The basis for the application
13 The basis for the current interlocutory application is the refusal by YMAC of a funding request made by the Yinhawangka Gobawarrah people. This is not the first time that YMAC has refused funding applications by the Yinhawangka Gobawarrah people concerning this claim area, as Mr Cummins' affidavit discloses, but I need not set out the history of funding applications in detail, other than to note it has been a long running problem for the Yinhawangka Gobawarrah people.
14 A funding application for the Yinhawangka Gobawarrah proceeding was first made to YMAC on 31 October 2017. As I understand it, at this time both the Jurruru #1 and Jurruru #2 claims were already being funded by YMAC. As Mr Cummins explains in his affidavit, there was some delay in lodging the application because the Jurruru people had brought a strike out application in relation to the Yinhawangka Gobawarrah claim over the overlap area, and there were some negotiations occurring about whether it was possible to resolve the overlap claim and avoid the need for a strike out application.
15 In summary (and this is taken from the internal review reasons to which I refer at [49] below, and which Mr Cummins did not suggest were inaccurate in this respect), the Yinhawangka Gobawarrah applicant sought funding:
(a) to defend the strike out application brought by the Jurruru applicant, in the sum of $15,530; and
(b) if the strike out failed, the Yinhawangka Gobawarrah applicant sought funding to prosecute the Yinhawangka Gobawarrah application through to trial and judgment, in the initial sum of $159,150 for priority work (anthropological research $90,000, solicitor fees and disbursements $54,500, counsel's fees and disbursements $14,650) (all sums inclusive of GST).
16 The funding application was refused on 17 November 2017. No reasons were given, and the Yinhawangka Gobawarrah people were advised of their entitlement to seek internal review.
17 Whether or not there is a legal obligation to do so, I interpolate here that as a matter of good public administration (these are public funds), one might expect a NTRB in the position of YMAC to give reasons for such a refusal, at the time of the refusal, and in a way that can be understood by the claim group members involved. Otherwise, resentment and a sense of unfairness (and possibly inaccurate speculation about the reasons) are predictable responses.
18 After a request from Mr Cummins, Mr Hawkins did provide reasons for the refusal, on 14 December 2017. Those reasons were not in evidence on this application.
19 Extensive correspondence then ensued, between Mr Cummins and YMAC, about the internal review process. This occurred over December 2017 and January 2018.
20 Meanwhile, negotiations having not produced any substantial result, the Jurruru strike out application had proceeded and on 22 December 2017, Barker J rejected it, allowing the Yinhawangka Gobawarrah claim to continue: see Tommy on behalf of the Yinhawangka Gobawarrah v State of Western Australia [2017] FCA 1568.
21 Concerns of the Yinhawangka Gobawarrah applicant about the fairness of any internal review led to Mr Cummins being instructed to make inquiries of the Department of Prime Minister and Cabinet (DPM&C) about a direct application for funding under s 203FE(1) of the Native Title Act 1993 (Cth), rather than pursuing the internal review. Mr Cummins received a response to his inquiries in March 2018. It is not necessary to detail the response.
22 By this stage, Barker J had made the 23 February 2018 programming orders. In other words, the Yinhawangka Gobawarrah people had agreed to the listing of a separate question and to the programming orders for that hearing without YMAC's internal review process having been completed (or perhaps having even started), and with no indication of any direct funding from DPM&C. That is not a criticism, but it is a fact.
23 Mr Cummins sent an email to Mr Hawkins on 10 April 2018 about Barker J's programming orders, although I infer Mr Hawkins should have been well aware of them, since YMAC was funding the Jurruru applicants and is a party to the proceeding.
24 Mr Hawkins did not reply to Mr Cummins for a month.
25 When he eventually did reply, a meeting was arranged and occurred on 16 May 2018, in Perth. Mr Cummins met with YMAC lawyer Cameron Trees, who was at that time YMAC's acting Principal Legal Officer. After the meeting there was a great deal more correspondence about the internal review process, including, as the evidence shows, some debate about whether YMAC should assess the application on the basis that the Yinhawangka Gobawarrah's native title claim had "likely" prospects of success or "reasonable" prospects of success. This exchange of information continued until June 2018, with the Yinhawangka Gobawarrah people eventually being satisfied to instruct Mr Cummins to pursue the internal review process rather than any direct application to DPM&C.
26 The formal request for an expedited internal review was sent to YMAC by Mr Cummins, on behalf of the Yinhawangka Gobawarrah applicant, by a letter dated 5 June 2018. The assumption set out in the letter (as a result of discussion between Mr Cummins, Mr Trees and Mr Hawkins) was that YMAC could convene an internal review meeting in late June or early July 2018.
