REASONING
16 In Mobil Oil, the plaintiff sought orders that the defendant produce three identified documents, each of which was said to be confidential. In Mackay Sugar, the dispute concerned discovered documents enumerated in a schedule. The documents were divided into five categories and the basis of the claim that the documents were commercially sensitive was the subject of detailed evidence. Spender J made orders for confidentiality regimes that distinguished between separate categories of documents and also made special orders in respect of particular documents identified by number.
17 The present case involves rather different issues. The applicants seek to have Mr Stokes added to a list of five officers already authorised, subject to the Undertaking, to inspect Optus' confidential documents. Although some of the confidential documents were admitted into evidence, I was only taken in detail to one in the course of argument. That document showed, however, if demonstration of the point was necessary, that some of the confidential documents are likely to have forensic significance for the case.
18 An officer of Optus gave evidence that the confidential documents fall into the following categories:
'(a) documents containing commercial terms upon which Optus acquired or acquires channels and/or programming;
(b) internal emails, correspondence and other documentation regarding or evidencing commercial management decisions in relation to pricing and pricing proposals, content costs and content proposals, commercial strategy and business plans;
(c) financial document and financial performance assessments; and
(d) documents showing Optus's current subscriber numbers,
including in draft form.'
The documents are said to be commercially sensitive:
'because they contain information which, if disclosed in the proceedings, may be used by Optus' competitors, its future competitors or parties with whom Optus has or may have contractual relationships:
(a) to achieve more favourable terms for the acquisition or supply of channels from Optus than they may otherwise be able to achieve;
(b) to offer commercial terms more favourable than those offered by Optus;
(c) in the context of future commercial negotiations with Optus or other industry participants, to procure more favourable outcomes for themselves to the disadvantage of Optus; and
(e) insofar as the documents exhibit internal business plans, financial information and commercial strategies of Optus, to achieve an unfair advantage over Optus within future negotiations.'
19 While this evidence explains the basis on which confidentiality has been claimed, the explanation is somewhat general in character. Optus did not identify any of the 600 or so confidential documents that might present particular difficulties for it should Mr Stokes be granted access to them, bearing in mind that the Authorised Recipients are entitled to inspect the documents in any event.
20 Mr Jackman SC, who appeared with Mr Moore for the applicants, identified a number of factors that, in his submission, justified making the orders sought by the applicants. Some of these I think can be put to one side as of little significance. Others, in my view, are of considerable weight.
21 The most important consideration is that the applicants' legal representatives and the other Authorised Recipients must exercise great care in their discussions with Mr Stokes not to contravene the Undertaking. I accept that because Optus has claimed confidentiality over a large volume of documents, the Authorised Recipients are inhibited in what they can discuss with Mr Stokes. I appreciate that Mr Stokes himself did not give evidence and that there was no evidence of specific difficulties that have occurred to date, although the applicants' solicitor said in evidence that the Authorised Recipients, and Mr Gammell in particular, had expressed to him their concerns in general terms. Nonetheless, I think it clear enough that the Authorised Recipients will not be able to discuss the issues in the litigation fully and openly with Mr Stokes because of a legitimate concern that they should not breach the Undertaking.
22 Similarly, there are obvious difficulties confronting the applicants' legal representatives when they communicate with Mr Stokes about the proceedings. As the applicants' solicitor said in his affidavit, in practice it will be necessary to create two separate sets of correspondence - one for the Authorised Recipients and a 'sanitised' version for Mr Stokes that not only eliminates references to any confidential documents but does not incorporate any of the information contained in them. It is true that the legal representatives must prepare 'sanitised' reports for Board members who are not Authorised Recipients and presumably also for Mr Leckie, the Chief Executive Officer of Seven, who is also not an Authorised Recipient. But, in my view, Mr Stokes, as the principal decision-maker of Seven for the purposes of the litigation, is in a special position.
23 Optus did not suggest that there was anything inappropriate in Mr Stokes having ultimate responsibility for decisions in relation to the litigation. The result is that the most significant decision-maker within the applicants' camp is unable to be shown or told about documents or information, some of which may be critical to decisions that must be made about the conduct of the litigation (including any settlement negotiations that may take place). There is therefore a risk of serious forensic disadvantage for the applicants if Mr Stokes is deprived of access to the confidential information.
