The application for leave to amend
23 The applicant sought pre-action discovery in the Supreme Court before commencing the proceeding. It obtained access to an Ashscan coal analyser, hardware, software and drawings.
24 It commenced the proceeding in this Court on 4 July 2008. At that time it had experts' reports from the applicant. Those reports were reports of Dr Sowerby. Various interlocutory orders were made at directions hearings held in the proceeding. They related to the filing of pleadings, discovery, non-expert affidavits and the respondents' expert evidence.
25 The applicant did not comply with an order about filing non-expert affidavits and this led the respondents to issue a notice of motion seeking the dismissal of the proceeding under O 35A r 3(1) of the Federal Court Rules. The respondents' notice of motion is dated 24 June 2009.
26 The proceeding came before me on 26 June 2009 and, on that day, I made the following orders, relevantly:
"1. The Notice of Motion filed on behalf of the First and Fifth Respondents and dated 24 June 2009 be adjourned for mention to 13 August 2009 at 9.15 am.
…
3. The Applicants have leave to file a Further Amended Statement of Claim and any Further Amended Statement of Claim is to be filed and served by 24 July 2009."
27 On 26 June 2009, the following exchange took place between the Court and counsel for the applicant (Ms Charlesworth) and then counsel for the respondents (Mr Harris QC):
"HIS HONOUR: Yes, why do you need to amend your statement of claim?
MS CHARLESWORTH: There are two reasons for that. First, there are some nuts and bolts amendments going to the discontinuance against the second and third respondents. There has been a request for better particulars that the applicants insist remains properly addressed, but the claim can be better phrased. So there are some typographical and phrasing issues in the claim that can be improved. There are, however, some substantive amendments that the applicants propose to make. And I've foreshadowed that such amendments might be made to my learned friend, and I understand that his consent to these orders is subject to the objections they might then make to deficiencies or any other consequences of those substantive amendments. So general leave is sought in paragraph 3.
…
MR HARRIS: Your Honour, our attitude is essentially a pragmatic one, and that is that it was likely that a time would be sought to address the notice of motion that was before you today. The time that is sought to actually comply with the order, which is ultimately what we want, is a timeline in July. So we're talking three weeks. So our attitude, as I said, is essentially a pragmatic one. We would like to keep the notice of motion alive in the event that there is non-compliance from here to the ordered dates, but it's on that basis that we are prepared to agree to it being stood over.
On the question of general leave, which is order 3, our attitude is essentially this, the parties have still been exchanging correspondence as recently as 15 June on particulars, that is, the particulars of the statement of claim, and there has been a response made at that time by the applicants which we are still considering. What we would have in mind is providing a response to the applicants' solicitors as to whether or not we think the current statement of claim still needs additional particularity within the next short time, and that can be taken up or not taken up as the applicant sees fit in the proposed amended pleading. I am always a little nervous about general leave to amend to the applicant at this stage of the proceedings, but, at the end of the day, the important thing is to get the issues crystallised.
So I have the qualification that if the landscape dramatically changes from what we are presently looking at, I might be heard to complain when we're back before your Honour next, because it may have consequences on the other orders that are already in place. But subject to that
HIS HONOUR: Well, it's almost as indefinite a qualification as the leave given is indefinite, Mr Harris. I mean, if I give leave to bring in a further amended statement of claim, I will note what Ms Charlesworth has said and I can then, if you like, give effect to that by giving you, if it goes further than what's contemplated, additional time and so on, but I don't think I can then say afterwards, "Cut down the form of the leave." It either needs to be done now or not at all.
MR HARRIS: And I'm not expecting that that could be so, your Honour
HIS HONOUR: Yes.
MR HARRIS: but it may have those downstream consequences, in terms of the other timetable.
HIS HONOUR: Yes.
MR HARRIS: We would rather have the applicant nail its colours to the mast
HIS HONOUR: Yes.
MR HARRIS: if the case is to go forward."
