produce:
"All documents in the period 9 May 2008 to 22 July 2008 evidencing, recording or referring to:
(a) CIBC's knowledge that potential investors in the Capital Raising would not support the Capital Raising unless the terms were amended; and
(b) CIBC's belief and / or opinion that the terms of the Capital Raising would need to be amended if it was to be successful."
As set out above, in CIBC's capacity as Agent of Regis for the Capital Raising, CIBC was responsible for the preparation of numerous documents relevant to the Capital Raising including: the Subscription Agreements, the various versions of the "Greensheet" which was a summary document setting out the core information relating to the Capital Raising, the Term Sheet and the presentations to potential investors on the Roadshow.
In the preparation of these documents CIBC had extensive contact via email with David Walker on behalf of Regis in order to finalise such documents so that they accurately reflected the needs and requirements of potential investors. Despite this, very limited documents and no such communications have been provided pursuant to the Subpoena falling within this category.
Further, we are aware that communications in relation to the terms of the Capital Raising did pass between CIBC and David Walker. For example we are aware of an email from Sam Lee of CIBC to David Walker on 19 May 2008 advising that CIBC had had discussion with potential investors in relation to the terms of the Capital Raising. Therefore, although such documents originating from CIBC and clearly falling within the scope of the Subpoena have been obtained from other sources, no such documents have been provided by CIBC pursuant to the Subpoena.
Category 4:
Paragraph four of the Schedule to the Subpoena requires CIBC to produce:
"All new investor agreements signed by investors in the Capital Raising"
We are instructed that approximately 20 new investors took part in the Capital Raising. Further, we are instructed that CIBC was responsible for distributing all Subscription Agreements as Agent for Regis.
As set out above only limited parts of some signed Subscription Agreements have been provided pursuant to the Subpoena. We therefore request that complete versions of the Subscription Agreements, including the Terms and Conditions referred to in the Subscription Agreements to be produced to the Court.
Further enquiries which CIBC should undertake
Given the comments set out above we invite CIBC to reconsider whether it has any further documents falling within the scope of the Subpoena. For your assistance we have identified the following CIBC employees who we are aware were involved in the Capital Raising and whose email accounts and files may be of assistance in locating document[s] relevant to the Subpoena:
· Mr Neil Johnson
· Mr Sam Lee
· Mr James Hyde
· Mr Joe Kostandoff
· Mr David Cobbold
Please advise us by 5pm on 11 February 2010, whether CIBC intends to provide to the Court any further documents pursuant to the Subpoena.
In the event that you do not provide us with a satisfactory response to this letter, we will take the necessary steps to ensure compliance with the Subpoena by CIBC, including if necessary bringing this letter to the attention of the Court.
16 On 9 February 2010, the position adopted by CIBC WM changed. Mallesons responded to the letter of 2 February 2010 as follows:
We refer to your letter to Mr Holmes of our office dated 2 February 2010.
In that letter you requested the 'terms and conditions set forth in the attached "Terms and Conditions of Subscriptions for Units'" ("Terms and Conditions") that were referred to in the Subscription Agreements produced by our clients pursuant to the subpoena issued on 18 December 2009 ("Subpoena").
We have been instructed that:
· the Terms and Conditions are not located in Australia but are kept at CIBC's head office in Toronto, Canada;
· CIBC does not intend to produce the Terms and Conditions to the Court as CIBC is under no legal obligation to produce the Terms and Conditions pursuant to the Subpoena; and
· CIBC will neither oppose nor consent to your clients seeking an order granting letters rogatory so that the production of the Terms and Conditions may be enforced within Canada.
We also acknowledge receipt of your letter of today's date. We will need to obtain instructions from our client with regard to the issues raised in that letter, to the extent they haven't been addressed in this letter.
17 On 11 February 2010, Mallesons wrote again stating:
We refer to your letter dated 9 February 2010.
We have been instructed that all documents existing within Australia and relevant to the categories of the subpoena issued on 18 December 2009 ("Subpoena") have been produced.
Other documents that may be potentially relevant to the categories of the Subpoena are located in Toronto, Canada.
Your client may seek to compel the production of these documents by applying to the Court for an order to issue a letter of request to the appropriate Canadian court.
