LSL estimated:
777.26 [Pay 13FN20] + 17.490336 [1320-1326] + 1.7490336 [1401] = 796.49936 [104.8 days]
32 On 20 October 2013, the following email exchange took place:
(1) at 3.31 pm, Mr Symons emailed Mr McCormack as follows:
Dear Merv
Thank you for your email.
I'll seek advice on the package and get back to you by the end of the week.
(2) at 4.19 pm, Mr McCormack replied by email as follows:
That'd be great, Alistair
33 On 25 October 2013, the following email exchange took place:
(1) at 1.27 pm, Mr Symons sent the following email to Mr McCormack:
Dear Merv
I've considered the offer and I'm prepared to accept it.
Regards
Alistair
(2) at 4.14 pm, Mr McCormack responded:
Hello Alistair- will now ask HR for their advice to action this matter. Will be in touch asp.
Best wishes,
Merv
34 On 27 October at 2.19 pm, Mr Symons responded to the last email from Mr McCormack with the following:
Thank you.
35 Mr Symons was cross-examined to the effect that he had in some way kept the fact of seeking employment with the University a secret. That evidence in cross-examination, along with prior questioning in the form of cross-examination by the primary judge, was relied upon by his Honour to make adverse credit findings against Mr Symons. Those credit findings were objectively unreasonable and unfair. However, that cross-examination evidence does not need to be considered in any detail as it was largely, if not entirely, irrelevant, mostly because it fell within the category of uncommunicated subjective motives or intentions that cannot be taken into account, following Ermogenous at [25].
36 Although no basis was established for any obligation imposed upon Mr Symons to disclose the fact that he was seeking alternative employment, it is plain that the two persons most intimately involved in dealing with him on the question of the Package and his resignation, Mr McCormack and Ms Kenney, knew that he was seeking alternative employment and that this quest had reached an advanced stage by the time of the 14 October 2013 meeting. Indeed, on 5 September 2013, Ms Kenney was asked by the University to provide a referee check regarding a position that Mr Symons had applied for. She says that she also told Mr Symons about that telephone conversation a few days later, so that, on her account, he was aware that it was not a secret that he was seeking employment with the University. Perhaps against his interest, Mr Symons denied being told of the conversation by Ms Kenney. Mr McCormack was also aware that the referee check had been sought prior to the 14 October 2013 meeting and chose not to ask Mr Symons about it.
37 It must have been obvious to both Mr McCormack and Ms Kenney that some sort of selection process had already been undertaken by the University for a referee check to be made and that a decision could not have been too far away. The inescapable inference is that, unless the University had some very bizarre employment practices and procedures whereby staff were employed sight unseen, an interview must have taken place with Mr Symons to reach that point. Mr Symons was entitled to consider that the fact of an interview taking place was not something that had to be referred to in his affidavit. Indeed, such evidence was liable to be rejected as being irrelevant for reason of being unable, rationally, to affect (directly or indirectly) the assessment of the probability of the existence of a fact in issue in the proceeding, or at least unnecessary and therefore an undue waste of time: see ss 55(1) and 135(c) of the Evidence Act 1995 (Cth).
38 The primary judge took a very different and, objectively, erroneous view of the relevance, or at least the weight, to be given to the cross-examination of Mr Symons in respect of his not overtly and expressly disclosing the fact of being interviewed for the position at the University. Yet his Honour made only a passing reference at [10] to a highly relevant and important item of evidence, being the discussion at the 14 October 2013 meeting about how an offer of the Package would be communicated in writing and how that offer could be accepted. His Honour described that conversation as being merely a "discussion in relation to [Mr Symons] being sent a communication", and either ignored or failed to appreciate the significance of what had been said. His Honour then said at [11] that, to the extent that there was any inconsistency between the evidence of Mr Symons and Mr McCormack, his Honour would prefer the latter, describing Mr Symons as not having impressed him as a witness of credit. However, the credit of Mr Symons had little or no role to play in relation to contract formation, or, if there was a contract, to the employment restriction aspect of the Policy being a condition, or, indeed, to how such a condition should be interpreted. The evidence on that topic was largely not in dispute and was objective in nature.
