"for the Board to determine an outcome of an appeal to it… all three members must be present"
and that:
"the absence of Mr Aarons before any decision was made inevitably leads to the conclusion that there was no such decision".
40 Of course this case is not of direct application to the present. The Promotions Appeal Board was set up under different legislation to the TAB and Mr Aarons' participation in the proceedings concluded at an earlier stage than the participation of Ferrarelli. Nevertheless the decision is of considerable assistance.
41 I regard it as an essential matter for the TAB to have properly performed its functions in accordance with the TAB Act that the three tribunal members exchanged their views: not only as to the ultimate outcome; not only as to the reasons for the outcome; but also as to the contents of the written decision which was handed down. In this case Mr Ferrarelli was not present in either a physical or a constructive sense when the decision was made. He was with the other two members on 11 October 2005, but an initial exchange of views, even with reasons being given for those views, does not amount to the decision of the TAB being made. If it were then it would not be permissible for a member to change his or her mind (something which happens often enough when the discipline of writing a decision forces closer analysis to be made) which is clearly not the case.
42 It is inaccurate to describe what occurred on 11 October 2005 as the members of the TAB reaching a decision, because any views expressed by a TAB member at such a meeting would necessarily be preliminary views which may well change once a draft judgment is prepared, and sent to the other members for their comments. It is not beyond the realms of possibility that, in preparing the draft judgment, the Vice-Chairperson of the TAB himself might have come to a different view. It would not be the first time that the process of a preparing a written judgment has led a judicial officer, or quasi-judicial officer, to come to the conclusion that his or her initially expressed view is incorrect.
43 To categorise what happened on 11 October 2005 as the Board reaching a decision is to suggest that no member of the Board could change his or her mind, but as I have already noted that is clearly not the case. The decision of the TAB was made without Mr Ferrarelli participating as a member of the TAB in an important aspect of that decision, namely by his comments, if any, on the draft decision prepared by Mr Thompson being communicated to Ms Ambler.
44 It is no answer to say that since s 9 TAB Act provides that the decision of the majority of the members shall be the decision of the Board, it does it matter that Mr Ferrarelli (as far as Ms Ambler is concerned) played no part in the formulation of the written decisions.
45 Mr Ferrarelli's functions as a member of the TAB did not cease upon him expressing his view, with reasons, as to the ultimate outcome. He still had a function to play in the preparation of the decision and that included him communicating, even perhaps indirectly, with the other members of the TAB, including of course Ms Ambler.
46 It is not fanciful to suggest that had his views on that draft decision been communicated to Ms Ambler she may have decided that her initial view was incorrect. As the Plaintiff demonstrated when dealing with other complaints made by the Plaintiff concerning the way the TAB went about its function there was fertile ground for pointing out deficiencies in the decision.
47 A member of a tribunal who, upon an initial exchange of views, finds himself or herself in a minority is entitled, and probably even obliged, to point out such things as errors of logic, errors or law, a failure to take into account relevant material, and other errors in a draft decision which may result in his or her view ultimately prevailing. That is not affected by the circumstance that in TAB proceedings, unlike appellate courts, no dissenting judgment is delivered. Indeed the consideration that I have been referring to is of heightened application where, as in TAB decisions, the dissentient does not publish a dissenting judgment.
48 The corollary of what I have just written is that those who find themselves, on an initial exchange of views, to be in the majority are obliged to expose themselves to the views of the minority, something which Ms Ambler did not do, apparently treating Mr Ferrarelli's views as irrelevant once it became clear that he had been outvoted.
49 The role of a tribunal member who is, at least initially, in the minority is not limited to pointing out errors with a view to having his or her decision prevail. A decision unaffected by errors of the kind the Plaintiff relies on, and which are referred to elsewhere in this judgment, is a desirable end in itself and it is often the dissenting member who is best placed to point out such errors, leading not to the majority changing their ultimate views, but to the majority expressing those views in an error free form.
50 Thus far I have been discussing the issue on which there was most focus during the hearing of this matter, the non-participation of Mr Ferrarelli after the meeting of 11 October 2005, but there is one other matter to which reference should also be made. It is apparent from Ms Ambler's affidavit that whilst Ms Ambler saw the draft decision and made some comments on it, she did not see the final decision, as handed down by the Vice-Chairman, before it was delivered on 11 November 2005. The second Defendant might suggest that this is immaterial but there is no evidence as to the extent of any amendments to the draft decision and there was no opportunity given to Ms Ambler to agree to, or otherwise comment on, the amendments made by Mr Thompson. It is essential for a valid decision of the TAB, that that decision be the decision of the majority of the members. But the decision actually handed down by Mr Thompson, shown to neither Mr Ambler or Mr Ferrarelli, was the decision of only one out of three. It is no answer to say that two out of the three members had the same view as to the ultimate result, namely that the Plaintiff's appeal should be dismissed, because it was a necessary part of the tribunal's function that it give reasons for dismissing the Plaintiff's appeal. Those reasons were as delivered on 11 November 2005, but they were not reasons which had been agreed by either Mr Ferrarelli or Ms Ambler. This represents a further defect in the way the decision of 11 November 2005 was reached.
51 The second Defendant suggested that an available inference on the evidence, namely Ms Ambler's affidavit, is that Mr Ferrarelli was able to speak to Ms Ambler but may have chosen not to. Counsel for the second Defendant submitted:
"but it ought not to be thought that there was a bar on that occurring (Ms Ambler and Mr Farrerelli commenting) and it may be that Mr Ferrarelli chose not to".
52 Given that that is an inference that the second Defendant says is open on the evidence, it is important that I consider whether that itself raises a problem with the manner in which the tribunal ultimately reached its decision. Let me assume what the second Defendant asks me to infer. Let me assume that Mr Ferrarelli chose not to have any involvement after 11 October. It is not up to him to say, as counsel for the second Defendant suggested he might have, "obviously I am in the minority and I know that the Board operates on a majority view and I have other work to do and I will not ring you".
53 If in fact Mr Ferrarelli did take that view then he has done what Mr Aarons did in Hamblin v Duffy (No2), supra. The process of the tribunal reaching its decision extended from the date of the meeting of 11 October 2005 to the date the decision was delivered on 11 November 2005, which included the further meeting between two of the members of the tribunal on 7 November 2005. It was not open to Mr Ferrarelli to decide, on 11 October 2005, that he would have nothing more to do with the tribunal's deliberations and decision. If that is what he did, and that is an inference which was suggested to me was open by the second Defendant, then as was made clear in Hamblin v Duffy (No2) supra the TAB decision was a nullity.
54 In GJ Coles & Co Ltd v Retail Trade Industrial Tribunal (1986) 7 NSWLR 503 at 511, Kirby P and Hope JA said:
"Where Parliament has created a body constituted in a particular way, that body can only function in that way."
In this case the TAB did not function in the manner required by the Act creating it, and the decision cannot stand.
55 The second defendant suggested that, if I found in favour of the Plaintiff on this point I should, in effect, overlook the defect in the way the TAB reached its decision, because if I remitted the matter back for further hearing then all that need happen is that the three members meet and have further discussions, but this would not result in a change in the outcome of the hearing, that is, the Plaintiff would still lose his appeal.
56 This submission illustrates why the TAB should be differently constituted when the matter is remitted. The submission that the members of the tribunal, having reached their own views, would be unlikely to change their minds is a submission reflecting an apprehension of bias. In any case the tribunal will have to be reconstituted for another reason involving an apprehension of bias to which I will now turn.