The parties and relevant events prior to the dispute about the share portfolio
23 The following account is taken from the unchallenged findings of the primary judge and the documents relied upon on the applications before the primary judge.
24 Deep Investments is a family company in which three siblings, Barry, Rhonda and Robert hold interests. CBC Partners Pty Ltd acted as accountant for Deep Investments between around 2011 and 2013. Mr Casey and Mr Clarke were accountants at CBC Partners and were considered by Barry, Rhonda and Robert to have day to day conduct of the affairs of Deep Investments. Mr Casey and Mr Clarke introduced them to Mr Robinson who was then working for Wilson HTM.
25 In June or July 2011, Deep Investments entered into a portfolio management agreement with Wilson HTM. The agreement provided for the payment of a large termination fee if the agreement was terminated within 12 months. After that, Mr Robinson as an employee of Wilson HTM provided services to Deep Investments.
26 In October 2011, Mr Robinson prepared a variation letter which provided that Wilson HTM would not be liable for the termination fee if Mr Robinson was not the manager of the portfolio at the time of termination. The circumstances concerning the variation letter and how it came to be prepared assume some significance and are considered in more detail below.
27 Mr Robinson resigned from Wilson HTM in February 2012 and commenced acting as a financial advisor for Raven Capital Pty Ltd and QWL Pty Ltd, companies with which Mr Robinson was associated (Raven Companies). At about the same time, Deep Investments terminated its agreement with Wilson HTM and appointed the Raven Companies to manage the portfolio.
28 On 22 March 2012, Wilson HTM sent a letter by email to Mr Clarke of CBC Partners demanding payment by Deep Investments of a termination fee of just under $720,000. It requested that the letter be provided by Mr Clarke to his client. Ten minutes later Mr Clarke forwarded the email attaching the letter to Mr Robinson. In the covering email to Mr Robinson, Mr Clarke said:
Game on!
WE need to conduct Rhonda [Deep] ASAP so she does not panic.
Step 2 we need letter from law firm to stick it up Wilsons.
Speak soon.
29 About an hour later Mr Clarke emailed Mr Casey with a copy to Mr Robinson saying:
I have forwarded this on to Simon [Robinson] and called him briefly to discuss.
I understand that Simon will contact Rhonda and confirm that Ravens will organise and fund response to this letter regarding a termination fee payable to Wilsons.
30 On 26 March 2012, Mr Robinson sent an email to Mr Emanuel. It said:
I refer to our telephone conversation on Friday in relation to the DEEPS.
Please find attached letters that they received from Wilson HTM relating to a demand to pay a termination fee. You will note that Wilson HTM have requested payment within 7 days. We are presently compiling documentation for you to the extent that we have it in our possession. I will scan separately a copy of a notice of variation to the agreement signed by the Deeps.
My contact details are …
31 So, on the materials before the primary judge on the summary judgment application brought by Mr Emanuel, the evidence was to the effect that it was Mr Robinson who engaged Mr Emanuel and established his retainer. There was no evidence as to what was in fact communicated to Ms Deep concerning those arrangements to instruct Mr Emanuel.
32 The case pleaded by Deep Investments concerning the retainer is that each of Mr Clarke, Mr Casey and CBC Partners 'undertook and assumed responsibility to Deep Investments … to instruct [Mr] Emanuel in respect of the matters the subject of the Wilson Dispute Legal Services Retainer' (para 9(b) and (f)). The plea is said to be based upon inferences to be drawn from documents. There is a separate plea that Mr Emanuel was retained by Deep Investments to act as legal advisor from time to time for Deep Investments and to act in relation to the claims made against it by Wilson HTM in relation to an alleged termination fee payable by Deep Investments as a result of Deep Investments moving the management of its share portfolio to Raven Capital (described as the Wilson Dispute Legal services Retainer) (para 15).
33 On 29 March 2012, Mr Emanuel wrote to Wilson HTM stating that he acted for Deep Investments. The letter requested copies of relevant documents relied upon to support the claim to the termination fee.
34 It appears that there was a broader dispute as between Mr Robinson and Wilson HTM concerning the circumstances of his departure and Mr Robinson had engaged another lawyer, Mr Watson, to act for him in that dispute.