27 In that letter, Mr Cummins said (amongst other matters):
There are a number of compelling reasons why the original YMAC board decision should be overturned and funding assistance provided. The Federal Court rejected the attempt by the Jurruru to strike out the Yinhawangka Gobawarrah claim. Justice Barker concluded (refer Tommy on behalf of the Yinhawangka Gobawarrah v State of Western Australia [2017] FCA 1568 at [50]):
This proceeding and the related Jurruru proceedings, which overlap, should be the subject of further case management with a view to the conduct of a trial as to who holds native title in the relevant claim area, at the earliest opportunity.
This is a situation where it is clear that both the Jurruru and the Yinhawangka Gobawarrah should be assisted to prepare and present their connection evidence in relation to the overlap area. It would be very unfair and unjust to the Yinhawangka Gobawarrah claimants and their future generations if YMAC continues to assist only the Jurruru and not the Yinhawangka Gobawarrah.
28 To be clear, the request for internal review thus came seven months after the funding refusal, and around three months after Barker J's programming orders.
29 Mr Cummins also re-iterated his client's willingness to engage in negotiations to resolve the overlap dispute. However, as I understand the Jurruru position, which was re-iterated by senior counsel for the Jurruru people at the hearing of this application, the Jurruru refuse to negotiate with the Yinhawangka Gobawarrah on a native title-based outcome to the claims over the overlap area. As senior counsel put it at the hearing, the Jurruru people are "not in a position to agree that somebody else has native title in what they see as their country".
30 Mr Cummins' evidence reveals that YMAC was basically non-communicative with him after this correspondence, and certainly did not appear to be expediting very much at all.
31 Eventually the YMAC review meeting was scheduled for 19 July 2018, in Port Hedland, for a period of one hour, although Mr Cummins was told by one Ms Decinque from YMAC that it could be extended to two hours if necessary. The day before the meeting, on 18 July 2018, Mr Cummins was informed the meeting would be only for 30 minutes. The meeting ended up lasting an hour and twenty minutes. Mr Cummins did not suggest in his evidence that he and Mr Tommy, the first member of the applicant who was also in attendance, were not given a reasonable chance to present their arguments on the internal review.
32 At the end of the meeting, Mr Hawkins told Mr Cummins that YMAC intended to refer the decision to the next full YMAC board of directors meeting in late August 2018. Mr Cummins and Mr Tommy were unhappy about the additional delay this involved, and said so.
33 Most of the month of August came and went, with more correspondence, which need not be set out.
34 YMAC made a decision on 24 August 2018, affirming its refusal of funding to the Yinhawangka Gobawarrah people, but making an offer to facilitate a mediation between the Jurruru people and the Yinhawangka Gobawarrah people. Again, no reasons were given. I make the same observation as I have at [17] above.
35 On 27 August 2018, Mr Cummins asked for reasons for the decision, invoking the Administrative Decisions (Judicial Review) Act 1977 (Cth). The reasons were provided by YMAC on 7 September 2018. In those reasons, YMAC describes itself as a "legal aid provider", and after giving the history of the funding application and of the proceedings, concludes (at [35] of the reasons) that "the YG application is unlikely to succeed", stating this is the reason for refusing funding. I will not set out the reasons here, but the document goes on to express a series of opinions about the strength of the expert evidence, and the nature of the claims made.
36 The reasons then stated (at [41]):
Bearing in mind the substantial quantum of funds sought, and the limitations on the YMAC budget with available funds for the 2018/19 financial year having been allocated to other projects, the directors were not prepared to accede to the funding application.
37 The reasons went on to explain that the YMAC Directors had decided to offer funding for a mediation.
38 Mr Cummins deposes that the Yinhawangka Gobawarrah people have instructed him to seek external review through DPM&C, and that he has been informed this process will take at least four months. Mr Hawkins agrees with that estimate in his affidavit. Mr Cummins deposes that the DPM&C review process:
…will not be completed in time for funds to be allocated to enable the YG applicant to file Dr Vachon's expert report by 26 October 2018, nor for Dr Vachon to prepare a responsive report pursuant to order 4 of the Programming Orders, nor for the YG lawyers to undertake necessary work in relation to the Programming Orders.
39 An AD(JR) Act application is also foreshadowed by Mr Cummins as a step the Yinhawangka Gobawarrah people may decide to take, as well as the DPM&C review. His evidence is that such an application may take "at least" four months to complete, although I am unaware of the basis for such an estimate, which seems very short.
40 Mr Cummins also deposes to how the Yinhawangka Gobawarrah have used more than $50,000 of their own funds to enable Mr Cummins' firm to engage Dr Vachon to "carry out a substantial amount of anthropological research", and that Dr Vachon has:
…conducted 57.5 days of research and report writing in response to his brief. He estimates that he needs to carry out approximately 8 more days work to complete his expert report for filing in the Court.
Unfortunately, the YG do not have money that would allow Cross Country to pay Dr Vachon for the completion of his expert report. As a result, Dr Vachon has informed me that he has placed his work in the matter on hold, pending the resolution of funding issues.