28 The applicant did not file and serve a Further and Amended Statement of Claim by 24 July 2009. Instead, it filed a notice of motion dated that day and an affidavit to which the proposed Further Amended Statement of Claim was an annexure. As I understand it, the applicant did not wish to file the document until the issue of proper parties had been regularised by Court order. The applicant filed two non-expert affidavits on 24 July 2009. The first is from a Mr Kenneth Graham Smith sworn on 23 July 2009. He is the applicant's Chief Scientist. His affidavit is a long one but part of it deals with the retrofit kit. He saw a retrofit kit in a Coalscan coal analyser in a coal mine in Utah in the United States of America in May 2008. He gives evidence of the retrofit kit being a product of RTI and of it being sold in the United States and in Australia. He then states the following:
"By virtue of my experience as Scantech's Chief Scientist, I am aware that for the Retro-fit kit to function as a replacement electronics unit for the 3500 and 2500 Coalscan analysers it will necessarily have to be completely compatible with all of Scantech's operating protocols that were applied in those analysers and implement the same methodologies that are employed, particularly those for Dead time correction, Compton scatter correction and standardisation that are referred to in paragraphs 41.2, 41.3 and 41.4 above. The implementation of these methodologies requires knowledge of Scantech's confidential information and is an inescapable consequence of the dual source/single detector configuration of the Scantech instrument. The Retro-fit kit must necessarily also use the same protocols as the original Scantech instrument for interfacing with the coal plant's computer."
29 The respondents claim that this is expert evidence. That is not an issue I propose to try and resolve on this application.
30 It appears that the respondents made discovery in April 2009 and that there was nothing in the discovery relating to the retrofit kit. Mr Smith's affidavit was delayed because he needed an opportunity to review the discovered documents. He was overseas on duties related to his employment from 24 April 2009 to about mid-July 2009.
31 The second affidavit is from a Mr David John Lindiberg who is the applicant's Managing Director.
32 The applicant's primary argument is that it simply needed an extension of time to file the Further Amended Statement of Claim. In the alternative, if the question of leave is to be considered afresh, the applicant submits that leave should be granted. The amendments are arguable and they are closely related or linked to the existing allegations. Any prejudice to the respondents can be cured by an order for costs.
33 The respondents submit that the amendments go well beyond what they contemplated by the leave granted on 26 June 2009 and that leave should be revoked. They point to the fact that they did not contemplate further expert evidence in chief from the applicant. The respondents correctly point to the fact that the applicant now seeks to put forward further expert evidence in chief. The respondents submit, that if the amendments are allowed, the timetable will be put back and that that will lead to considerable delay and additional expense. The respondents submit that that should not be permitted where there is no adequate explanation as to why the allegations concerning the retrofit kit were not raised shortly after Mr Smith saw such a kit in May 2008. The applicant should not be permitted to amend the statement of claim at this stage without an adequate explanation as to why the allegations were not raised earlier.
34 I have decided that the amendments should be allowed irrespective of the leave granted on 26 June 2009. In the circumstances, I do not need to consider the scope of that leave or whether it should be revoked.
35 O 13 r 2(1) and (2) of the Federal Court Rules are as follows:
"(1) Subject to the following provisions of this rule, the Court may, at any stage of any proceeding, order that any document in the proceeding be amended, or that any party have leave to amend any document in the proceeding, in either case in such manner as the Court thinks fit.
(2) All necessary amendments shall be made for the purpose of determining the real questions raised by or otherwise depending on the proceeding, or of correcting any defect or error in any proceeding, or of avoiding multiplicity of proceedings."
36 Order 13 r 2(1) uses the word may, whereas O 13 r 2(2) uses the word shall, although r 2(2) also refers to necessary amendments. The applicant's submissions proceeded on the basis that there was a general discretion to allow or disallow the proposed amendments. That suggests reliance on O 13 r 2(1). There were no detailed submissions from counsel about the differences between O 13 r 2(1) and O 13 r 2(2).
