The background in detail
3The following chronology of events is either agreed or is apparent from documents in an agreed tender bundle. On 20 July 2004 Moolarben lodged Exploration Licence Application 2398 (ELA 2398) over an area of approximately 111 square kilometres in the Upper Hunter area of New South Wales. The Minister granted a licence (EL 6288) that was expressed to operate for 5 years and was the subject of specified conditions and provisions. One condition required the completion of work programs and further studies that had been identified in an earlier Expression of Interest document. The cost of these works and studies had been estimated to be approximately 1 million dollars per year for the first three years.
4On 21 April 2009 Moolarben lodged Mining Lease Application 331 (MLA 331), in relation to part of the land the subject of EL 6288. The area involved was approximately 37 square kilometres. Moolarben gave notice to Ulan of MLA 331 on 21 April 2009. Ulan objected to the grant of the lease under clause 22 of Schedule 1 of the Act, by letter dated 26 May 2009. Moolarben was provided with a copy of that letter. Ulan's objection was based on a claim that land it owned within the 37 square kilometre area was agricultural land.
5Mr John Furner, a Senior Projects Engineer with Moolarben, wrote to the Director-General of the Department of Primary Industries on 23 June 2009. The letter was marked to the attention of Ms Melanie Brown.
6I should, at this point, note one matter of some significance. It was common ground. The relevant Departmental structures have changed in the last few years. However there were two relevant units within the Departmental structure. One was a unit concerned with mineral resources and based in Maitland ("the Mining Section") and the other was concerned with primary industries and based in Orange (the "Agricultural Section"). Each Section had a Director-General as the administrative head. This last proposition emerged from the maintenance of the proceedings against the first and second respondents and from the points of claim and the points of defence. It was asserted and admitted there was a Director-General (Agriculture Division) and a Director-General (Minerals Division). What precisely was the Departmental structure at various times is a matter I need not explore.
7The Director-General of the Agriculture Section was the officer who was to determine whether the areas of land were "agricultural land". However, more generally, the application for the mining lease was to be processed within the Minerals Section. It was Ms Brown in this Section who ultimately referred the question of whether the areas of land were "agricultural land" for determination by the Director-General of the Agriculture Section. From this point, I will refer to this office as the Director-General (Agriculture).
8The letter from Mr. Furner, headed "Mining Lease Application No 331, Agricultural Land Objection lodged by Ulan Coal Mines Limited (Ulan)", said:
"We refer to the attached letter dated 26 May 2009 from Ulan Coal Mines Limited ( Ulan ) a copy of which was forwarded to Moolarben by your office.
Ulan's letter states that "a large amount of the land is 'agricultural land' for the purposes of the Mining Act 1992...Consequently, in accordance with Schedule 1 Part 2 Division 4 Clause 22 of the Mining Act, UCML objects to the granting of MLA 331 over all such land."
Ulan does not state in its letter the exact area of land which Ulan claims is agricultural and accordingly Moolarben has assumed that Ulan is claiming the entire area of its land within MLA 331 as agricultural.
Moolarben is aware of the character of Ulan's land within MLA 331 and there are no areas which would satisfy the criteria imposed by clause 1 of Schedule 2 of the Mining Act 1992, which defines 'agricultural land'.
This opinion is supported by land and soil capability studies which were undertaken by Moolarben as part of Moolarben's development application for stage 2 of the Moolarben Coal Project which has recently come off public exhibition.
Ulan's claim is general in nature and provides no specification regarding the land and soil capabilities of the area.
Moolarben has commissioned its own agricultural expert to provide a report which will address whether there are any circumstances in which Ulan's land within MLA 331 is capable of being able to satisfy the criteria imposed by clause1 of Schedule 2 of the Mining Act.
Please advise when this matter has been referred to the Director-General of the Department of Agriculture or any officer of the Department for determination.
Moolarben will make submissions and provide the Director-General of the Department of Agriculture with a copy of Moolarben's agricultural expert's report to assist the Director-General in assessing Ulan's agricultural land objection."
9In response to Ulan's objection, Ms Brown wrote to Mr Freyberg, Chief Executive of Ulan, three days later on 26 June 2009, detailing the relevant date for the agricultural land determination:
"At the time this application was lodged, the applicant for the mining lease was also the holder of a current Exploration Licence No. 6288 which underlies the subject application area. The relevant date to determine whether or not the land is agricultural land is therefore 20 July 2004 (the date of receipt of application for the exploration licence)".
10On the same day, 26 June 2009, Ms Brown also wrote to Mr Flannery, Managing Director of Moolarben. The letter said:
"As a consequence of notices served on affected landholders within the application area in accordance with Clause 21(3) of Schedule 1 of the Mining Act 1992, agricultural land objections have been received from Ulan Coal Mines Limited.
The objector has been requested to provide a paddock and history plan of the land which they consider to be classed agricultural. Once this is received this information will be passed to the Department of Primary Industries - Agriculture division (sic) for determination.
You will be advised of the determination.
Should you have any further queries please do not hesitate to contact me."
