Should costs be awarded on a lump sum basis and, if so, how should they be calculated?
34 Rule 40.02(b) of the FC Rules provides that a party entitled to costs may apply to the Court for an order that costs be awarded in a lump sum instead of, or in addition to, any taxed costs. The purpose of such a rule is "to avoid the expense, delay and aggravation involved in protracted litigation arising out of taxation": Beach Petroleum NL v Johnson (No 2) (1995) 57 FCR 119 (Beach Petroleum) at 120. The assessment of costs under a lump sum order does not require a process similar to taxation: Ginos Engineers Pty Ltd v Autodesk Australia Pty Ltd (2008) 249 ALR 371 (Ginos Engineers) at [23]. While the assessment involves the "application of a much broader brush than that applied on taxation" and "is one of estimation or assessment and not of arithmetic calculation or precision", the approach is one which must be "logical, fair and reasonable": Nine Films and Television Pty Ltd v Ninox Television Ltd [2006] FCA 1046 at [8]. It is common for the court to take as its starting point the evidence of the charges for professional costs incurred and disbursements made by the lawyers of the party awarded costs, and to discount that figure to take account of the acceptability of the charges made, the conduct of the proceeding and the measure of success on issues, to arrive at a figure which as a matter of judgment is neither over-compensatory nor prejudicial to the successful party: Ginos Engineers at [24]; Telstra Corporation Ltd v Phone Directories Co Pty Ltd [2011] FCA 1463 (Telstra Corporation) at [5].
35 The Costs Practice Note issued by the Court on 25 October 2016 provides guidance to litigants about the approach to the assessment of costs that will be undertaken by the Court in accordance with the FCA Act and the FC Rules. Relevantly, paragraphs 3.3 and 4.1 advise litigants that:
3.3 For those costs issues that are unable to be resolved by negotiation and require the involvement of the Court, the Court's preference is to avoid, where possible, the making of costs orders that lead to potentially expensive and lengthy taxation of costs hearings. Rather, the Court will seek to adopt, and will encourage parties to utilise, the appropriate use of sophisticated costs orders and procedures, including lump-sum costs orders, consolidated costs orders, estimate of costs processes and Alternative Dispute Resolution ("ADR"). Taxation of costs hearings should be the exception and be confined to those matters that have genuinely been unable to be otherwise resolved or determined.
4.1 The Court's preference, wherever it is practicable and appropriate to do so, is for the making of a lump-sum costs order.
36 In Paciocco v Australia and New Zealand Banking Group Limited (No 2) (2017) 253 FCR 403 (Paciocco), the Full Court noted (at [19]) that, while the Costs Practice Note suggests that most cases should have a lump sum costs order approach (unless there is some characteristic that would make it unsuitable), that approach is not mandated in all instances and the Court must exercise the discretion given to it under the FCA Act and the FC Rules. The Court further observed that (at [20]):
There is no particular characteristic that a case must possess for it to be suitable for the making of a lump sum costs order. Particular circumstances that may make a lump sum order especially appropriate include where in a large and complex commercial matter it would save the time, trouble, expense and aggravation of a taxation; where a taxation would require the parties to consume additional time and incur additional expenditure prolonging already protracted litigation; and generally to avoid an ongoing, counter-productive dispute as to costs, in the interests of achieving finality.
37 It is well established that a lump sum order may be suitable in simple as well as complex cases: Playcorp Group of Companies Pty Ltd v Bodum A/S (No 2) [2010] FCA 455 (Playcorp) at [3]; Byrnes v Brisconnections Management Co Ltd (No 2) [2009] FCA 1432 at [51]. In Soden v Croker (No 3) [2016] FCA 249, Perry J gave the following examples of circumstances in which a lump sum order may be appropriate (at [10]):
(a) where a taxation process was expected to be particularly complex (Beach Petroleum);
(b) where a party has shown a tendency not to comply with costs orders (Salfinger v Niugini Minister (Aust) Pty Ltd (No 5) [2008] FCA 1119);
(c) where a taxation process would be disproportionately expensive to the award of costs (Cameron v Secretary, Department of Human Services (No 2) [2015] FCA 1201); and
(d) where the financial circumstances of the parties would lead one to conclude that the costs were unlikely to be recovered (Julien v Secretary, Department of Employment and Workplace Relations (No 2) [2009] FCA 1259; Hadid v Lenfest Communication Inc [2000] FCA 481).
