34 Lopes LJ following Bowen LJ in In re Boycott, held that once there were special circumstances the judge has a discretion as to whether they were sufficient to authorise taxation.
35 Norman is unlikely to have been the first case in which a solicitor had delivered a rather high bill that called for moderation. The Court did not look at other cases in which high bills had been delivered. The Court asked whether the circumstances were so special as to justify taxation. The amount of the bill appeared to be the principal special circumstance.
36 In Jess v Scott & Others (1986) 12 FCR 187 the Full Federal Court (Lockhart, Sheppard and Burchett JJ) considered the matters necessary to establish the existence of "special reasons" justifying the grant of leave to appeal pursuant to Federal Court Rules O.52 r 15(2). Because of a misunderstanding on the part of the applicant's solicitor as to the date of delivery of judgment, the notice of appeal was filed and served on the day after the last day limited for the filing of a notice of appeal under the rules.
37 The Full Court held that the cases establish that leave to appeal out of time is to be determined by the Court's view of the demands of justice in accordance with a broad judicial discretion and not simply upon the application of any verbal formula. The Full Court reviewed many older and more modern authorities noting that there had been a shift of judicial opinion. The Full Court referred to modern English authorities where the legislation or rules used the phrase "special circumstances". In Mehta [1975] 1 WLR 1087 the English Court of Appeal (Lord Denning MR, Browne and Geoffrey Lane LJJ) per Lord Denning said at 1091:
"One of the special circumstances here was the fact that the omission [to lodge an appeal] was the mistake of Miss Mehta's solicitors."
38 That Court rejected a submission that the mistake of her solicitors could not amount to special circumstances. Lawyers are not supposed to make a mistake or mistakes as to time limits. They may amount to a special circumstance.
39 Lord Denning added:
"I should have thought that the appellate authority [An Immigration Appellate Tribunal] might well adopt the practice which we adopt in the Court of Appeal here. We are often asked to extend the time of giving notice of appeal. We never let a party suffer because his solicitors make a mistake and are a day or two late in giving notice of appeal. We always treat it as a ground for extending the time: see Gatti v Shoosmith [1939] Ch 841".
40 The Full Federal Court referred to the modern practice in the Supreme Court of Victoria but the rule dealing with extensions of time uses the test of "good reason" and that may pose some different considerations.
41 The Full Federal Court then referred to a number of New South Wales decisions. In the joint judgment of Reynolds, Hutley and Bowen JJA in Outboard Marine Australia [1974] 1 NSWLR 27 at 30 it was stated:
"… the Rules of Court, particularly those relating to time, should never be allowed to be an instrument of tyranny. They do, however, have purposes, one of which is that the parties may know where they stand …"
42 The other NSW decisions dealt with extensions of time in different contexts. The principles applied followed the remarks of Walsh J in Martin v Nominal Defendant (1954) 74 WN (NSW) 121 and Witten v Lombard Australia Ltd (1968) 88 WN (Pt 1) (NSW) 405 at 411-412 that the Court's discretion should not be trammelled by set rules but should be exercised wherever sufficient cause is shown upon an examination of the circumstances of the particular case.
43 At 195-196 the Full Court concluded:
"What is needed to justify an extension of time is indicated in r 15(2) by the words 'for special reasons'. It is that there be shown a special reason why the appeal should be permitted to proceed, though filed after the expiry of twenty-one days. In that context, the expression 'special reasons' is intended to distinguish the case from the usual course according to which the time is twenty-one days. But it may be so distinguished (not necessarily will, for the rule gives a discretion) wherever the Court sees a ground which does justify departure from the general rule in the particular case. Such a ground is a special reason because it takes the case out of the ordinary. We do not think the use of the expression 'for special reasons' implies something narrower than this.
The proposition cannot be accepted that r 15(2) was intended to constrict the broad measure of justice for the individual case which the Court could award upon the principle of Gatti v Shoosmith . No return was contemplated to the old law by which the discretion of the Court to waive the rules was itself fettered by further rules. We agree with the dictum of Davies J cited earlier in these reasons, and we think the construction of the rule we have adopted is in line with the decisions in Ex parte Meht a, the Palata Investments case and Avery's case.