18 On 12 February 2010, the Applicants' solicitors sent a further letter to Mallesons which stated:
We refer to:
· the subpoena dated 18 December 2009 and addressed to your client, CIBC World Markets Inc ("CIBC [WM]");
· our letter of 9 February 2010; and
· your letters of 9 February 2010 and 11 February 2010.
In response to the subpoena, your clients produced a small amount of material and, by way of your letters of 9 and 11 February 2010, indicated that any other material relevant to the subpoena was located in Toronto, Canada and would not be produced.
With respect, we find it highly improbable that no further documents answering the subpoena are located in Australia. By our 9 February 2010 letter we drew your attention to the classes of documents we would expect your client to have in its possession. While we accept that some of those documents may be located in Canada or elsewhere, we do not understand why emails and hard copy files from the Sydney office of your client are no longer in Australia. In this respect we note that the day-to-day running of the Capital Raising referred to in the subpoena was undertaken for CIBC [WM] by Mr Sam Lee, an employee of CIBC then located in Sydney. There was also significant work performed by Mr Joe Kostandoff of CIBC's equity capital markets group in Toronto. A number of other Australian CIBC employees were involved in the Capital Raising, including Mr Neil Johnson and Mr James Hyde, both of whom were also located in Sydney.
Further, each of Messers Lee, Johnson and Hyde had email correspondence with Regis Resources Ltd ("Regis"), and in particular its Managing Director, Mr Walker, during the period of the Capital Raising.
We are instructed that Messers Lee, Johnson and Hyde also communicated from Australia with then-current and prospective investors in Regis, including Newmont Australia Ltd. Many of these communications were wholly within Australia.
A number of documents that constitute correspondence between Regis and CIBC's Sydney office, and would appear to be responsive to the subpoena, have already been discovered in this proceeding.
In these circumstances, we seek to understand how it is that no relevant emails sent from or received by CIBC's Australian office remain in Australia. We also seek to understand why files that must have been kept by CIBC's Sydney office are either not in Australia or contain no documents responsive to the subpoena.
As you would be aware, an issuing party of a subpoena is entitled to test the adequacy of the response to the subpoena including, in appropriate circumstances, by cross-examining an officer of the subpoenaed party in accordance with the procedure set out in Trade Practices Commission v Arnotts Ltd (No 2) (1989) 21 FCR 306. Accordingly, we seek by return an explanation of the matters raised above. If no such explanation is forthcoming, we are instructed to bring on a motion compelling your client to give evidence on oath as to its response to the subpoena, evidence that may be tested in cross-examination.
You may be aware that the trial of this proceeding is listed to commence on 27 April 2010 and accordingly we seek a prompt response, absent which we will file the motion referred to above.
19 On 19 February 2010, not having received a response to the letter of 12 February 2010, the Applicants' solicitors sent a further letter to Mallesons setting out the basis upon which the Applicants believed that further documents responding to the First Subpoena were likely to exist in Australia and seeking an affidavit sworn on behalf of CIBC WM in respect of the existence of such documents.
20 Mallesons responded on 23 February 2010 by attaching an affidavit of Neil Johnson, the managing director of CIBC Australia, dated 23 February 2010, which stated inter alia that documents responding to the First Subpoena were located in Canada and not in Australia. Mr Johnson also stated that he was employed by CIBC Australia, a wholly owned subsidiary of CIBC Australia Holdings Ltd, which in turn is a wholly owned subsidiary of the CIBC.
21 On 10 February 2010, the Court granted leave to the Applicants to serve the Second Subpoena on CIBC WM. Again, the Second Subpoena was directed to the "Proper Officer" of CIBC WM at the registered office of CIBC Australia. The Second Subpoena was "served" on 15 February 2010. A copy was also provided to Mr Darian-Smith of Mallesons.
22 On 3 March 2010, in response to the Second Subpoena, CIBC WM produced to the Victorian Registry of the Federal Court a CD containing 131 additional documents. The Applicants' solicitors uplifted, inspected and copied those documents. The documents were described by the Applicants' solicitor as consisting "of 131 emails (some including attachments) passing between various employees of CIBC in both Australia and Canada, and emails passing between CIBC employees in both Australia and Canada and third parties including David Walker [the first applicant], Newmont, investors and potential investors in the Second 2008 Capital Raising and the Bank of Montreal … a joint agent in the Second 2008 Capital Raising". "CIBC" was defined to mean the Canadian Imperial Bank of Commerce.