24 A second important consideration is that Optus has already agreed that the Authorised Representatives, including the five officers identified earlier, may have access to Optus' confidential documents. If there are difficulties in disclosing information to Mr Stokes, many of these same difficulties already exist. I appreciate that, as Mr Bannon SC, who appeared with Mr Leeming for Optus, repeatedly emphasised, Mr Stokes is the ultimate decision-maker for the applicants. But it would seem likely, for example, that Mr McWilliam, as the Commercial Director and an Executive Director of Seven, will be involved in the sorts of negotiations to which Optus refers. If Mr Stokes is unable to put the confidential information out of his mind (as Optus suggested), why would Mr McWilliam be in any better position? And if Mr McWilliam is able to negotiate consistently with his obligations pursuant to the Undertaking, why would Mr Stokes not be able to do so?
25 I have no reason to doubt that if Mr Stokes executes the Undertaking, he will take his obligations seriously. A practical consequence may be that Mr Stokes (and the Authorised Representatives) will be effectively precluded from participating in any negotiations with third parties where knowledge of Optus' confidential information would be an advantage to the applicants. This is a commercial risk that Mr Stokes must accept if he executes the required undertaking.
26 Mr Jackman also relied on the fact that all respondents, other than Optus, are content to allow Mr Stokes to inspect their confidential documents. However, I do not regard this as a matter of any significant weight, since I do not know the nature of the confidentiality claims made by the other respondents. Nor do I know what considerations have motivated them to take the stance they have.
27 For its part, Optus relied on Mr Stokes' role as the ultimate decision-maker for the applicants. Mr Bannon argued that Mr Stokes' position was different from that of the Authorised Recipients, since he is effectively the 'mind' of the applicants.
28 Mr Bannon identified two particular difficulties from Optus' point of view. The first is said to be that if Mr Stokes were to participate in negotiations with any of Optus' competitors, he would be unable to keep the confidential information out of his mind, no matter how conscientiously he tried. Secondly, if Mr Stokes was to negotiate with Optus itself, he would be in much the same situation. Indeed, so Mr Bannon argued, it would be unfair to put Mr Stokes in the invidious position of risking contravention of any undertaking he signs.
29 It is true that Mr Stokes' role in the applicants is different from that of any of the Authorised Recipients. But the fact remains that it is open to them, subject to the terms of the Undertaking, to participate in negotiations with Optus or with Optus' competitors. Moreover, in the absence of evidence that the applicants have engaged or are about to engage in negotiations of this kind, the detriment to Optus of adding Mr Stokes to the list of Authorised Recipients must be regarded as somewhat speculative, or at least uncertain.
30 I should add that this does not appear to be the sort of trade rival case (if indeed the applicants and Optus can be described as trade rivals) where it is almost inevitable that everyday commercial decisions of one party will be affected by confidential information gained in the course of litigation. Mr Bannon did not suggest that, apart from the applicants' negotiations with Optus or its competitors, they would be at risk of inadvertently misusing the confidential information.
31 Mr Bannon pointed out that the existing regime seems to have operated thus far without the applicants having complained that they have been impeded in the conduct of the litigants. That is true, but circumstances have changed, since it is only now that the full extent of discovery, and of the claims to confidentiality, have become apparent.
32 Mr Bannon also pointed out that Optus was an unwilling party to the litigation and that, according to the pleadings, it was in some respects as much a victim of misuse of market power as the applicants were. I think it appropriate to take account of the fact that discovery constitutes a very serious invasion of the privacy and confidentiality of a litigant's affairs (see [11] above). However, I do not think it materially assists Optus on the present application that it has been brought into the proceedings against its will. That is virtually always the position of a defendant or respondent in proceedings like the present case.
33 On balance, I think that the matter relied on by the applicants, particularly the prejudice in the conduct of the litigation that would otherwise flow, justify Mr Stokes to be added to the list of Authorised Recipients, subject of course to his executing the Undertaking. While I do not think that the matters relied on by Optus outweigh the considerations favouring making the orders sought by the applicants, I think that Optus should have an opportunity, if it wishes, to identify particular confidential documents that it says should not be inspected or the contents of which should not be disclosed to Mr Stokes. I do not mean by this that Optus should now be free to identify large numbers of confidential documents and invite the Court to rule on each one. Rather, I have in mind that it is possible that there are a small number of particularly commercially sensitive documents that, according to Optus, might create specific, identifiable prejudice to it if disclosed to Mr Stokes.
34 I therefore propose to make the orders sought by the applicants, but to stay the orders for permitting Mr Stokes to inspect any confidential documents discovered by Optus, or permitting any person signing the Confidentiality Undertaking in Schedule 1 to Annexure A to these orders to disclose the documents or any information contained in them, to Mr Stokes, for 21 days. If within that time, Optus files a further motion seeking orders that Mr Stokes not have access to specified documents, the stay will be extended in relation to those documents until further order.
I certify that the preceding thirty-four (34) numbered paragraphs are a true copy of the Reasons for Judgment herein of the Honourable Justice Sackville.