EMPLOYEE OR INDEPENDENT CONTRACTOR - A SUMMARY OF PRINCIPLES
10 There was substantial agreement between Counsel for Dr Moffet and Dental Corporation as to the principles to be applied when determining whether an individual is an employee. To a great extent, the parties agreed on an analysis which focussed on a dichotomy between whether a person was an employee or an independent contractor. That dichotomy to some extent is useful - but the principal question is not to force a person into one category or another but rather to determine whether the person is an "employee" or not.
11 The distinction between an employee and an independent contractor nevertheless remains a useful distinction. It was endorsed by Gleeson CJ, Gaudron, Gummow, Kirby and Hayne JJ in Hollis v Vabu Pty Ltd [2001] HCA 44 at [40], (2001) 207 CLR 21 at 39 ("Hollis"). In doing so their Honours there observed (at 38 to 39):
[39] In Colonial Mutual Life Assurance Society Ltd v Producers and Citizens Co-operative Assurance Co of Australia Ltd [(1931) 46 CLR 41], Dixon J explained the dichotomy between the relationships of employer and employee, and principal and independent contractor, in a passage which has frequently been referred to in this Court. His Honour explained that, in the case of an independent contractor:
"[t]he work, although done at [the principal's] request and for his benefit, is considered as the independent function of the person who undertakes it, and not as something which the person obtaining the benefit does by his representative standing in his place and, therefore, identified with him for the purpose of liability arising in the course of its performance. The independent contractor carries out his work, not as a representative but as a principal."
[40] This statement merits close attention. It indicates that employees and independent contractors perform work for the benefit of their employers and principals respectively. Thus, by itself, the circumstance that the business enterprise of a party said to be an employer is benefited by the activities of the person in question cannot be a sufficient indication that this person is an employee. However, Dixon J fixed upon the absence of representation and of identification with the alleged employer as indicative of a relationship of principal and independent contractor. These notions later were expressed positively by Windeyer J in Marshall v Whittaker's Building Supply Co. His Honour said that the distinction between an employee and an independent contractor is "rooted fundamentally in the difference between a person who serves his employer in his, the employer's, business, and a person who carries on a trade or business of his own". In [Northern Sandblasting Pty Ltd v Harris (1997) 188 CLR 313 at 366], McHugh J said:
"The rationale for excluding liability for independent contractors is that the work which the contractor has agreed to do is not done as the representative of the employer."
(footnotes omitted)
12 Although this may be the distinction between an employee and an independent contractor, there is no one defining factor which places a person into one category or the other.
13 Prior emphasis upon the degree of control that may be exercised over a person engaged to do work by the person who engages them has been replaced by now considering "the totality of the relationship between the parties": Stevens v Brodribb Sawmilling Co Pty Ltd (1986) 160 CLR 16 at 29 ("Brodribb"). Mason J there started his analysis with the following observation (at 24):
A prominent factor in determining the nature of the relationship between a person who engages another to perform work and the person so engaged is the degree of control which the former can exercise over the latter. It has been held, however, that the importance of control lies not so much in its actual exercise, although clearly that is relevant, as in the right of the employer to exercise it: Zuijs v. Wirth Bros. Pty. Ltd. [(1955) 93 CLR 561 at 571]; Federal Commissioner of Taxation v. Barrett [(1973) 129 CLR 395 at 402]; Humberstone v Northern Timber Mills [(1949) 79 CLR 389 at 404]. … But the existence of control, whilst significant, is not the sole criterion by which to gauge whether a relationship is one of employment. The approach of this court has been to regard it merely as one of a number of indicia which must be considered in the determination of that question … Other relevant matters include, but are not limited to, the mode of remuneration, the provision and maintenance of equipment, the obligation to work, the hours of work and provision for holidays, the deduction of income tax and the delegation of work by the putative employee.
His Honour continue his analysis as follows (at 28 to 29):
It is said that a test which places emphasis on control is more suited to the social conditions of earlier times in which a person engaging another to perform work could and did exercise closer and more direct supervision than is possible today. And it is said that in modern post-industrial society, technological developments have meant that a person so engaged often exercises a degree of skill and expertise inconsistent with the retention of effective control by the person who engages him. All this may be readily acknowledged, but the common law has been sufficiently flexible to adapt to changing social conditions by shifting the emphasis in the control test from the actual exercise of control to the right to exercise it, "so far as there is scope for it", even if it be "only in incidental or collateral matters": Zuijs v. Wirth Bros. Pty. Ltd. [(1955) 93 CLR 561 at 571]. Furthermore, control is not now regarded as the only relevant factor. Rather it is the totality of the relationship between the parties which must be considered.
