The third basis for the "notional day" construction: that the natural and ordinary construction leads to unintended results
135 The third basis of the submission that Mondelez' "notional day" construction should be preferred is its contention that the "calendar days" construction leads to serious anomalies, inequities and unreasonable results that cannot have been intended.
136 Firstly, Mondelez submits that on the "working day" construction, an employee who works fewer, longer shifts effectively gets more personal/carer's leave than an employee who works a standard five-day week, even though they work the same weekly hours on average. Mondelez submits that this outcome would be inequitable.
137 Secondly, Mondelez submits that on the "working day" construction, the monetary value of a unit of personal/carer's leave - a day - depends upon the number of ordinary hours for which the employee is rostered when leave is taken. So, for example, if an employee takes ten days of leave when they are rostered for nine hours for each day, the employee's entitlement may be worth 90 hours of ordinary earnings; but if the employee takes ten days of leave for which he or she is rostered for three hours per day, the entitlement is worth only 30 hours of ordinary earnings. Mondelez argues this is inequitable, and also makes it difficult for employers to make financial provision for accrued leave. It submits that a construction that produces such results could not have been intended.
138 Thirdly, Mondelez submits that there are even greater anomalies for part-time employees. Mondelez gives the example of a comparison between a full-time employee working seven hours a day, five days per week, a total of 35 hours per week, and a part-time employee working 8.75 hours a day, two days per week, a total of 17.5 hours per week. On the "notional day" construction, the part-time employee would be entitled to half the number of hours of paid personal/carer's leave as the full-time employee. However, on the "working day" construction, the part-time employee is entitled to 87.5 hours personal/carer's leave, whereas the full-time employee is only entitled to 70 hours leave. Mondelez gives other examples of such discrepancies.
139 Fourthly, Mondelez submits that the "working day" construction leads to anomalies when accounting for part-days of personal/carer's leave. It submits that under that construction, if an employee has accrued a half-day of paid personal/carer's leave, then he or she is entitled to be absent for a whole shift while using only a half-day of leave.
140 It is necessary to consider whether the outcomes that Mondelez points to are truly anomalies, or whether they are natural consequences of a construction that reflects the legislative purpose. The issue requires an understanding of the purpose of the entitlement to paid personal/carer's leave.
141 In RACV Road Services, the Full Bench provided a useful summary of the history of the personal/carer's leave entitlement:
80 The position with respect to personal/carer's leave (originating from sick leave) is somewhat more complex. Because the common law implied a contractual term for weekly employees that they were entitled to be paid during an absence from work due to illness, award prescriptions for sick leave were initially expressed as limitations on this implied term rather than as entitlements. The first federal prescription, awarded in 1922 in Amalgamated Society of Engineers v Adelaide Steamship Co Ltd provided that "No employee shall be entitled to payment for non-attendance on the ground of personal ill-health for more than six days in each year" (noting that, as earlier observed, the standard working week at this time consisted of 6 days).
81 Later award provisions began to express sick leave as an entitlement, but the mode of expression of that entitlement has historically been somewhat diverse. The various awards applying to the metal industry have always expressed sick leave, and subsequently "personal leave", in terms of hours rather than days. Other awards, particularly State awards, expressed the entitlement in terms of days. However, generally speaking, even where the entitlement was expressed in hours, the underlying intention appears to have been to guarantee a given number of days off work in the case of illness of the employee (and subsequently of a family member). For example, cl 7.2.2 of the Re Metal, Engineering and Associated Industries Award 1998 - Part 1 provided that, after the first year of service, an employee was entitled to 60.8 hours of paid personal leave, but in the case of an employee working the 38 hour week on the basis of working days of 8 hours or more with a rostered day(s) off in the work cycle, the equivalent entitlement was 64 hours - apparently in order to ensure that the employee was entitled to 8 actual days of personal leave per year. In the 2005 Family Provisions Case the model personal leave award clause approved by the Full Bench expressed the entitlement to use personal leave to care for sick family members in the following way: "An employee is entitled to use up to 10 days personal leave, including accrued leave, each year to care for members of their immediate family or household who are sick and require care and support or who require care due to an unexpected emergency, subject to the conditions set out in this clause" (emphasis added). The historical context provides no support for the proposition that a personal/carer's leave or sick leave entitlement expressed in days was to be understood as bearing a special meaning, namely a given number of working hours.
(Citations omitted.)
142 The payment of employees during temporary absences from work because of illness under common law contracts of employment was considered in Cuckson v Stones (1858) 120 ER 902, where it was held at 905:
[W]e think that want of ability to serve for a week would not, of necessity, be an answer to a claim for a week's wages if in truth the plaintiff was ready and willing to serve had he been able to do so, and was only prevented from serving during the week by the visitation of God, the contract to serve never having been determined.