38 La Sirène submitted that a lump sum order would be appropriate in this case because the case was complex, involving 15 separate claims, defences and cross-claims; there is nothing to suggest that any costs incurred by La Sirène were unreasonable; and the parties have already incurred significant costs in the litigation and such an order would save the parties from the time, trouble, delay and expense of formal taxation.
39 Urban Alley submitted that an assessment of costs by a traditional taxation process can be properly and expediently dealt with. In effect, Urban Alley submitted that the proceeding did not fit into the usual category of case for a lump sum award as it was not unduly complex and the level of costs was not unduly high, and it was not a simple proceeding with a small amount of costs (relying on Playcorp at [17]). Urban Alley further submitted that, if the Court formed the view that La Sirène's costs should be assessed on a lump sum basis, the assessment should be undertaken by a Registrar of the Court.
40 In my view, the present case is suitable for the award of costs on a lump sum basis. Like many intellectual property proceedings in this Court, the case has involved complex issues and each issue has been contested. Now that the claims have been resolved, it is desirable that the expense, delay and aggravation involved in a taxation of costs be avoided. Further, because I will order that Urban Alley pay La Sirène's costs of the proceeding (both claim and cross-claim) on a party/party basis, there is no difficulty arising from the identification of costs expended on the different claims or issues.
41 Having determined that costs should be awarded in a lump sum, a further question arises how to assess the lump sum. In Paciocco, the Full Court referred to a number of options for the assessment of a lump sum award (at [39]):
Whilst a judge of the Court can hear and determine a lump sum costs award, the determination of the lump sum quantum can be referred to a registrar pursuant to s 35A(1)(h) of the Federal Court Act, and r 3.01(1)(b) of the Rules, read with item 221 of Schedule 2. Alternatively, a registrar may provide assistance with the lump sum hearing: Costs Practice Note at [4.9]. If necessary a separate issue could be referred to a referee by a judge pursuant to s 54A of the Federal Court Act and r 8.6 of the Rules. These will be matters that can be considered by the parties and the judge in determining the appropriate approach to the hearing of the costs dispute.
42 La Sirène adduced evidence from Ms O'Farrell concerning the costs incurred by La Sirène in the proceeding. Those costs totalled $260,756 (excl GST) to 9 February 2020 with an estimate of $17,233 (excl GST) from 10 February 2020 to the date of this hearing. Ms O'Farrell's affidavit included a costs summary in accordance with paragraph 4.10 of the Costs Practice Note. La Sirène invited the Court to make a lump sum assessment of costs based on that material.
43 Urban Alley did not adduce evidence in response. Rather, it submitted that the assessment should be undertaken by a Registrar of the Court, an approach recently adopted by Robertson J in Caesarstone Ltd v Ceramiche Caesar S.p.A. (No 3) [2019] FCA 7.
44 In this matter, I consider that the more appropriate course is to refer the quantification of the lump sum award to a Registrar of the Court for determination. That is for two principal reasons. First, as observed by Gordon J in Telstra Corporation at [5], taxation of costs in the Federal Court is conducted by Registrars who have substantial experience in taxation of costs and, as a general statement, a judge's experience in taxing costs is limited. Second, while Urban Alley filed submissions in relation to La Sirène's costs evidence, it had only limited time to prepare responsive material for this hearing. In an assessment before a Registrar, it may wish to adduce further evidence from a costs consultant. That is not to suggest that the Registrar's assessment will involve a process similar to a taxation - as paragraph 4.11 of the Costs Practice Note states, the intention of the lump sum costs procedure is to streamline and expedite the determination or resolution of the quantum of costs and not to replicate the taxation process. It is only to recognise that Urban Alley's opportunity to address the assessment of costs has, to date, been limited and I consider it appropriate to afford Urban Alley more time to do so.
45 For those reasons, I will order that the quantification of the lump award of costs be referred to a Registrar of the Court for determination.