11Mr Freyberg replied to Ms Brown on behalf of Ulan on 11 August 2009 and confirmed that:
"Ulan Coal Mines Limited ("UCML") maintains that a large amount of its land that is embraced and affected by Mining Lease Application No 331 is " agricultural land " for the purposes of the Mining Act 1992 ."
Mr Freyberg enclosed a copy of a GHD Hassall report ("the Hassall Report"), entitled "Assessment of Agricultural Land". The report had been prepared by Mr Joseph Lane, Principal Consultant GHD Hassall, on behalf of Ulan and was dated 7 August 2009.
12On 25 January 2010 Ms Brown sent a letter to the Director-General (Agriculture), marked to the attention of Mr David Coleman, attaching the objection, a Paddock Plan and "other information supplied by the objector" and extracts from the Mining Act relating to agricultural determinations. The letter read in part (in relation to relevant dates):
"A determination is requested, in accordance with Clause 22 of Schedule 1 of the Mining Act 1992 , as to whether or not the land to which the objection relates was agricultural land, within the meaning of Schedule 2 of the Act, as at 21 April 2009.
The applicant, at the time of lodgement of this application, was the holder of Exploration Licence No 6288. The application for this licence was lodged on 20 July 2004. In accordance with the Act you may not decide that the land concerned was agricultural land on 21 April 2009 unless you are satisfied that it was also agricultural land on 20 July 2004."
13Mr Coleman and Ms Jenene Kidston inspected the land said to be agricultural land on 13 April 2010. Three days later, on 16 April 2010, Mr Coleman prepared a brief and sent it to the Director-General (Agriculture). The brief included the field notes of Ms Kidston dated 13 April 2010, a draft letter of recommendation (which had, attached, a Schedule of Property Determinations) and briefing notes. It also included what Mr Coleman described in his oral evidence as incoming correspondence (including the 25 January 2010 letter from Ms Brown) and the Hassall report. The brief was supported, checked and endorsed by officers at higher levels. The briefing notes read:
"INDUSTRY & INVESTMENT NSW
Primary Industries - Industry Development, Agriculture & Forestry Director-General Letter
Director-General
Agricultural Land Determination under Mining Act 1992
Mining Lease Application No 331
Issue:
Agricultural Land Determinations, under the Mining Act 1992, have been conducted on the Swords Property and separately on land owned by Ulan Coal Mines Limited, which are affected by Mining Lease Application No 331.
Background:
The Director-General has been requested to make a Determination of Agricultural Land in accordance with Clause 22 of Schedule 2 of the Mining Act 1992 for Mining Lease Application No 331 (MLA 331) at Ulan. Moolarben Coal Mines Pty Limited is the applicant for MLA 331.
MJ & H Swords and Ulan Coal Mines Limited (UCML) have each lodged objections to MLA 331 on the grounds that areas of their properties affected by MLA 331 are "agricultural land" under Schedule 2 of the Mining Act 1992 .
The areas subject to MLA 331 were previously included in Mining Lease Application 290 (MLA 290) and Mining Lease Application 316 (MLA 316). Agricultural Land Determinations relating to MLA 290 and MLA 316 were sent to the Deputy Director-General, Mineral Resources on 29 June 2007 (OUT07/4195) and 5 September 2008 (OUT08/10765).
Three separate property owners objected to MLA 290 and MLA 316 on the grounds that areas of their properties were "agricultural land".
In applying for MLA 331, Moolarben Coal Mines Pty Limited has modified previous lease applications (MLA 290 and MLA 316) to exclude much of the land determined to be "agricultural land".
Agricultural Land Determinations were conducted by David Coleman, Resource Management Officer and Jenene Kidston, District Agronomist at Mudgee on the Swords property and separately on land owned by UCML on 13 April 2010.
The Determinations were made through a review of relevant background information (maps and historical use information) and landholder interview, in combination with a detailed field inspection in the presence of the landholders.
Comment:
Based on the procedure outlined above, and in accordance with the criteria in Schedule 2 of the Mining Act 1992, the land shown hatched on the attached original maps within the accompanying Schedule of Property Determinations is determined to "agricultural land" at the relevant date (20 July 2004).
If an area is determined to be "agricultural land", a mining lease can not be granted over the surface of the area without the written consent of the landholder, except for provision of access to other parts of the land to which the lease applies (Schedule 1 Clause 23 of the Mining Act 1992 ).
These Agricultural Land Determinations are not deemed controversial. However, any objections may be referred to the NSW Land and Environment Court."
14Some months later, on 17 December 2010, the Director-General (Agriculture) signed the draft letter of recommendation sent by Mr Coleman on 16 April 2010. The letter was sent to Ms Tracey Godwin, Team Leader Coal and Petroleum Titles (Minerals Section). It said:
"Thank you for your letter of 25 January 2010 requesting a Determination of Agricultural Land under the Mining Act 1992 , on property owned by Ulan Coal mines Limited and separate letter of 16 February 2010 requesting a Determination of Agricultural Land under the Mining Act 1992 , on property owned by MJ & H Swords, which are affected by Mining Lease Application No 331 at Ulan.
