SOS Nursing and Home Care Service Pty Ltd v New South Wales Nurses' Association
[2012] FCA 398
At a glance
Source factsCourt
Federal Court of Australia
Decision date
2012-04-20
Before
Mr J, Tracey J
Catchwords
- INDUSTRIAL LAW - collective agreement - variation of agreement sought - no-disadvantage test
Source
Original judgment source is linked above.
Catchwords
Judgment (11 paragraphs)
REASONS FOR JUDGMENT 1 This appeal arises from a dispute between the appellant ("SOS") and one of its employees, Ms Helen Cornish, as to the rate at which her wages were calculated from 7 December 2009 to 1 July 2010. The amount involved is relatively small but I was told from the Bar table that the proceeding was brought as a test case which has the potential to affect the entitlements of a number of employees of SOS. 2 Ms Cornish had been employed by SOS as a registered nurse since 1993. She was a member of the respondent Association. 3 The dispute has its genesis in a poorly drafted employee collective agreement which was entered into in 2007 under Part 8 of the Workplace Relations Act 1996 (Cth) ("the WR Act"). The WR Act required that the agreement be submitted to the Workplace Authority with a view to that Authority determining whether or not it satisfied what was described as the "fairness test". If such an agreement were found by the Authority to have failed the fairness test the employer could be required to vary the agreement in a manner proposed by the Authority in order to satisfy the test. If the necessary amendments were not made the agreement ceased to have effect. 4 The agreement contained the following provisions: "3.1 The parties to the Agreement shall be SOS Nursing & Home Care Service Pty Ltd (ABN 34050096350) ("SOS" or the "employer" or the "company") and all casual employees ("Heath Care Workers") appointed as such who carry out nursing related care and incidental services in the State of New South Wales and Queensland, whose classifications are identified in Appendix A of the Agreement. This Agreement as varied from time to time, constitutes the whole Agreement between these Employees and the Employer. Unless specifically contained in this Agreement, no other explicit terms and conditions of any other contract of employment, Agreement, Determination, Award or transitional instrument and orders of any Industrial Relations Commission relating to the operations and/or employment in the industries and/or industrial pursuits governed by this Agreement prescribed in the Act including any Protected award conditions (as prescribed in Part 8 Division 7 of the Act) apart from a Confidentiality Deed, shall apply. The Deed shall not form part of this Agreement. This Agreement shall not apply to employees who are also directors of SOS Nursing & Home Care Service Pty Ltd. … 9. Legal Obligations The following provisions relate to the contract of employment and identify some essential requirements of employment and conditions of engagement. More specific obligations and legal requirements are contained in a common law Deed between the Employee and the Employer." … 11.1 The aggregated rates of pay in Appendix B to this Agreement incorporate all penalty rates, overtime and allowances, including, but not limited to the casual loading into a single aggregated wage. The method of calculating the total aggregated rates of pay was based on the working patterns of all employees leading up to the Agreement. These rates will be the wage level defined for superannuation purposes. Any Health Care Worker required to work on Christmas Day shall be paid double their hourly rate according to this Agreement. 11.2 Wage levels contained in Appendix B will be reviewed on an annual basis following any adjustments in the level of government funding and subscriptions provided to SOS." 5 Clause 22 provided that employees would not pursue any extra wage claims during the life of the agreement save those which were "consistent with and contemplated by" the agreement. Appendix B contained a table which prescribed hourly rates of pay on weekdays, Saturdays, Sundays and public holidays for employees in a range of classifications. 6 The agreement was submitted to the Workplace Authority in August 2007. SOS received no response from the Authority until February 2009. In the meantime it had conducted what it considered to be a review under Clause 11.2 in March 2008. Following the review SOS increased the hourly wage rates prescribed by Appendix B. 7 By letter dated 17 February 2009 the Workplace Authority advised SOS that the agreement had not passed the fairness test. The Authority said that it was "not satisfied that, on balance, your Agreement provides fair compensation for the removal or modification of protected conditions." It identified five protected conditions but failed to provide any detailed explanation as to why it was not satisfied that the compensation provided for in the agreement was inadequate. The Authority suggested three options which it said were available to SOS, any one of which would, in