39 There was no material dispute about what was said at the 14 October 2013 meeting, and the emails were required to be read and understood in that context. Nothing else went to the question of contract formation, despite misconceived reliance by the primary judge and by Dr White on events well after the date on which it was asserted that a contract was either formed, or alternatively was not formed and therefore never came into existence, being 25 October 2013. Such evidence of subsequent events was of little or no relevance to the issues required to be addressed and resolved. In particular, there was nothing in the evidence to suggest that any separate document constituting the Package existed. On the evidence, the Package was the set of payments that would be made in return for resignation, relevantly including the eligible termination payment. Those payments were outlined in Mr McCormack's 18 October 2013 email and its attached calculations, which are set out in full at [31] above.
40 Mr Symons was cross-examined about his awareness of the existence of the Policy. He adhered to his second affidavit in reply, in which he said that he was not aware of the existence of the Policy until it was brought to his attention by a Union organiser in 2014. He was cross-examined about a letter that was sent on his behalf by that Union organiser on 26 November 2013, which made explicit reference to the Policy.
41 Because the Union letter of 26 November 2013 referred to the Policy, and because Mr Symons had earlier in cross-examination agreed that he saw and approved of the contents of any letter sent on his behalf by the Union, it was put to him in cross-examination that it was false to say that he did not know about the Policy until 2014. He responded that he had had a conversation in 2014 with the person who wrote the letter, during which he remembered her mentioning the Policy. While there was no acceptance by Mr Symons that he did, in fact, know about the Policy before 2014, it was open to the primary judge to reject that evidence based on the Union letter. It would also have been open to the primary judge to infer, based on a combination of Mr Symons' evidence about his involvement with correspondence sent by the Union and the fact that such correspondence on 26 November 2013 referred to the Policy, that Mr Symons knew of the Policy by late November 2013, although I note that I would not have drawn such an inference on such slender and equivocal evidence. Even taken at its highest, however, that evidence did not afford any basis for inferring any knowledge of the Policy prior to the drafting of the Union letter, and certainly not prior to him contacting the Union because of a refusal to abide by the terms of the Package, let alone of the contents of the Policy, especially when there was no suggestion by Ms Kenney or Mr McCormack that it had been referred to at all during the 14 October 2013 meeting.
42 The primary judge was undeterred by the lack of evidence on this topic. First, his Honour had earlier himself posed questions in the form of cross-examination to Mr Symons in a manner laced with incredulity. His Honour suggested that Mr Symons' evidence of not knowing about the Policy (presumably as at 14 October 2013, although that is not clear) could not be correct. This was apparently a reference to the Union letter of 26 November 2013 in which the Policy is referred to. His Honour then made a leap of logic by suggesting, without any sound evidentiary foundation, that Mr Symons knew at the 14 October 2013 meeting that there was a document that contained conditions relating to the Package. No witness had suggested that there was a separate document constituting the Package beyond the email and its attachment sent on 18 October 2013, save perhaps, it might be inferred, for any formal documentation that might later have been drawn up by human resources staff working for the School or for the Sydney CEO to reflect the contents of the email with final calculations. No such documentation was in evidence, nor was shown to have ever come into existence. His Honour's questioning of Mr Symons in the form of cross-examination ended by apparently suggesting that he should have drawn the conclusion that such a document existed. Mr Symons must have been mystified at this line of questioning, given its absence of any factual or evidentiary foundation. To his credit, however, he held his ground in saying, on an objectively reasonable basis, that he knew of no such document.
43 When it came to his Honour's reasons on this topic, the following was said at [4] to [5]:
The applicant failed, in his affidavit, to make a candid identification of his communications with the Notre Dame University. The applicant's explanation for that lack of candour was unconvincing. The applicant also gave evidence in relation to an assertion about the existence of the Career Change Policy, that he did not become aware of it until 2014. That was entirely inconsistent with a letter written on his behalf in November 2013.