It should not be overlooked that r 15(2) enables leave to be given 'at any time'; the 'special reasons' relevant to such a power cannot but describe an elastic test, suitable for application across a range of situations, from an oversight of a day to a neglect persisted in during a prolonged period. It would require something very persuasive indeed to justify a grant of leave after, for example, a year, equally, it may be said, something much less significant might justify leave where a party is a few days late. 'Special reasons' must be understood in a sense capable of accommodating both types of situation. It is an expression describing a flexible discretionary power, but one requiring a case to be made upon grounds sufficient to justify a departure, in the particular circumstances, from the ordinary rule prescribing a period within which an appeal must be filed and served.
As Walsh J emphasised, a discretion to relax the requirements of general rules should not itself become entangled in a web of rules spun out of the Court's discretionary decisions. The tendency in some of the decisions we have discussed to regard a particular factor considered previously, in the light of other circumstances, as requiring the same effect to be given to it in the different situation before a court on a later occasion is a temptation which a court should resist. Decisions are not authorities upon the facts but upon principles, the facts must be regarded as unique to the particular case."
44 There is not a lot of difference between the phrase "special reasons" and "special circumstances".
45 There is nothing unusual about fixing a time limit for appeals. This enables people to know where they stand and regulate their affairs. Nor is there anything unusual in stipulating that "special circumstances" must be established. That phrase is used in numerous statutory provisions in relation to extensions of time. See, for example, the Corporations Act 2001 and the examples in the cases cited, Perpetual Nominees Ltd v DY2 Pty Limited [2005] NSWSC 1072 at [6]. I have earlier referred to Norman, Mehta and Jess v Scott.
46 It appears from Norman that it is the combination of circumstances that may be special rather than the circumstances taken individually. That is important in the present case where there is slight delay and a combination of the solicitors acting promptly to obtain advice and not being able to do so within the time limited for appeal and the solicitor requiring advice before he is prepared to provide legal services - see s 327(8) and s 345 of the Legal Profession Act. A further consideration arises, namely holding that a worker is not entitled to a finding of special circumstances where his solicitor holds a reasonably arguable opinion that he needs further medical advice before he can discharge his obligations under s 345 of the Legal Profession Act. I do not need to consider the case where the solicitor is plainly mistaken that he needs extra medical advice before lodging an application for leave to appeal. That may involve more complex considerations.
47 The appellate Courts have emphasised that in deciding whether an extension of time should be granted and special circumstances exist or some other criterion be met attention should focus on the facts of the particular case. Jess v Scott at 196 warned against reasoning from particular facts in a previous case without paying sufficient regard to the different situation before the decision maker on a later occasion. There is valuable guidance in Jess v Scott at 195 where it is pointed out how the concept of "special reasons" should be approached. I would apply this approach to "special circumstances" in s 327(5). The Full Court pointed out that the expression "special reasons" is intended to distinguish the case from the usual course according to which the time is twenty-one days. But it may be so distinguished wherever the Court sees a ground which does justify departure from the general rule in the particular case. Such a ground is a special reason because it takes the case out of the ordinary. The Courts have held and urged Tribunals to hold that a solicitor's mistake takes the case out of the ordinary. See Mehta and Jess v Scott. Here there are circumstances which take the case out of the ordinary and the combination is striking. A statutory duty is imposed on the solicitor. It is not a question in applying the test of special circumstances, of saying that because in other earlier cases certain events have occurred the circumstances in the later case are not special. In my opinion the delegate has approached the question of special circumstances incorrectly.
