Events of 20 and 21 June 2012
85The first matter to address are the events of 20 and 21 June 2012. The context was as follows. The trial had been fixed to commence on 20 June 2012 for three days. At the commencement of the hearing, and before any oral evidence was led, each party tendered their respective medical reports and expert engineering reports. The respondent sought to tender the Cooke report which had been served on 6 June 2012. Counsel for the appellant objected to its tender on the ground that it was late and had not been served in accordance with r 31.28 of the UCPR. The terms of that rule relevantly provided:
"31.28 Disclosure of experts' reports and hospital reports
(cf SCR Part 36, rule 13A; DCR Part 28, rule 8; LCR Part 23, rule 3)
(1) Each party must serve experts' reports and hospital reports on each other active party:
(a) in accordance with any order of the court, or
(b) if no such order is in force, in accordance with any relevant practice note, or
(c) if no such order or practice note is in force, not later than 28 days before the date of the hearing at which the report is to be used.
(2) An application to the court for an order under subrule (1) (other than an order solely for abridgment or extension of time) may be made without serving notice of motion.
(3) Except by leave of the court, or by consent of the parties:
(a) an expert's report or hospital report is not admissible unless it has been served in accordance with this rule, and
(b) without limiting paragraph (a), an expert's report or hospital report, when tendered under section 63, 64 or 69 of the Evidence Act 1995, is not admissible unless it has been served in accordance with this rule, and
(c) the oral expert evidence in chief of any expert is not admissible unless an expert's report or hospital report served in accordance with this rule contains the substance of the matters sought to be adduced in evidence.
(4) Leave is not to be given as referred to in subrule (3) unless the court is satisfied:
(a) that there are exceptional circumstances that warrant the granting of leave, or ...".
86At a status conference on 22 February 2012, the respondent was ordered to file and serve any expert's reports on or before 16 April 2012: see par 5 of Consent Orders. The Cooke report was served on the appellant's solicitors on 6 June 2012 and so did not comply with the requirement of r 31.28(1)(a). Nor indeed did it comply with the 28-day requirement of r 31.28(1)(c).
87In these circumstances the Cooke report was not admissible, except by leave of the Court or by consent of the parties: r 31.28(3). Since the appellant did not consent, the leave of the Court was required. Such leave was not to be given unless the Court was satisfied that "exceptional circumstances" existed that warranted the grant of leave: r 31.28(4).
88When objection was taken to the tender of the Cooke report on the ground of late service, the primary judge asked counsel for the appellant whether there was a timetable for the service of expert reports and was the respondent in breach of it. Counsel for the appellant initially replied that there was a timetable, then referred to a "subsequent sort of timetable made", and when pressed by the primary judge answered that the respondent was not in breach. The correct answer should have been "Yes", having regard to the orders made by the Court on 22 February 2012. Nevertheless, counsel for the appellant maintained his objection on the basis that the Cooke report was introducing a new field of expertise, an architect as distinct from an engineer, and r 31.28 applied so that the report was inadmissible unless the Court granted leave and leave could only be granted if there were exceptional circumstances justifying its admissibility.
89Despite having been referred to the relevant rule by counsel for the appellant, her Honour ignored it. It does not appear from the transcript that her Honour even read the rule to which she was referred. Her Honour's approach was that the rule could be bypassed by adjourning the hearing for 28 days. Her Honour indicated that the appellant would be entitled to an adjournment for the purpose of considering the late report from Dr Cooke, but would not be entitled to serve any report from an architectural expert without leave, and that this would amount to a reopening by the appellant of her case in chief, with the result that if the respondent sought an adjournment to deal with that report it would be at the appellant's expense.
90The following exchange recorded in the transcript (Black 23-24) reflects her Honour's attitude:
"HER HONOUR: Right, you and I are going to have different views on the subject. I'm going with the old-fashioned rules.
AUSTIN: Certainly. All right. Now the next step, your Honour, is rule 31.28.
HER HONOUR: And the point of that is?