35 Communications ensued between Mr Clarke and Mr Emanuel about what to do concerning the claim made by Wilson HTM to the termination fee. Some of the communications also involved Mr Robinson and his lawyer Mr Watson. They began with an email from Mr Emanuel to Mr Clarke dated 4 April 2012 in which, amongst other things, he said:
I attach for your information a copy of a letter I sent by email to Wilson HTM on 29 March …
I also have spoken to Mark Watson who is acting for Simon Robertson in relation to the potential claim Wilson HTM are making on him. We will be able to work together in that regard
I think you and I should meet soon. The question is whether we should bring the various members of the Deep family to a meeting at your office at this stage. As we discussed before you went away, I have not been in contact with them at all so far.
36 Mr Clarke responded:
I am pretty flexible with meeting this week and next.
At this stage I don't think we involve the Deeps at the meetings initially. My only question would be if we involve Simon [being an evident reference to Mr Robertson].
37 A key part of the communications for the purposes of the present appeal is a claim by Deep Investments that on 5 April 2012 Mr Emanuel received a copy of a letter from Wilson HTM to the Australian Securities and Investments Commission. It enclosed a form FS80 in relation to a potential breach of the financial securities licence held by Wilson HTM. The form was provided pursuant to an obligation to report potential breaches. The following statements (the truth of which have not been tested in any court proceedings) formed part of an appendix to the form:
• that Mr Robinson entered the Licensee's premises at approximately 2.30am on the morning of his resignation and stayed for approximately an hour. During that time, the desk top of his computer was heavily modified;
• by comparison with restored emails and documents to the Licensee's server from back-up tapes, that Mr Robinson deleted many documents from his computer, including a copy of the Purported Variation, which does not appear to have been created or stored on the Licensee's central server;
• that, to the best of the Licensee's knowledge (and in circumstances where Mr Robinson has declined to be interviewed or to provide an explanation):
o Mr Robinson prepared the Purported Variation in breach of his contract of employment which expressly provided that he had no authority to contract on behalf of the Licensee;
o Mr Robinson prepared the Purported Variation in breach of internal policies and guidelines concerning the execution of documents by authorised attorneys only;
o the effect of the Purported Variation is to permit the Clients to transfer the management of their portfolios to Mr Robinson at his new employer without having to pay a termination fee.
38 Later in the appendix, there was the following further statement:
The Licensee does not believe that the breach indicates that its compliance arrangements are inadequate. The actions of Mr Robinson, which include creating the Purported Variation on his computer desktop to avoid monitoring and accessing the Licensee's premises in the early hours of the morning on a weekend to attempt to delete any trace of the Purported Variation, suggest the conduct of a rogue employee who has gone to considerable lengths to conceal inappropriate and deceitful conduct from the Licensee. In those circumstances, the Licensee does not believe that its supervision or compliance arrangements could have reasonably uncovered the conduct.
39 Deep Investments also claims that about two weeks after receiving the form FS80, Mr Emanuel received a letter from Wilson HTM requesting an explanation of how and when the variation agreement came to be signed by Deep Investments. It also claims that Mr Robinson became aware of the form FS80 and the letter from Wilson HTM within a week or two thereafter.
40 As to these communications, the unchallenged finding of the primary judge on the interlocutory applications was that they first came to the attention of Mr Kumnick, a solicitor acting for Deep Investments in the Supreme Court proceedings, on 29 January 2016 and there was no evidence that they came to the attention of officers of Deep Investments or anyone on their behalf before that date.
41 It is the non-disclosure of both the letter by Wilson HTM to ASIC and the form FS80 (and its contents) that is advanced both as the foundation for the claims now brought in this Court and the justification for not bringing forth such claims in the Supreme Court proceedings. Therefore, the facts concerning the alleged non-disclosure have relevance upon the present application, but will also be in issue if the matter in this Court was to proceed to trial.
42 On 27 April 2012, Mr Clarke sent an email to Mr Emanuel copied to Mr Robinson. It said that he had not been able to get in touch for a month. He asked whether Mr Emanuel could meet with Mr Robinson.
43 The same day, Mr Emanuel sent an email to Mr Clarke in which he said, amongst other things:
Last week I heard from … the head of Legal Risk and Compliance at Wilson HTM.