the Authority's opinion, render the agreement compliant. One of these options was an increase in wage rates. The Authority provided a draft of undertakings which included each of the three options. Suggested wage levels were contained in a table. SOS was advised that it should choose its preferred option and send the undertaking back to the Authority within 14 days. SOS was advised that the variation to the agreement would come into effect on the day the Authority received the undertaking. The letter went on to advise SOS that if the Authority did not receive the undertaking within the required time the agreement would cease to operate and that penalties of up to $33,000 could be imposed if SOS failed to pay any back pay owed to employees as a result of the agreement failing to satisfy the fairness test. SOS was also advised that it "must" provide a copy of the letter to each employee covered by the Agreement on the date it received the letter. 8 SOS considered that the Authority had acted on inaccurate and incomplete information and that it had wrongly concluded that the agreement did not satisfy the fairness test. This view was conveyed to the Authority in a series of telephone exchanges. 9 The result was a second letter to SOS from the Director of the Workplace Authority. The letter was dated 25 March 2009. The letter did not acknowledge that the Authority had made its earlier decision in February 2009 or that there had been communication between SOS and the Authority about the matter during the preceding month. Again the Authority declared itself "not satisfied" that the agreement satisfied the fairness test. It identified the same alleged deficiencies without any detailed explanation of how it had formed its judgment. It identified the same three options to remedy the problem. It provided a new draft undertaking. This undertaking contained a new wages table containing different classifications and different hourly rates. Unlike its predecessor it prescribed different rates for SOS employees who worked in New South Wales and those who worked in Queensland. No explanation for the Authority's changes to the table was provided. 10 This second letter also contained the salutary warnings about providing the undertaking within 14 days, the risk of penalties of up to $33,000 being imposed for failure to pay back pay and directed that a copy of the letter be given to each relevant employee on the day on which it was received. 11 The letter of 25 March 2009 was received by SOS on 30 March 2009. Shortly afterwards SOS made its own calculations and, as it had done in March 2008, increased those rates. 12 On 8 April 2009 the second appellant ("Ms Hyles") wrote to the Director of the Workplace Authority seeking an urgent review of the determination on various grounds. The letter read: "1. Our Agreement was lodged on line [sic] on 3rd August 2007 and we received no response for over 18 months. 2. We received a letter from the Authority dated 17th February 2009 which outlined rates of pay that were inconsistent with the level of worker (e.g level 4 rate was higher than level 3 and lower than level 2). When we queried this we were sent a further determination on 25th March 2009 with completely different rates some of which we believe are completely inaccurate as they do not reflect the current awards we have been using. 3. As we have only 14 days to comply we sent correspondence to the authority 10 days prior to the expiry date to request further information and an explanation of why these awards where [sic] applied but received no response. Amanda Smith from our office and our solicitor rang several times as we were very concerned about the time frame but the phone number we were given did not answer at all. 4. On 6th April, seven days after our written request was faxed we received an email from David Dixon at the Authority to say the phone was out of order and that he had been off sick and hadn't received the request. He asked that the letter be refaxed which was done immediately. 5. On 7th April our solicitor received another request from David Dixon to ask that the letter be sent yet again as he had misplaced it. Mr Dixon stated in his email that he would reply that day as we now had only 24 hours to respond. We received no response that day. 6. At 10 am today we received an email stating there would be no extension to the 14 days. This has left us with 7 hours to respond after waiting for 20 months. 7. The rates determined for Queensland were based on the Award for Accommodation and Care Services Employees for Aged Persons and we believe we should be under the State Nurses Award Domiciliary Nursing Services as we provide domiciliary nursing in the community not accommodation or residential care. 8. As per our Agreement our rates were increased on 31st March 2008 and have just been adjusted on 30th March 2009, I have attached copies of both rate increases. 9. The pay rates we have applied since March 2008 for Saturday, Sunday & Public holidays are well above the rates determined by the Authority. 