Justices Wilson and Dawson there similarly observed (at 36):
In many, if not most, cases it is still appropriate to apply the control test in the first instance because it remains the surest guide to whether a person is contracting independently or serving as an employee. That is not now a sufficient or even an appropriate test in its traditional form in all cases because in modern conditions a person may exercise personal skills so as to prevent control over the manner of doing this work and yet nevertheless be a servant: Montreal v. Montreal Locomotive Works [[1947] 1 DLR 161 at 169]. This has led to the observation that it is the right to control rather than its actual exercise which is the important thing (Zuijs v. Wirth Bros. Pty. Ltd. [(1955) 93 CLR 561 at 571] but in some circumstances it may even be a mistake to treat as decisive a reservation of control over the manner in which work is performed for another. That was made clear in Queensland Stations Pty. Ltd. v Federal Commissioner of Taxation [(1945) 70 CLR 539 at 552], a case involving a droving contract in which Dixon J. observed that the reservation of a right to direct or superintend the performance of the task cannot transform into a contract of service what in essence is an independent contract.
Their Honours continued (at 36 to 37):
The other indicia of the nature of the relationship have been variously stated and have been added to from time to time. Those suggesting a contract of service rather than a contract for services include the right to have a particular person do the work, the right to suspend or dismiss the person engaged, the right to the exclusive services of the person engaged and the right to dictate the place of work, hours of work and the like. Those which indicate a contract for services include work involving a profession, trade or distinct calling on the part of the person engaged, the provision by him of his own place of work or of his own equipment, the creation by him of goodwill or saleable assets in the course of his work, the payment by him from his remuneration of business expenses of any significant proportion and the payment to him of remuneration without deduction for income tax. None of these leads to any necessary inference, however, and the actual terms and terminology of the contract will always be of considerable importance.
14 The relationship between the parties, and an aspect of the extent to which one person can exercise control over another, nevertheless remains the extent to which one party can give directions with respect to, or exercise control over, the manner in which services are performed. An ability to give such directions or exercise such control, it has been concluded, is indicative of a relationship of employment. In the decision relied upon by Mason J in Brodribb, namely Zuijs v Wirth Brothers Pty Ltd (1955) 93 CLR 561 ("Zuijs"), Dixon CJ, Williams, Webb and Taylor JJ referred to earlier decisions in which the conclusion had been reached that services had been performed under a contract of service and continued (at 570):
Be those cases right or wrong upon the facts, a false criterion is involved in the view that if, because the work to be done involves the exercise of a particular art or special skill or individual judgment or action, the other party could not in fact control or interfere in its performance, that shows that it is not a contract of service but an independent contract.
It was in recognition that some services required considerable degrees of skill or expertise or professional judgment that their Honours continued on to observe (at 571) that:
[t]he duties to be performed may depend so much on special skill or knowledge or they may be so clearly identified or the necessity of the employee acting on his own responsibility may be so evident, that little room for direction or command in detail may exist. But that is not the point. What matters is lawful authority to command so far as there is scope for it. And there must always be some room for it, if only in incidental or collateral matters.
15 Another aspect of the relationship between the parties, being an aspect of the "totality" of their relationship, is the terms of any contract between them. In Brodribb (1986) 160 CLR at 37, Wilson and Dawson JJ regarded "the actual terms and terminology of the contract" to be of "considerable importance". But the terms of any contract is but one of the aspects to be taken into account and it follows that the terms of a contract are not conclusive. In Fair Work Ombudsman v Quest South Perth Holdings Pty Ltd [2015] FCAFC 37, (2015) 228 FCR 346 at 377 to 378 ("Quest South Perth Holdings"), North and Bromberg JJ summarised the position as follows:
[137] The many and varied ways in which the labour of an individual may be provided to an end-user have facilitated the provision of labour through arrangements which do not create an employment relationship between the provider and the end-user. The use of such arrangements may be real or artificial. Where artificial, the external form, appearance or presentation of the relations between the parties may cloak or conceal either an underlying employment relationship or the identity of the true employer. This is what is commonly referred to as a disguised employment.