I do not accept the applicant's evidence that he was unaware of the Career Change Policy at the time of the email communications said to give rise to the alleged agreement, nor do I accept, the applicant's evidence in the assertion that he was not able to continue in his current position if he so chose. At the relevant time of the communications, his position was Administrative Coordinator. I accept the evidence given by Mr McCormack that, prior to the meeting on the 14 October 2013, the applicant had been informed he could continue in that role.
44 The primary judge, after reproducing the text of the 18 October 2013 email from Mr McCormack, said the following at [7] to [8]:
That email, in its opening line, referred to an attached calculation prepared by the CEO payroll. It also referred to a Career Change Package. From the communications that had taken place between the parties prior to that date, it was apparent, I find, and know by the applicant, that there was a written Career Change Package document identifying conditions in respect of the Career Change Package.
The reference to the Career Change Package in the email, in these circumstances, I find was a reference to the Career Change Policy identified in the affidavit of Cara Seymour. That Career Change Policy, in the affidavit of Cara Seymour, relevantly included a provision 3.5:
The Career Change Package will not be available to teachers:
…
who will remain in the teaching profession, albeit in a different sector or with a different employer.
45 The above passages indicate that the primary judge maintained his Honour's baseless assumption that the reference to the Package in the 18 October 2013 email was a reference to a separate document. Yet, for the reasons outlined above, there was no evidence of any such separate document existing at any time, let alone in the critical period between 18 and 25 October 2013. That error led his Honour to conclude, incorrectly, that such a document existed, that it apparently comprised or included the Policy, and that this was a document that was referred to in the 18 October 2013 email. None of Dr White's witnesses gave evidence to the effect that it had been communicated to Mr Symons that the Package was the Policy, or that it included or incorporated the Policy. The evidence went no further than suggesting that the Policy was the source of the reference to employment in the teaching profession disentitling an employee being offered the Package, and that it was the undisclosed basis for the comment made by Mr McCormack about this design feature of the Package.
46 The primary judge, having found that the reference to the Package in the 18 October 2013 email was a reference to the Policy, without the support of a shred of evidence for that conclusion, then turned to the job that Mr Symons had obtained with the University and said at [9]:
The applicant had been in communications with Notre Dame University since May of 2013. The applicant had attended an interview in September 2013. The applicant took up a position, which he asserted was an administrative position in the university, and therefore not within the scope of the reference to "in the teaching profession". It is patent that a university is an institution involved in the teaching profession. The position the applicant was taking up, in an administrative role, was still one in the teaching profession within clause 3.5 of the Career Change Policy that was incorporated in the email sent to the applicant.
It is not apparent how the primary judge was able to conclude that the third dot point in cl 3.5 of the Policy was incorporated in the 18 October 2013 email sent by Mr McCormack to Mr Symons. There was no evidence to support that conclusion.
47 The primary judge then turned back to the question of contract formation and said:
10. In any event, the email dated 18 October 2013 was not one on an objective assessment that manifested an intention to create legal relations. The reference in the email to "I will await your instructions" is entirely consistent with the author understanding that this was an invitation to treat, and not an offer capable of giving rise to a binding enforceable contract. The reference, also, to the attached calculation in the opening of the email made clear its incorporation in relation to the Career Change Policy. That document referred to the gross figures being a "QUOTE only", with quote in capitals and underlined.
11. The email also referred to the tax calculations being estimates. The reference to "Quote only" is entirely inconsistent with the email and attachment constituting an offer capable of acceptance. The response sent to Mr McCormack, on 25 October 2013, relevantly, was as follows:
Dear Merv
I've considered the offer and I'm prepared to accept it.
Regards
Alistair
12. I do not regard the response, on an objective assessment, as giving rise to a binding agreement between the applicant and the respondent. First because there was no offer capable objectively of giving rise to the creation of binding legal relations.
