THE SUBCONTRACTING AGREEMENT
36 On a number of occasions in the first half of 2000, Ms Boas said words to the following effect to Mr Hawkes:
"I am concerned that if IMS Health spin Synavant and Permail off together, Synavant will be forced to use Permail instead of MMW."
37 From around May 2000, Ms Boas had a number of conversations with Mr Hawkes in which Ms Boas said:
"I am going to leave the company. I want to set up my own company to compete with IMS Health in the sale of prescription data. I won't compete with ST while you and Ron Brown are with the company."
At that time Mr Brown was president of Synavant's holding company. He was located in Atlanta, USA.
38 During June 2000 Ms Boas said words to the following effect to Mr Hawkes:
"With Permail coming in, Gay won't stay. We can come to some arrangement. Gay will come with me, ST will keep their revenue and MMW will keep theirs."
The reference to "Gay" is a reference to Ms Harris.
39 Mr Hawkes understood by the above comments of Ms Boas that:
· Ms Harris would leave Synavant and go to work for MMW;
· Synavant would continue its direct marketing business and continue to derive revenues from that business;
· Synavant would continue to subcontract its letter shop and production work to MMW and MMW would continue to derive revenues from that work.
40 On 27 June 2000, Ms Boas resigned from her employment as managing director of Synavant. She also resigned as director of Synavant.
41 On 14 July 2000 Ms Harris left a telephone message for Mr Hawkes saying:
"I am ringing to let you know I am leaving the company and I am giving you a month's notice."
Later on the same day Ms Harris and Mr Hawkes had a conversation as follows:
Ms Harris: "I am going to MMW"
Mr Hawkes: "Please don't tell anyone until I have had a chance to talk about it with Ron Brown."
42 According to Ms Harris, on 24 July 2000, in the presence of Mr Hawkes, she had a conversation with her mail processing co-ordinators at Synavant, Faye Senico and Catherine Bigg. She said that Mr Hawkes had asked if he could be present when Ms Harris told them she was resigning. Her version of the conversation was as follows:
Harris: "I want to tell you that I have resigned from the company and will be going to Mail Marketing Works. I am telling you now because I didn't want you to hear it from someone else and I've worked with you for a long time."
Senico: "What will you be doing?"
Harris: "I'll be working on non-pharmaceutical mailings."
Senico: "What about pharmaceutical?"
Harris: "Probably not."
43 Mr Hawkes gave evidence that he had had a discussion with Ms Harris on that day. While Ms Harris accepted that Mr Hawkes had been present at the discussion she had with Ms Bigg and Ms Seneco, her recollection was that Mr Hawkes said nothing. Mr Hawkes, on the other hand, said that on that occasion he asked Ms Harris whether she would be doing pharmaceutical marketing when she went to MMW. He said that she replied "I'll be doing non pharma and pharma". That is consistent with an email communication of 28 July 2000, to which I shall refer below. I do not regard the conflict as significant.
44 On 27 July 2000, Mr Hawkes handed to Ms Harris a letter from Colin Biggers & Paisley, Solicitors, who were then acting for Synavant. The letter, dated 27 July 2000, referred to Ms Harris's resignation as an employee of Synavant and drew attention to the terms of Clause 11 of her employment contract. The letter went on to say:
"It follows that whilst there are no restraints upon you working for yourself or as an employee of a company that does not carry on the Restrained Business you may not work for a company which does not carry on such a business during the period of two (2) years after you cease to be an employee of our client. To do so would put you in breach of both your employment contract and the agreement under which our client acquired the business in which you work.
Further, even if your proposed employer does not now carry on the Restrained Business if it developed such a business whilst you were employed there during the two years after you leave the employ of the company you would equally be in breach of your contractual obligations."
45 Later in the morning of 27 July 2000, Mr Boas telephoned Mr Hawkes and said words to the following effect:
"I am ringing about the letter you sent to Gay. You're making a big mistake and you will regret it. You're getting into a fight you can't win. We have much better contacts in the industry than you have. We know everyone at Pfizer for example, and there is no way they would work with you rather than us."
46 On 28 July 2000 an exchange of email messages occurred between Ms Boas and Mr Hawkes. While there is some confusion in the dating of the hardcopy of the email messages, it is common ground that they took place on that day.