AUSTIN: That the defendant needs to demonstrate to you that there are exceptional circumstances to rely upon [Dr Cooke].
HER HONOUR: Why do they have to do that?
AUSTIN: Well, r 31.28 provides that expert must be served in accordance with an order of the Court or in the absence of an order of court, in accordance with the relevant practice note.
HER HONOUR: Thank you.
AUSTIN: Or, in the absence of either, 28 days before a hearing.
HER HONOUR: We can do it by the rules if you like and it'll be really simple. The defendant needs an adjournment to fix its 28 days. You don't get the right to respond to it and you can't rely on anything without leave. We'll do it by the book.
AUSTIN: That's fine.
HER HONOUR: All that will achieve is we'll stand it over to match our 28 days absolutely on rule, and you will not be allowed to respond to it.
AUSTIN: I am just concerned about costs, that's the only issue I'm concerned with.
HER HONOUR: Well, you are going a good way to turn costs into the reason why you are locked out from defending your own case. That seems to me to be a very unwise approach.
AUSTIN: All right, your Honour, I just-
HER HONOUR: Why don't we move past costs to deal with the-
AUSTIN: I have. Would your Honour reserve costs then?
HER HONOUR: No.
AUSTIN: Because I think affidavit evidence needs to be put on.
HER HONOUR: No, because if you want to seek an adjournment because they've served the report too late, you can do that. We'll adjourn 28 days will pass, we'll resume. They'll pay for the costs incurred. You, however, will not be allowed to serve any evidence without leave.
AUSTIN: Right.
HER HONOUR: You won't get it when they've paid costs.
AUSTIN: Your Honour can't go about it that way, with respect. Your Honour has to give the plaintiff an opportunity-
HER HONOUR: No, I don't.
AUSTIN: To meet the defendant's case.
HER HONOUR: No, no, actually I don't.
AUSTIN: It's a situation-
HER HONOUR: You challenged how to run your case. What you want to do is-"
91A little later the transcript (Black 25) records:
"HER HONOUR: Please. Please, if you want to do it by the rules they'll have to pay for time wasted, that's true. If you want to do it by the rules, they'll pay for time wasted and you won't get to meet it. Which do you want? Costs or meet it? It's really as simple as that. This should not be a debate about costs. This should be a debate about what do you need to do?
AUSTIN: Excuse me, your Honour, I've seek [sic] instructions. Your Honour, we'll take the costs option, and if your Honour would give detailed reasons about those costs I'd be happy to-
HER HONOUR: The application is what? Make it clear, please.
AUSTIN: The application is to adjourn the case so that the plaintiff can obtain evidence from, firstly, Mr Burn dealing with Dr Cooke's report and secondly, most probably obtain expert evidence from an architect dealing with Dr Cooke's report.
HER HONOUR: Is there anything further you want to say about it?
AUSTIN: No, no.
HER HONOUR: I don't need to hear from you all. We'll do this."
92Her Honour then gave a short ex tempore judgment in which she indicated that at the conclusion of the lay evidence she would adjourn the matter on the appellant's application for a period of 15 days and then the hearing would resume. Her Honour reserved the question of costs pending the tender of Mr Burn's response to the Cooke report. Her Honour indicated that, if admissible, it would be in reply and it may be that the respondent should bear the costs of the adjournment. As to the appellant adducing further expert evidence from an architect (in reply to the Cooke report), her Honour noted that the respondent might, possibly at the appellant's cost, seek an adjournment in order to respond to that report, but again she reserved the question of costs.
93The outcome on 21 June 2012 was that her Honour admitted the Cooke report without granting leave to do so, and in the absence of exceptional circumstances being established by the respondent as required by the rule, to which her Honour's attention had been drawn by counsel for the appellant. (As to the meaning of "exceptional circumstances" see the consideration of these words by Campbell JA in Yacoub v Pilkington (Australia) Ltd [2007] NSWCA 290 at [66] (Tobias JA and Handley AJA agreeing) in relation to the predecessor provision in the UCPR.)