Firstly, she advised me that the letter she sent me by email on 5 April, being a copy of a letter to ASIC, was sent to me mistakenly. She asked me to confirm that that letter has not been circulated. I confirmed with her that it was not circulated.
She has also attached the letter that was meant to be sent to me on 5 April, which letter responds to my letter dated 29 March 2012. I attach a copy …
…
You will see in her letter dated 5 April that she has asked me to obtain instructions in relation to the preparation and execution of the Variation. I don't think we will be giving her any particulars of that. That is something we need to speak about.
…
What I suggest is that you and I and probably Kevin Casey should get together towards the end of next week to look at all the documents and decide how we want to proceed.
44 On 2 April 2012, Mr Clarke forwarded the email from Mr Emanuel to Mr Robinson.
45 The next day Mr Robinson sent an email to Mr Emanuel (copied to Mr Clarke and Mr Casey) in which he said 'In an effort to cut through this I have taken the liberty of drafting a response on behalf of the Deeps. The draft letter is aggressive but we have an opportunity to shut this matter down & I think we should aggressively take it'.
46 The email set out a draft letter to Wilson HTM in which a demand was made for an amount of $49,000 held by Wilson HTM to be paid into an account for Deep Investments and for a deed of release to be signed 'stating that Wilson HTM has no further rights against our clients'. The draft letter then said: 'In the event that we do not receive the following by 5pm on Friday 1 June then we intend to report Wilson HTM to ASIC for amongst other things misappropriating clients funds as well as misrepresentation'. It also suggested that a complaint be made about Wilson HTM imposing a period of 'gardening leave' on Mr Robinson preventing his from acting for the Deeps and consideration was being given to pursing losses sustained as a result.
47 On 2 May 2012, Mr Robinson sent an email to his lawyer Mr Watson in which he expressed disappointment in the approach that Mr Emanuel was taking. The email chain included the email from Mr Emanuel to Mr Clarke of 27 April 2012 (set out above) and the email forwarding it on to Mr Robinson. The 2 May email began by referring to matters in the email from Mr Emanuel to Mr Clarke. As to the distribution of the letter from Wilson HTM to ASIC enclosing the form FS80, Mr Robinson said:
He [meaning Mr Emanuel] did distribute the letter [to ASIC] … That letter is clearly defamatory. My view is he should respond in writing … & state that the letter was sent to Deeps Accountants and he cannot confirm whether it has been on forwarded. To be clear I have a copy of the ASIC letter, so it has been distributed - why would we let Wilsons off the hook for this "cock up".
[The email then deal with a claim by Wilson HTM to a management fee and the banking of a cheque payable to Deep Investments]
…
I would appreciate a quick view on these issues as I am going to talk to DEEP ACCOUNTANTS tomorrow with a view to giving instructions to Kevin Emanuel. It just strikes me that Wilsons have made too may mistakes and this is the chance to close the entire matter down.
ONE VERY IMPORTANT POINT regarding my position - you will note in the attached letter that Wilsons are conducting an internal investigation into the DEED of VARIATION and its approval process. Remember that I drafted the original ANNEXURE A (which was never approved) - I also drafted the AMMENDMENT LETTER (sic) (I made the compliance officer … read that letter on numerous times - albeit it post its execution…there is no way Wilsons can ever state that they were not aware of the existence of the letter or its terms.
I think Kevin Emanuel needs to really blast Wilsons particularly on the banking of the cheque issue.
48 On 26 June 2012, Mr Emanuel sent an email to Mr Casey responding to a request for an update. In the email he said that after a conference with Paul [Clarke] and Simon [Robinson] he had drafted a letter to Wilson HTM which he had now sent.
49 On 4 July 2012, Mr Robinson sent an email to Mr Emanuel (with a copy to Mr Casey of CBC Partners) in which he said:
I have a meeting with the Deeps at 3pm this afternoon and would like to bring them up to date with the latest from Wilson HTM.
Can you please provide Kevin Casey with an email as to whether you have had a response to your letter from Wilson HTM and if not when we are expecting it. I would appreciate the response pre 3pm this afternoon thanks.
50 On 5 July 2012, Ms Rhonda Deep sent an email to Mr Robinson saying that they wanted to vote to reduce the margin loans to zero over all portfolios 'as timely as possible without making any losses'.