The areas subject to Mining Lease Application No 331 were previously included in Mining Lease Application 290 and Mining Lease Application 316.
These properties were inspected by officers from the Industry Development, Agriculture & Forestry Branch of Industry & Investment NSW on 13 April 2010.
The land that has been determined to be "agricultural land" at the relevant date (20 July 2004), under Schedule 2 of the Mining Act 1992 , is shown hatched on the attached maps within the accompanying Schedule of Property Determinations."
15The Schedule of Property Determinations read (in so far as it related to Ulan's objection):
"AGRICULTURAL LAND DETERMINATION UNDER MINING ACT 1992 .
MINING LEASE APPLICATION NO 331
Property #2: Ulan Coal Mines Limited
Landholder: Ulan Coal Mines Limited
Relevant Date: 20 July 2004
Determination: The land shown hatched on the attached map (Map 2) is determined to be "agricultural land" since at the relevant date:
(a)Two areas as hatched within Paddock 3 comprise "land that has been sown with not less than 2 crops of an annual species during the period of 10 years immediately preceding the relevant date" (clause 1(a) Schedule 2 Mining Act 1992) and "pastures:
(i)That are sown with seed of a species and at a rate of application, or treated with fertiliser of a composition and at a rate of application, satisfactory to the relevant authority, and
(ii)That have, as a result of that sowing or treatment, maintained a level of pasture production that is substantially above that which might be expected of natural pastures" (clause 1(d)(i) and (ii) Schedule 2 Mining Act 1992);
(b)Paddocks 4 & 5 comprise "land that has been sown with not less than 2 crops of an annual species during the period of 10 years immediately preceding the relevant date" (clause 1(a) Schedule 2 Mining Act 1992 ) and "pastures:
(i)That are sown with seed of a species and at a rate of application, or treated with fertiliser of a composition and at a rate of application, satisfactory to the relevant authority, and
(ii)That have, as a result of that sowing or treatment, maintained a level of pasture production that is substantially above that which might be expected of natural pastures" (clause 1(d)(i) and (ii) Schedule 2 Mining Act 1992 );
(c)An area within the northern part of Paddock 6 comprises "land that has been sown with not less than 2 crops of an annual species during the period of 10 years immediately preceding the relevant date" (clause 1(a) Schedule 2 Mining Act 1992 ) and "pastures:
(i)That are sown with seed of a species and at a rate of application, or treated with fertiliser of a composition and at a rate of application, satisfactory to the relevant authority, and
(ii)That have, as a result of that sowing or treatment, maintained a level of pasture production that is substantially above that which might be expected of natural pastures" (clause 1(d)(i) and (ii) Schedule 2 Mining Act 1992) ;
(d)Paddocks 7, 8, 9, 10 and 11 comprise "land that has been sown with not less than 2 crops of an annual species during the period of 10 years immediately preceding the relevant date" (clause 1(a) Schedule 2 Mining Act 1992 ) and "pastures:
(i)That are sown with seed of a species and at a rate of application, or treated with fertiliser of a composition and at a rate of application, or treated with fertiliser of a composition and at a rate of application, satisfactory to the relevant authority, and
(ii)That have, as a result of that sowing or treatment, maintained a level of pasture production that is substantially above that which might be expected of natural pastures" (clause 1(d)(i) and (ii) Schedule 2 Mining Act 1992) ; and
(e)Paddock 12 comprises "land that has a preponderance of improved species of pasture grasses" (clause 1(f) Schedule 2 Mining Act 1992) .
It should be noted that the un-cleared mid to upper slopes that border Paddocks 7, 8, 9, 10 and 11 are not "agricultural land" under Schedule 2 Mining Act 1992 .
The Schedule was accompanied by an aerial photograph with markings (which was described as Map 2). I will refer to the letter of 17 December 2010 together with the Schedule of Property Determinations and the marked aerial photograph as "the Determination".
16On 1 February 2011 the Minerals Section provided a copy of the Determination, as it concerned Ulan's objection, to both Moolarben and Ulan.
17Two weeks later, on 14 February 2011, Moolarben wrote to the Department acknowledging receipt of their letter of 1 February 2011, and stating that it was preparing a formal response.
18On 16 February 2011 Moolarben sent a letter to the Department, again marked to the attention of Ms Brown. The letter asked for confirmation that "everything relating to the issue had been provided" and that there was "no more precise determination of the land said to be agricultural land", as "the aerial photograph with freehand markings on which Map 2 is based does not adequately define the areas the subject of the determination". The letter also stated:
"The determination was made without any consultation with Moolarben. I refer to Moolarben's letter of 23 June 2009 to you, to which we received no reply."
19Ms Brown replied to Moolarben on 22 February 2011 and advised that "there is no more precise description of the land determined to be agricultural land" and that "all relevant documentation in relation to the determination" had been provided. A copy of the Determination and copies of Maps 1A, 1B and 2 were attached. The letter also said:
"There is no provision under the Mining Act 1992 for an applicant for a mining lease to be consulted when determining agricultural land, therefore material provided by the agricultural land objectors is not provided to the mining lease applicant."