13. Secondly, to the extent that the applicant indicated that he was prepared to accept the offer he referred to, on an objective assessment that response is consistent with the applicant understanding he was being invited to treat in respect of a Career Change Package, reflected in a document with conditions. The communication sent on 25 October 2013 in the circumstances of this case was not objectively assessed as acceptance binding capable of giving rise to legal relations. I do not regard the email exchange identified above as giving rise to any binding agreement on an objective assessment in the circumstance of the parties, which included the capacity of the applicant to remain in his current position of employment at that time and both parties knowledge of the policy.
48 A number of observations can be made about the above passages:
(1) The reference at [10] to the final sentence in the 18 October 2013 email, viz, "I will await your instructions", was neither consistent nor inconsistent with any objective assessment of whether that email did or did not manifest an intention to enter into contractual relations, or whether it was reflective of an intention to treat. Rather, it was intractably neutral.
(2) The reference at [10] to the email stating that gross figures were a "QUOTE only" could be taken into account in the mix, but it is well established that in the context of the termination of employment relations in which accrued benefits may not be static due to variations in the calculation inputs, such non-final figures will not generally be of great weight, let alone determinative, on the question of contract formation: see Tooheys v Blinkhorn [2008] NSWSC 499. Yet that and the even more nebulous tax liability estimate were treated by the primary judge at [11] as being "entirely inconsistent" with the email and the attached calculations constituting an offer capable of acceptance. No such clear inconsistency is apparent.
(3) The balance of [11], [12] and [13] contained a finding that the response email of 25 October 2013 could not give rise to a binding agreement. The first reason given for that conclusion was a circular reference back to the 18 October 2013 email not being an offer capable of acceptance. The second reason given was that the use of the words "prepared to accept" in the 25 October 2013 email was consistent with Mr Symons understanding (subjectively, it seems) that he was being invited to treat. The repeated use of the words "consistent" and "inconsistent" are words of conclusion, and do not constitute or expose proper reasons or reasoning at all. In the context of the 14 October 2013 conversation about the Package offer and acceptance of that offer by email, the words "prepared to offer" should not be read in that limited way. Objectively, that is not the way that Mr McCormack responded, given that he emailed back some three hours later to say, "Hello Alistair- will now ask HR for their advice to action this matter. Will be in touch asp." It seems inherently unlikely that something that had not been agreed would be "actioned", or, indeed, likely that human resources staff would have needed to become involved if matters had not been past the mere invitation to treat stage.
49 The remaining operative paragraphs, [14] to [17], do not warrant reproduction. They quote and refer to Mr Symons' 8 November 2013 letter of resignation, which included a subjective statement that he had been offered and had accepted the Package, and that his resignation was contingent upon the successful resolution of the Package. The primary judge described the first aspect as being an endeavour to suggest that a binding agreement had already been entered into. The better and fairer way to view that part of the letter is that it reflected Mr Symons' subjective understanding of what had taken place, which was irrelevant for the purposes of the necessary inquiry into intention at the time, objectively assessed. The second aspect was described by his Honour as somehow making clear that Mr Symons was "well alive to there being a controversy in respect of the [Package]" and that he was "well aware" of the Policy with a condition as specified. Neither of those findings were supported by evidence and again, in any event, is subjective, rather than objective, evidence.
50 The most telling part of the primary judge's reasons was his Honour's failure to have regard to the most important evidence that went to contract formation apart from the 18 and 25 October 2013 emails themselves, being the conversation of 14 October 2013 that led to those emails being sent in the first place.
51 The primary judge found that even if there was an agreement, it was one that incorporated the Policy, again a finding that was made without reference to evidence, most likely because there was no direct evidence to this effect, nor any evidence by which that could properly be inferred. The primary judge's reasons at [9] provide an explanation as to why his Honour considered at [17] that such a condition applied, and that Mr Symons taking up employment with the University was contrary to that condition for reason of being a position in the teaching profession.