41 This remained the position at the time of the hearing of the application.
42 Dr Vachon wrote a detailed letter to YMAC as part of the Yinhawangka Gobawarrah people's internal review application. That letter is exhibited to Mr Cummins' affidavit. It sets out in detail the work Dr Vachon has been doing. Given that these matters may be the subject of trial and determination, I do not set them out in these reasons. However, suffice to say Dr Vachon expresses a positive opinion, with a considerable level of confidence, about the prospects of the Yinhawangka Gobawarrah native title claim. I see no difficulty in reproducing the following part of Dr Vachon's letter:
In my view as an independent expert anthropologist, based on my research to date, this is a situation that clearly warrants funding assistance being provided to both the Jurruru and the Yinhawangka Gobawarrah because both claim groups have serious claims to the overlap area which need to be fully researched and prepared. Funding to carry out this work will not only assist the Court but will also inform potential overlap resolution mediation between the respective native title claim groups.
43 However, even this objectively sensible statement, noting in particular the reference to the assistance the Court would be likely to derive from fully researched and prepared evidence on both sides, did not persuade the YMAC directors.
44 Mr Cummins deposes, and I accept, that he and counsel have performed a considerable amount of unpaid work, in light of the way the funding applications and decision-making by YMAC have progressed. However, his evidence is that:
…in the absence of approved funding, Cross Country is not in a position to undertake the extensive amount of further work, or to incur the extensive amount of further expenses, required to prosecute the YG claim through to the completion of the hearing of the Separate Question.
45 Mr Cummins also deposes to what occurred in the proceeding of Murray on behalf of the Yilka Native Title Claimants v State of Western Australia (No 5) [2016] FCA 752, in which one applicant (the Sullivan Edwards applicant, which Mr Cummins represented, with Dr Vachon being retained as an expert) was unfunded. This was despite a number of funding reviews, including judicial review, and yet both the Sullivan Edwards and Yilka overlapping claim groups were successful in having their native title recognised.
46 Mr Cummins deposes:
Cross Country is a small firm and is not in a position to undertake a lengthy native title trial on a speculative basis again.
47 He also deposes to other situations where a NTRB has funded more than one party where there are competing or overlapping claims. It may be accepted that this has occurred in the past, and continues to occur. Indeed, Mr Hawkins in his affidavit notes the same observations having been made, in the context of communications between DPM&C and Mr Cummins and YMAC, by Mr Wayne Beswick of DPM&C.
48 I turn now to the evidence of Mr Hawkins. He recounted much the same narrative as Mr Cummins, with less detail. Some of the time-frames were not as precisely delineated and for the detail, I have relied on Mr Cummins' evidence. Mr Hawkins spent some time in his affidavit rebutting what he considers to be the mistaken characterisation by Mr Cummins of YMAC's role in relation to the Jurruru applicant, and his references to YMAC having a conflict of interest. Mr Hawkins deposes:
Mr Cummins' portrayal of YMAC as a legal representative or solicitor is misconceived. YMAC is a corporation, not a legal practitioner. It has no right to appear on behalf of a client in Court proceedings. YMAC does not possess, and has no right to possess, a practising certificate.
Rather, legal representation for the Jurruru claimants is being provided by a solicitor and counsel funded by YMAC. The fact that the solicitor is also an employee of YMAC does not alter that legal characterisation.
49 Mr Hawkins is, of course, strictly correct in what he deposes to in these two paragraphs. However, the fact that Mr Young, who is the solicitor on the record for the Jurruru applicant in all three proceedings is an employee of YMAC is not without significance, certainly as to the appearance of a conflict of interest, if not the actuality of it. The appearance of a conflict of interest may arise in relation to whether YMAC, and its Board of Directors, can make truly impartial and independent funding decisions about the Yinhawangka Gobawarrah funding application (and the claim sitting behind it) when it has already decided to fund its own employee (who is on a salary one assumes, and therefore the funds are actually moving entirely within YMAC) to act as the legal representative for the Jurruru applicant. Some of what might be characterised as a possible conflict is generated by the very approach YMAC has outlined in its reasons on the internal review decision, where it descends expressly into the merits of deciding, as between the Jurruru applicant and the Yinhawangka Gobawarrah applicant, how strong it considers the claims of the Yinhawangka Gobawarrah applicant to be. This approach can, and has been, observed in other NTRBs, and in other proceedings. The challenges and difficulties the situation poses should not be ignored or dismissed. They are real. This Court is not called on in this application to make any determination about a conflict of interest but it is important to make it clear that I do not consider Mr Hawkins' description of how he sees YMAC's function means there is no potential issue at all about a conflict of interest in YMAC's decision-making. Whether or not the "legal aid" analogy used by YMAC in its reasons, and also by Mr Hawkins, is an apt one, is also not a matter for this Court to determine.
50 Mr Hawkins deposes that YMAC will abide the outcome of the DPM&C review.