47 The first email was from Ms Boas to Mr Hawkes at 4.47 pm. It relevantly provided as follows:
"I cannot tell you how shocked I was to hear you have given Gay a legal letter.
You are very well aware that we, Eddie, Gay and I, would like to keep the status quo, where MMW would keep their revenue and ST would keep theirs. From my point of view we have much bigger, much more interesting and challenging avenues to pursue. I initiated this conversation with you (re outsourcing the mailing) prior to you going to Atlanta, and how we would move forward. If we had planned to take over the mailing ourselves, would have I done that? I think there is confusion with what Gay's role would be at MMW… As I suggested, your work could be outsourced to MMW, with Gay looking after it and answering the phone with ST (or whatever your new name is). It could be seamless with a win/win for both…
I am also very sorry we have arrived at this situation. If this continues, there will be a lot of unnecessary unrest for both parties. The only winner will be AMPCO.
I am seriously considering calling Ron myself. I don't think he will be very happy with this situation. If it eventuates Permail is not taken into ST, all this unpleasantness will have been for nothing.
Whilst I fully appreciate your position and responsibility, you have my word our preferred course is to keep the status quo.
………………………
Steve, in closing, I have always been very supportive of you, when you worked as financial controller, and in highly recommending you to Ron and Kevin for this role. A little more trust from you wouldn't go astray. At least speak to me first.
It will all work out for the best.
Have a good weekend."
The reference to "AMPCO" is a reference to a competitor of Synavant, which is an alternative provider of data that is provided by Synavant.
48 Mr Hawkes responded to Ms Boas's email at 6.07 pm, saying relevantly as follows:
"I really would be grateful if you did contact Ron and give him your view of the situation. As I said, I have had no response from him. If he is unhappy with the way I have handled the situation I honestly don't mind.
Maybe I am confused over Gay's role at MMW. When I spoke with Gay on Monday, she said that she was going to MMW and that she would be doing email and a direct mail - non-pharma and pharma. Gay has been forcing the pace; she made it clear that she was leaving regardless of what happened with Permail and she gave the impression that she was indifferent about whether or not we did a deal with you - she just made it clear that she is leaving. She was going to ring clients to let them know she was leaving and that she was going to MMW. Given her contacts and reputation with clients, it is obvious that clients will follow her to MMW. I asked her… not to ring clients until we had sent a letter and we have been waiting for her to give us a list of contacts. Gay told me this afternoon that she has told loads of clients that she is leaving and where she is going. As I said in my last email, I have no control over who she tells or what she tells them. All I can see is the risk of a third of our revenue and profit walking out of the door.
………………………
Donna, I do appreciate all the trust and support you have given and I hope you know that it has been returned. However, just as you found it hard to trust my motives over my comments the other day, I guess I do find it hard to know what is really going on here - I have been basing my decisions on Gay's actions.
I'll speak to you next week." (emphasis added)
49 At 9.05 pm Ms Boas sent a further email message to Mr Hawkes saying relevantly as follows:
"As we have previously discussed, Gay is not as confident as she would have one believe, and doesn't handle adversity or confrontation very well.
Like me, she loves what she has done there, and finds it hard to leave, and this is the only way she can handle it.
Gay also will leave regardless of Permail as she is more comfortable with me, doesn't like the continuing uncertainty with IMS/ST, and would enjoy the new challenges ahead.
As I see it we have three options.
1. Due to reasons out of all our control the work, with the clients consent, goes to Permail.
2. ST can outsource their work to MMW with Lynn taking care of the clients (as you know the clients want Gay).
3. ST can outsource the entire management of their Direct Marketing. Using Gay to deal with the clients, answering the phone with ST and the invoices coming from ST.
Options 2 & 3 would make us very happy. Naturally, we would be very upset if it was handed to Permail on a platter, and also do not believe the clients would like it. I know you support 2 or 3 also.
Atlanta should be supporting you more in your new role, even with all the issues they have. If Ron doesn't have the time he should delegate someone else to support you. I am not judging what you have done as wrong, I don't think the way you have handled it the ST way, however, you have had no support, no advice, and have done what you feel to be correct in protecting the company, as I would have done.
………………………
I have to agree with Gay's decision to inform the clients. She has her own reputation, which has been built up over the past twenty years, to protect. She was afraid it would take as long as my letter took.