94The primary judge treated the requirements of the rule as, in effect, irrelevant and something that could be bypassed by an adjournment rather than by requiring the respondent to demonstrate that there were exceptional circumstances justifying the admissibility of the Cooke report. This was clearly an error. This error was compounded by her Honour's view that any architectural report in reply sought to be tendered by the appellant would be reopening its case in chief, as to which the appellant would require not only leave but also, if a further adjournment was sought by the respondent to deal with it, that it would be at the appellant's expense. Yet the source of this problem was the late service of the Cooke report, otherwise than in accordance with r 31.28.
95To a large extent the events of the first day of the trial were overtaken by those on the following day (21 June 2012) when counsel for the appellant sought to amend the statement of claim by the addition of one particular of negligence. The circumstances leading to this amendment were that counsel for the appellant had informed her Honour that it was difficult to amend the particulars as he had not at that point obtained any expert architectural evidence in response to the Cooke report. When pressed by her Honour as to whether an amendment was to be sought, counsel for the appellant sought an adjournment to take instructions, and subsequently he informed her Honour that the additional particular (which asserted failure to provide access by provision of a ramp and a handrail) was being added as a consequence of discussion with a proposed lay witness. The consequence of the amendment was that the respondent sought an adjournment of the hearing. Her Honour granted an adjournment and ordered the appellant to pay the respondent's costs thrown away by reason of the amendment and the adjournment "forthwith". The intended meaning of "forthwith" is not clear, but the transcript (Black 101-102) records the following explanation given by her Honour:
"... so, when I say payable forthwith, I actually mean forthwith in the English sense of that word rather than the legal sense of that word: ie, I mean that they will be paid before the 29th, in fact there won't be an argument about it, because I do not intend to hear. We have started an assessment process where at the end of three years we will continue the argument about a disbursement, because an assessment report is a disbursement you don't get to argue with.
So, if there is a disbursement payable, that is what you might call a forthwith and for real, being paid no later than the Friday before we resume, which I think is 26 October because if we don't, no doubt we'll all be hearing about the word indemnity or abuse ... I made a whole series of rather irrelevant orders yesterday and I vacate the lot of them, because they're all pointless ...".
96The result at the end of the second day of the hearing was that the proceedings were adjourned to 29 October 2012. The terms of the costs orders made by her Honour, apparently in Chambers, were as follows:
"13. The plaintiff forthwith to pay the defendant's costs incurred and thrown away by reason of the amendment and adjournment - costs assessable forthwith.
14. The plaintiff to day [sic] the defendant's costs (especially the defendant's experts costs) thrown away before resumption of the hearing by Friday 26 October 2012.
15. If such costs not paid as per above orders, reserve the defendant's rights to seek indemnity costs and reagitate question of abuse of process."
97As to order 13, it is difficult to understand how an order for payment of costs "forthwith" could be made consistently with an order for costs to be assessable "forthwith".
98As to order 14, this seems to have been predicated upon the unwarranted assumption that any costs assessment would be completed prior to 26 October 2012, and that disbursements, such as the defendant's expert's costs could not be challenged in a costs assessment. It also seems to involve an unwarranted assumption that the costs of the Cooke report had been wasted by reason of the adjournment. How that might be so is entirely unclear in circumstances where the basis for the adjournment was to enable the respondent to reply to any architectural evidence obtained by the appellant in response to the Cooke report. Nonetheless, these costs orders were not ultimately challenged on appeal.
99Notwithstanding the error by her Honour in admitting the Cooke report on the first day of the trial, her misconception concerning the need for the appellant to reopen its case in chief to lead evidence in response to the Cooke report, and her failure to take into account the late service of the Cooke report when ordering costs of the amendment and the adjournment on 21 June 2012, in my view, none of these matters, whether taken individually or cumulatively, establish actual bias by the primary judge. They reflect error and a degree of wrong-headedness in her Honour's approach to procedural matters and the exercise of her Honour's costs discretion. They do not demonstrate that the primary judge had embarked on the case with a closed mind, not open to persuasion in respect of the substantive issues for determination.