10. I am aware of other Private Nursing Services providing identical services whose Collective agreements have been approved at rates below that applied to our agreement. In addition to the 24 hour care rates our staff are paid an extra $22.50 for meals or their meals are provided for them. We have amended clause 14 to read: Vii In the case of 24 hour care the employer shall provide the employee with three (3) meals per day or pay the employee an amount of $22.50 in lieu of meals. As an alternative, we would be prepare [sic] to apply the recommended rates for NSW employees from March 2009 but would urgently request a review of the Queensland rates for the reasons stated above. The extremely long delay in determining the validity of our agreement will obviously severely impact on our ability to meet these requirements and place this company under enormous financial difficulty." (Emphasis added). 13 It appears that further exchanges passed between SOS and the Authority following this letter. Those exchanges were not in evidence. 14 On 31 August 2009 the Authority wrote to Ms Hyles advising that: "On 28 August 2009 the Workplace Authority received an undertaking from you to vary the Agreement. This undertaking was lodged within 14 days of the Workplace Authority's previous letter and came into effect on the date that it was lodged." 15 The Authority further advised that, as varied, the agreement passed the fairness test. 16 Only the first page of this letter was in evidence. Neither the undertaking nor the Workplace Authority's "previous letter" was before the Court. 17 Although the terms of the undertaking were not in evidence its contents may be inferred from a revised copy of the agreement which SOS prepared shortly afterwards and distributed to employees. The revised agreement contained a series of amendments to parts of the agreement relating to vehicle allowance, staff development, staff and client case conference meetings and rest breaks. These amendments were said to have been required by the Workplace Authority. There was also a revision to the table appearing in Appendix B. The revised table was headed "increased pay rates required to pass the Fairness Test." Some, but not all, of the hourly rates were adjusted upwards. Each of the hourly rates was at a level below that provided for following the March 2009 adjustments. 18 On 17 September 2009 SOS wrote to employees covered by the agreement. A copy of the letter sent to Ms Cornish was in evidence. That letter (formal parts omitted) read: "We are pleased to inform you that the SOS Nursing and Home Care Employee Collective Agreement (ECA) which has been in place since 3rd August 2007 has finally passed the Australian Government Work Place Authority (WPA) Fairness Test. This test ensures the ECA maintains the minimum entitlements of the Australian Fair Pay and Conditions Standard. Please find attached the amended staff pay rates that we are obliged to enforce immediately in accordance with WPA legislation. As you can see from the attached pay rates SOS Nursing Home Care Service have been paying well above the amended rates for some time. In accordance with the ruling from the WPA, SOS must immediately back pay any underpayments since commencement of the ECA and this is being undertaken as a matter or urgency. Any back payments made will put a heavy financial burden on the Company and as a result may impact on it's [sic] ability to continue to operate. We would like to ask staff for feedback with regard to the possibility of maintaining our current pay rates (which are well above the WPA rates) in lieu of back pay instead of reducing the hourly rates to those set by the Authority and receiving the back pay. The first option may not be possible as we would need approval from the WPA for this, however the alternative will be a significant reduction in hourly rates until August 2010. We ask you to give this matter urgent consideration and respond as soon as possible to Amanda Smith via fax, mail or email to the above address by the 05/10/2009." 19 As this letter suggests, the effect of the Authority's determination was that, for certain periods during the life of the agreement, Ms Cornish had been underpaid and, for other periods, she had received payment at a rate higher than that to which she would have been entitled had the rates determined by the Authority to be fair been paid. It was for this reason that the trade off between past underpayments and current overpayments was proposed. 20 The variations in the pay rates during the life of the agreement and the comparative rates fixed on by the Authority in August 2009 were recorded in tabular form and incorporated in the Federal Magistrate's reasons: SOS Agreement Rates of Pay 3 August 2007 March 2008 Rates March 2009 Rates 7 December 2009 Rates SOS Agreement Fairness Test Rates of Pay Monday - Friday 26.20 28.60 30.35 28.60 27.30 Saturday 30.50 35.75 36.75 33.00 33.00 Sunday 36.30 42.90 42.89 39.50 39.50 Public Holiday 55.00 71.50 71.50 57.50 57.50