143 Halsbury's Laws of England (1st Ed, Vol XX), citing Cuckson v Stones and subsequent cases, states at p 84 that:
A servant is entitled to his wages or salary during absence through temporary illness, provided that the contract of service remains in existence during that time, and he is ready and willing to carry out his duties save for the incapacity produced by the illness.
144 In Quill v Brunton (No 2) [1921] AR (NSW) 44, Rolin J, held at 49:
Of the Common Law there is no doubt that a man employed on a weekly engagement, or any engagement for a period, does not put an end to that engagement by falling ill. His absence from work on account of sickness does not terminate his employment; and further, in the absence of any other agreement expressed or implied, he is entitled to be paid for the time he is away sick, although he is not there to go on with his work. That may be very hard on the employer but that I take to be the law.
145 In Graham v Baker (1961) 106 CLR 340 at 346, the High Court referred to a long line of authority commencing with Cuckson v Stones, "concerning the right of an employee to receive his ordinary wages in respect of a period during which he is unable, by reasons of sickness or accident, to perform his duties."
146 The paid personal/carer's leave provisions of the FW Act modify the common law contractual entitlement to paid sick leave. Under s 95 of the FW Act, the entitlement applies to all part-time and full-time national system employees. The inclusion of paid personal/carer's leave as part of the NES ensures that, for those employees, there can be no contracting out of the entitlement. The NES provisions otherwise both expand and limit the common law entitlement.
147 The entitlement to paid personal/carer's leave involves two components. The first is that ss 96(1) and 97 authorise the employee to be absent from work when the employee is unable to work because of a relevant illness or injury to the employee, or illness, injury or unexpected emergency affecting a member of the employee's immediate family or household. The second is that s 99 confers an entitlement upon the employee to be paid for such absences. In contrast, while s 352 prohibits dismissal of an employee who is temporarily absent from work because of illness or injury of a kind prescribed by regulation, that provision does not authorise the employee's absence, nor does it require that such an employee be paid.
148 Section 96(1) of the FW Act must be understood as establishing a statutory form of income protection for all national system employees, other than casual employees. That protection is provided by authorising employees to be absent from work during periods of illness or injury and requiring employers to pay employees as if they had not been absent. The legislative purpose is to protect employees against loss of earnings when unable to work due to relevant illness, injury or unexpected emergency.
149 However, there are limits upon the entitlement to paid personal/carer's leave. Section 96(1) itself limits the entitlement in two ways: firstly, it is limited to the number of days of leave that an employee has accrued; and secondly, the rate of accrual is limited to ten days for each year of service. Section 97 limits the purposes for which the leave may be taken. Section 99 limits payment to the base rate for the employee's ordinary hours of work in the period. The exercise of the entitlement is subject to the notice and evidence requirements imposed by s 107.
150 The ordinary, or "working day", construction of s 96(1) of the FW Act, is consistent with the purpose of providing, within the delineated limits, income protection for all part-time and full-time national system employees. Under that construction, all part-time and full-time employees, whatever their pattern of shifts, are entitled to payments reflecting the income they would have earned had they been able to work. To return to the example of employees who work 36 ordinary hours per week, whether an employee works 7.2 hours every day over five days, or 12-hour shifts over three days, under the "working day" construction, both will be paid at their base rate for the ordinary hours they would have worked if not for the illness or injury. Neither will lose that income. Further, the leave balance for each will be debited with one "working day" for each day of leave taken. The effect of this construction is that, subject to the delineated limits, no employee who is unable to work because of illness or injury will lose income.
151 On the other hand, Mondelez' "notional day" construction could mean that while both types of employees would have an entitlement to 72 hours' paid personal/carer's leave for the year, the 12-hour shift employee could suffer a loss of earnings. This would occur, for example, where the employee's accrued leave balance of 72 hours is exhausted after six calendar days, but the employee is unable to work on a seventh, eighth, ninth or tenth day. In contrast, if the 7.2-hour employee were unable to work for ten days, he or she would suffer no loss. Mondelez' construction is inconsistent with the purpose of income protection for all part-time and full-time employees, since some are more likely to lose income than others.
152 The limits upon the entitlement to paid personal/carer's leave are, subject to one exception, carefully and expressly delineated. One of those limits, under s 96(1) of the FW Act, is that the accrual is limited to ten days for each year of service with an employer. If a further limit were intended such that a "day" be restricted to average weekly hours divided by five, that is likely to have been made expressly clear. It has not.
153 It may be accepted that the FW Act leaves it to be implied that the entitlement to take paid personal/carer's leave is limited to the days of accrued leave that an employee has not already taken. However, that limitation can be regarded as so obvious that it goes without saying. An implication that the accrual is to be limited to ten "notional day" is not in the same category.
154 The language of s 96(1) of the FW Act may be contrasted with that of s 246 of the WR Act and the example given in that provision. That provision made it clear that a "notional day" construction was intended. If the same construction was intended under the FW Act, words such as those used in s 246(2) of the WR Act ("for each completed 4 week period") and the example in that section could have been replicated in s 96(1). That this was not done strongly suggests that s 96(1) was intended to have a different meaning and operation.