51 Mr Robinson responded with a long email expressing his disappointment. It included the following:
I have always acted in your best interests and this has included without limitation:-
• Ensuring that when you left Wilson HTM that you would come with me as a client
• Paying for legal advice on behalf of Deep Investments to ensure that you were protected from Wilson HTM when I left (including the payment of a termination fee); and
• Advancing your interests in terms of ensuring that you were not charged management fees for my first month at Raven Capital
52 As the primary judge observed, the statement about payment by Mr Robinson to Wilson HTM of a termination fee did not reflect the position because there continued to be dealings about the termination fee until 17 August 2018 when Mr Emanuel reported to Mr Robinson that it seemed likely that Wilson HTM would not pursue any action against the Deeps: at [38]-[39]. Further, as appears below, when the Supreme Court proceedings were commenced, Wilson HTM raised issues about liability for the termination fee in those proceedings.
53 The long email from Mr Robinson did not refer to the form FS80 or the inquiries from Wilson HTM as to the circumstances in which the variation agreement came to be prepared.
54 On 9 July 2012, Mr Robinson sent an email to Mr Casey and Mr Clarke attaching a list of 'key messages' that he proposed to 'give the Deeps' at a meeting that was scheduled for the following day. The email referred to them in most pejorative terms. It had four messages relating to the management of the portfolio. Then under the heading 'Wilson HTM' the following message was recorded: 'Wilson HTM legal process managed and paid for by Raven Capital (potentially was a $1.5 million problem)'. The terms in which the message was expressed provides support for claims that the officers of Deep Investments had not been involved in communications with their lawyer Mr Emanuel, CBC Partners or Mr Robinson concerning the communications that had occurred about that dispute. Rather, it was being managed by Mr Robinson who had his own interest in the dispute and had engaged his own lawyer Mr Watson. There is no suggestion that any message was to be communicated by CBC Partners at the meeting about the matters that had been raised concerning the conduct of Mr Robinson.
55 On 10 July 2012, Wilson HTM sent an email to Mr Emanuel which included the following:
Finally, I note that your letter does not address in a satisfactory manner my inquiry concerning your client's knowledge of or involvement in which the Variation came to be signed. Please be advised that in the circumstances Wilson HTM fully reserves its rights against your clients in this regard.
56 On 16 July 2012, Mr Emanuel sent a without prejudice proposal to Wilson HTM to settle any claims by Deep Investments and other related parties pursuant to the agreements by which Wilson HTM had been engaged to manage the share portfolio. There is an issue as to whether Mr Emanuel had proper instructions to send the proposal.
57 By 18 July 2012, Mr Casey was proposing a letter be sent to Wilson HTM threatening to refer the conduct of Wilson HTM to ASIC. On 19 July 2012, Mr Casey sent an email to Mr Emanuel passing on thoughts from Mr Robinson in a form that had evidently been provided by Mr Robinson for that purpose. It included:
The key point is we don't want Wilsons to have any of Deeps money and we also want to be able to report to Deep that we have acted in the best interests of Deep to get the money back from Wilsons.
If you could pass these points onto Kevin Emanuel that would be appreciated.
58 On 17 August 2018, Mr Emanuel sent an email to Mr Robinson in which he said, amongst other things, that it seemed likely that Wilson HTM 'will not pursue any action against the Deeps'. He then said:
Kevin Casey and I, therefore, agreed that it would be best to simply wait and see if there is any further contact from Wilson HTM. I assume you agree.
Given that position, it is an appropriate time for me to render our memorandum of fees for work done to date. I note that at the commencement of the matter you indicated that you would arrange payment of fees. To whom do you want me to address the memorandum of fees?
59 Mr Robinson responded asking the fees to be addressed to Raven Capital. The fees rendered by Mr Emanuel for considering the communications and discussing matters with CBC Partners and Mr Robinson were sent by Mr Emanuel in a note of fees to Raven Capital and payment of the account was arranged by Mr Robinson.
60 It is common ground that Mr Emanuel did not communicate the matters in the Wilson HTM letter to ASIC or the form FS80 to Deep Investments.
61 Thereafter, it appears that by November 2012, Deep Investments had taken advice from K2 Law about termination of its agreement with Raven Capital.