Steve, I only wish you well, and hope I can always be there for you. I am not your enemy. We instantly had a very special friendship which I hope will last longer than our new company or IMS/ST. If we can work together we will both do very well. Our potential new products will compliment what you offer the clients, and I truly believe we could have a valuable relationship for both parties.
………………………"
50 On 2 August 2000, there was a further exchange of email messages between Ms Boas and Mr Hawkes. At 6.16 pm, Mr Hawks sent a message as follows:
"As I said on the phone, Ron has given me permission to explore some sort of deal with MMW to subcontract the mailing. One proviso was that we should not be locked into anything which was long term. His suggestion was to work on a month by month basis. I have thought about this and I would imagine this would be too short term for you and will also create a degree of uncertainty in the whole relationship. I would suggest that we make the arrangement a rolling 4 or 6 month contract. Therefore, it would effectively be for an indefinite period but either party could give 6 months notice at any time if they wanted to get out of the arrangement.
In terms of how we structure the agreement, I would agree with you that Option 3 (of your email dated 28 July) would be the one most likely to maximise the revenue. I have two concerns with this option:
(i) we are even more reliant on Gay; and
(ii) what will be Gay's availability? She is currently working more than a full work on pharma mailing. If she continues this at MMW how will she also be able to handle the non pharma and email activities? I am not saying we shouldn't go with this option, I am just flagging my concerns.
I would imagine our agreement would include the following main terms:
(1) any revenue which currently comes to ST would continue to come to ST (i.e. any mailing for pharma companies or agencies acting for pharma companies);
(2) we refer clients to Gay's number at Lane Cove as our direct marketing division and Gay would answer the phone as Synavant;
(3) we would guarantee that all letter shop work would go through Mail Marketing Works;
(4) we would agree prices so that our margins after factoring in Gay's costs do not suffer.
………………………"
51 Ms Boas responded at 6.49 pm saying as follows:
"All looks good to me. (I have only just read it)
Nothing is unsurmountable, we can work through issues. Let me know when you have some time so we can sit down and discuss.
One issue I would like to raise. Should I contact the agencies and advise we are negotiating a deal to work together, nothing final.
One reason is an employee of one of the larger agencies called all staff together and advised Gay and I were leaving to 'start up all over again' and they were to us all their support. I don't want agencies, or clients for that matter think that is what we are doing. As you are aware, I have some great NEW ideas.
Working together we can both be successful.
………………………"
52 On 10 August 2000, a letter jointly signed by Ms Boas and Mr Hawkes was sent to the pharmaceutical clients of Synavant referring to the departure of Ms Boas and Ms Harris from Synavant. The letter indicated that Ms Boas and Ms Harris were forming a company that would provide the pharmaceutical industry with "with NEW products and services that will complement those offered by ST". The letter went on to say:
"Steve Hawkes, managing director of ST, and I are currently negotiating a contract whereby ST will outsource their direct marketing to Mail Marketing Works (MMW), the mailing house that has been processing ST's direct marketing for the past 5 years. We are confident that we will arrive at an agreement offering both companies mutual benefits, but most importantly a seamless transition to you, our valued client.
Gay Harris will head up this department with MMW. All it will mean to you is ringing a different number. Gay will remain at the Pymble office for the next month, then re-locate to Lane Cove West. …
Steve, Gay and I are very conscious of the need to supply you with the best possible service in this area; the deal is being negotiated with the best interests of all parties in mind. As soon as all details are finalised we will advise you. In the meantime, business continues as normal.
………………………"
53 After further negotiations during August 2000, the Subcontracting Agreement, between Synavant and MMW, was entered into on 1 September 2000. The Subcontracting Agreement recited that:
· Synavant is currently involved in selling direct marketing services to the pharmaceutical and health care related industries;
· that selling activity is currently performed by Ms Harris;
· MMW currently processes the direct marketing jobs on behalf of Synavant;
· Ms Harris will cease to be employed by Synavant on 31 August 2000 and will be employed by MMW from 1 September 2000;
· Synavant will subcontract its direct marketing selling activities to MMW;
· the intent of the agreement was that neither party's revenues or profits would be adversely affected as a result of entering into the agreement.