48 I respectfully disagree with Malpass AsJ that the circumstances in Aguiar could not be regarded as "special" in the required sense. There the circumstances were that Mr Aguiar's solicitors sought advice of a doctor, a medicolegal specialist qualified by the plaintiff, on 11 March 2005, that is promptly after receipt of the certificate of an approved medical specialist on 9 March 2005. A response was required from him no later than 28 March 2005. Despite numerous requests a report from him was not obtained until 20 April 2005. The obtaining of the report had been delayed by reason of the doctor being away from work and undergoing surgery on his heel. An appeal was lodged on 20 April 2005. It was accompanied by a statement of grounds of appeal and a copy of the doctor's report. An extension of time was sought. Mr Aguiar's solicitor was aware of the 28 days appeal time limit. The solicitors took the view that without the report they were unable to fully advise their client and so advised the Registrar. They also held the view that the course they had taken was the appropriate one for a prudent solicitor. Malpass AsJ commented that the plaintiff's solicitors had knowingly allowed the appeal period to expire and that this would seem to have happened, inter alia, because there had been a failure to first ensure that any medical opinion required by Mr Aguiar's solicitors was obtained within the 28 day period and the course was taken to await the report rather than bring the appeal within the prescribed period. No attention seems to have been directed to the question whether it would have been practicable to obtain a report from another suitably qualified and experienced doctor in a short time in the requisite field. While the solicitor may have made a mistake which is doubtful, it does not appear to be one that could fairly be attributed to the client.
49 The blamelessness of a plaintiff or applicant for the delay and the mistake of a solicitor (including his dilatoriness) are capable of constituting special circumstances. When the "mistake" of the solicitor in not meeting the time limit for the appeal application is because he takes the view that he cannot provide legal services because of s 327(8) of the Act without additional medical advice which cannot be obtained within the time limit that is also capable of constituting a special circumstance and one justifying an extension of time. This is especially so when the solicitor takes prompt steps to obtain such advice, particularly from the treating doctor, there is reason for the delay (overseas commitments) and the envisaged delay is relatively short. The solicitor cannot be expected when the period of delay is relatively short to embark upon the expense of engaging other medical advice of the requisite quality at short notice with all that involves. The power to grant or refuse an extension of time should not be exercised in an arbitrary fashion nor be encumbered by a series of further rules. Great care must be taken in using other cases. It will rarely be correct to single out one or more common factors in the later case and note that they existed in the earlier case. Solicitors would be wary of committing a breach of s 327(8) of the Act and s 345 of the Legal Profession Act 2004. Under s 347(1) of that Act the provision of legal services by a law practice without reasonable prospects of success is capable of being unsatisfactory professional conduct or professional misconduct. Section 327(8) was introduced by the Workers' Compensation Legislation Amendment (Miscellaneous Provisions) Act 2005, No 113 assented to 7 December 2005 and in operation since 2006.
50 I have not felt able to subscribe to the views expressed by Malpass AsJ in Aguiar.
51 The delegate has stated in paragraph 9 of his determination that he does not accept that the unavailability of Mr Robertson's treating doctor and the unwillingness of his solicitor to certify and lodge an appeal are something beyond the normal course of events so as to be extraordinary or special. That reveals an incorrect approach and possibly a misapplication of the judgment of Malpass AsJ in Aguiar. It is not the case that special circumstances do not exist because in the normal course of events treating doctors are unavailable or sometimes unavailable to attend to a matter as promptly as desired or required or because solicitors may decline to provide legal services by preparing and lodging an appeal application and associated submissions or because solicitors may decline to certify under s 327(8) of the Act (or s 345 of the Legal Profession Act) pending the supply of further evidence. I doubt if it is relevant to consider whether others have suffered from similar difficulties. What has to be looked at are the particular circumstances of Mr Robertson. This may involve looking at the reasons for the doctor's unavailability, the period of delay, the course of dealing between the doctor and the applicant (and probably, his solicitors), the availability of other suitably qualified and experienced medical practitioners in the field at short notice within the 28 day period, any extra expense involved in a shift and the prudence of making a late change. As earlier mentioned, the delegate would need to consider not only the solicitor's refusal to provide legal services to certify but possibly the underlying reasons bearing in mind the terms of ss 345 and 347(1) of the Legal Profession Act. Further, the blamelessness of the worker and his reliance on his solicitor would also require consideration.
52 The delegate appears to have paid too much attention to Aguiar and not enough attention to the particular circumstances of Mr Robertson's case. In so doing the delegate has misdirected himself. The delegate erred in applying one aspect of Aguiar, namely the failure to obtain the needed medical opinion within 28 days, such failure being due to the unavailability of the medical practitioner and the applicant's solicitor's awaiting the report rather than lodging the appeal application within 28 days. The delegate noted that in Aguiar the circumstances were held not to be special.