37 Counsel for the applicant made passing reference to the need to avoid a multiplicity of proceedings. He submitted that, subject to Anshun principles (Port of Melbourne Authority v Anshun Pty Ltd (1981) 147 CLR 589 ("Anshun")), the proposed amendments should be allowed to avoid a multiplicity of proceedings. There are difficulties with that submission and they were not addressed in submissions by either the applicant or the respondents. It seems to me that it would be a surprising construction of O 13 r 2(2) to give it the effect that a party has a right to amend at any stage unless it can be said that Anshun principles preclude a further proceeding. Even if this is the correct construction of the sub-rule, there seem to me some possible difficulties in applying the Anshun principles on an application to amend. In AON Risk Services Australia Limited v Australian National University [2009] HCA 27; (2009) 83 ALJR 951 ("AON"), the High Court addressed a rule (r 501 Court Procedure Rules 2006 (ACT)) in similar terms to O 13 r 2(2) and some of these difficulties (at [32]-[34] per French CJ; at [86]-[88] per Gummow, Hayne, Crennan, Kiefel and Bell JJ).
38 In the absence of detailed submissions about the operation of O 13 r 2(2) and the way in which the matter was argued, I will consider the application for leave to amend under O 13 r 2(1). The High Court considered the scope of a similar rule (r 502) in AON. The Court Procedure Rules 2006 (ACT) also included r 21 which was in the following terms:
"(1) The purpose of this chapter, and the other provisions of these rules in their application to civil proceedings, is to facilitate the just resolution of the real issues in civil proceedings with minimum delay and expense.
(2) Accordingly, these rules are to be applied by the courts in civil proceedings with the objective of achieving -
(a) the just resolution of the real issues in the proceedings; and
(b) the timely disposal of the proceedings, and all other proceedings in the court, at a cost affordable by the respective parties.
(3) The parties to a civil proceeding must help the court to achieve the objectives.
(4) The court may impose appropriate sanctions if a party does not comply with these rules or an order of the court."
39 In his reasons for judgment, French CJ said that the efficient use of public resources was a relevant consideration in the exercise of the discretion in r 502 and its equivalents ([24], [27]). Justices Gummow, Hayne, Crennan, Kiefel and Bell dealt with r 502 and r 21 together, but their Honours' reasons (at [92]) suggest that they considered that the objectives specified in r 21 and the principles of case management were, in any event, an accepted aspect of the system of civil justice administered by courts in Australia. Their Honours said (at [102]-[103]):
"The objectives stated in r 21 do not require that every application for amendment should be refused because it involves the waste of some costs and some degree of delay, as it inevitably will. Factors such as the nature and importance of the amendment to the party applying cannot be overlooked. Whilst r 21 assumes some ill effects will flow from the fact of a delay, that will not prevent the parties dealing with its particular effects in their case in more detail. It is the extent of the delay and the costs associated with it, together with the prejudice which might reasonably be assumed to follow and that which is shown, which are to be weighed against the grant of permission to a party to alter its case. Much may depend upon the point the litigation has reached relative to a trial when the application to amend is made. There may be cases where it may properly be concluded that a party has had sufficient opportunity to plead their case and that it is too late for a further amendment, having regard to the other party and other litigants awaiting trial dates. Rule 21 makes it plain that the extent and the effect of delay and costs are to be regarded as important considerations in the exercise of the court's discretion. Invariably the exercise of that discretion will require an explanation to be given where there is delay in applying for amendment.
The fact that an explanation had been offered for the delay in raising the defence was regarded as a relevant consideration in J L Holdings. Generally speaking, where a discretion is sought to be exercised in favour of one party, and to the disadvantage of another, an explanation will be called for. The importance attached by r 21 to the factor of delay will require that, in most cases where it is present, a party should explain it. Not only will they need to show that their application is brought in good faith, but they will also need to bring the circumstances giving rise to the amendment to the court's attention, so that they may be weighed against the effects of any delay and the objectives of the Rules. There can be no doubt that an explanation was required in this case." (Citation omitted.)