155 The recognition of paid personal/carer's leave as a form of income protection against loss of earnings during periods when employees are unable to work because of illness or injury supports the "working day" construction. That purpose demonstrates that the "anomalies" suggested by Mondelez are not unintended outcomes, but predictable consequences of the intended operation of s 96(1) of the FW Act.
156 Mondelez' submission that it is "inequitable" that an employee who works fewer, longer shifts effectively gets more personal/carer's leave than an employee who works a standard five-day week cannot be accepted. If both employees are able to take an equal number of "working days" of paid personal/carer's leave and neither loses income, how can there be inequity or unfairness to one of them? Neither has had to work on the relevant days. Neither has suffered a loss of earnings as a consequence of not working.
157 Mondelez' submission that the "working day" construction makes the treatment of the five standard day employee inequitable may also be tested in another way. Illness and injury generally strike randomly. On that basis, there is a greater chance that an employee who works a standard five-day week will fall ill on a day of work and have to take personal/carer's leave than an employee who works three days of longer shifts. Is it inequitable to the three-day employee that he or she is less likely than the five-day employee to use his or her accrued entitlement to paid personal/carer's leave? Since the leave is intended to act as a form of income protection during periods of inability to work due to illness or injury, rather than a mere entitlement to paid time off work, there is no inequity.
158 Mondelez' submission that the "working day" construction makes the treatment of the standard five-day employee inequitable is, in part, based upon a misconception of the nature of the entitlement under s 96(1) of the FW Act. Mondelez submits that, "An employee who works longer shifts effectively gets more personal/carer's leave than an employee who works a standard five-day week". The entitlement of employees under s 96(1) is to ten days personal/carer's leave for each year of service. It is not an entitlement to take ten days paid personal/carer's leave. The entitlement to take the leave arises only if one of the conditions in s 97 arises. Therefore, it cannot be said that any employee will necessarily "get" more personal/carer's leave than others. As we have said, randomness is inherent in the concept of personal/carer's leave. The leave may only be taken if the employee or a member of his or her family or household is ill or injured or there is an unexpected emergency. There may be almost as many variations in the need to take personal/carer's leave as there are employees. Under the "working day" construction of s 96(1), each employee accrues an entitlement to the same number of working days of paid personal/carer's leave for each year of service. That entitlement to leave may or may not eventually be used, and if used, it is uncertain whether it will be used in full or in part, and what part. Therefore, the mere entitlement of some employees to what may amount to a greater number of hours of paid personal/carer's leave than other employees, will not necessarily translate to a difference in the entitlement to take leave. However, each employee will be equally protected against his or her loss of earnings should the need to take leave arise. That does not seem inequitable.
159 Mondelez' argues that the "working day" construction creates inequity because the monetary value of a unit of personal/carer's leave depends upon when leave is taken. It is true that where terms for "cashing out" are included in a modern award or enterprise agreement, a part of the accrued entitlement to paid personal/carer's leave may be converted into money. However, Mondelez' argument places too much emphasis upon monetary value of paid personal/carer's leave and pays insufficient attention to the primary purpose of personal/carer's leave as a form of income protection during periods of illness or injury. Under s 100 of the FW Act, paid personal/carer's leave must not be cashed out, except in accordance with cashing out terms included in a modern award or enterprise agreement under s 101. Even though s 101 provides that a modern award or enterprise agreement may include terms providing for cashing out, the employee must be left with accrued entitlements of at least 15 days, again emphasising the purpose of income protection during periods of illness or injury. The creation of an independent form of income through cashing out is, at best, a secondary purpose. When construing s 96(1), attention should principally be focussed upon its primary protective purpose. More will be said about the cashing out provisions later in these reasons.
160 Mondelez submits that the "working day" construction leads to anomalies when accounting for part-days of paid personal/carer's leave. Mondelez submits that under that construction, if an employee has accrued a half-day of paid personal/carer's leave, then he or she is entitled to be absent for a whole shift while using only a half-day of leave. The basis of this argument is unclear. Under s 247A of the WR Act, an employee who was entitled to only a part-day of leave, was entitled to unpaid leave for the remainder of the day. That provision has not been replicated under the NES. It is unnecessary to consider all the implications of that omission for present purposes. It is sufficient to say that, on a natural construction of ss 96 and 97 of the FW Act, an employee may accrue a part-day of paid personal/carer's leave and take a part-day of paid personal/carer's leave; and if a part-day is taken, a part-day will be deducted from the employee's leave balance.
161 The purpose of paid personal/carer's leave is as a form of income protection during periods when employees are unable to work because of illness or injury. That purpose supports the "working day" construction, and demonstrates that the "anomalies", "inequities" and "unreasonable results" that Mondelez submits are produced by that construction are not only anticipated consequences, but are more apparent than real.