[138] The use of disguised employment has been the subject of a great deal of commentary. …
…
[142] The prevalence of disguised employments may serve to explain why appellate courts in Australia and the United Kingdom have been particularly alert, when determining whether a relationship is one of employment, to ensure that form and presentation do not distract the Court from identifying the substance of what has been truly agreed. It has been repeatedly emphasised that courts should focus on the real substance, practical reality or true nature of the relationship in question.
[143] In looking to the reality of the situation and in determining what it is that has truly been agreed, it is necessary to ensure that the conclusion reached coheres with applicable principles of contract law.
[144] Sometimes, a disparity between what is presented on the face of the contract and the reality of what has truly been agreed, is explained by the existence of a sham or a pretence.
(citations omitted)
The agreement of the parties as to "the kind of contract by which services are to be provided" and a declaration in the contract to that effect "is not determinative of [the parties] relationship": ACE Insurance Ltd v Trifunovski [2013] FCAFC 3 at [11], (2013) 209 FCR 146 at 149 per Lander J ("ACE Insurance"). The parties to a contract "'… cannot alter the truth of that relationship by putting a different label on it' … even if the label is added in good faith and with the desire that it should be effective": Ansett Australia Holdings Ltd v International Air Transport Association [2006] VSCA 242 at [88], (2006) 60 ACSR 468 at 491 per Nettle JA (as his Honour then was) (Bongiorno AJA agreeing).
16 But where there is uncertainty as to the proper characterisation of the relationship, recourse may be had to the terms agreed between the parties as an aid to resolving that uncertainty: Massey v Crown Life Insurance Co [1978] 1 WLR 676 at 679. Lord Denning MR there observed:
The law, as I see it, is this: if the true relationship of the parties is that of master and servant under a contract of service, the parties cannot alter the truth of that relationship by putting a different label upon it. …
On the other hand, if the parties' relationship is ambiguous and is capable of being one or the other [ie a relationship of master and servant or employer and independent contractor], then the parties can remove that ambiguity, by the very agreement itself which they make with one another. The agreement itself then becomes the best material from which to gather the true legal relationship between them.
In reliance upon these observations, Bromberg J in Australian Education Union v Victoria (Department of Education and Early Childhood Development) [2015] FCA 1196, (2015) 239 FCR 461 at 490 observed:
[90] The parties' characterisation of their agreement may not be given effect according to its terms where the characterisation contradicts the nature of the relationship the parties have actually created: Fair Work Ombudsman v Quest South Perth Holdings Pty Ltd (2015) 228 FCR 346 at [148] (North and Bromberg JJ). But here, the characterisation made by the parties of the Recipient Agreement is consonant with its terms. If there was ambiguity it would follow that the parties' characterisation of their own agreement would be relevant. If the nature of an agreement is ambiguous, the parties' characterisation can remove that ambiguity: Australian Mutual Provident Society v Allan (1978) 52 ALJR 407 at 409; 18 ALR 385 at 389 (Lord Fraser of Tullybelton, for the Privy Council), citing Lord Denning MR in Massey v Crown Life Insurance Company [1978] 1 WLR 676 at 679. As Lord Denning MR said in the passage cited:
The agreement itself then becomes the best material from which to gather the true legal relationship …
See also: ACT Visiting Medical Officers Association v Australian Industrial Relations Commission [2006] FCAFC 109 at [32], (2006) 153 IR 228 at 236 to 237 per Wilcox, Conti and Stone JJ; Australian Mutual Provident Society v Chaplin (1978) 18 ALR 38 at 389 per Lord Fraser (for the Privy Council) ("Chaplin").
17 In addition to considering these two aspects of the relationship between the parties - namely the degree of control or the extent to which directions can be given as to the manner in which services are to be provided and the terms of the contractual arrangement between them - other aspects of the "totality of the relationship" have been referred to in Brodribb by Mason J ((1986) 160 CLR at 24) and Wilson and Dawson JJ ((1986)160 CLR at 36 to 37).
18 One of the matters referred to by Mason J and by Wilson and Dawson JJ in Brodribb was the manner in which tax liability was dealt with. This matter, like other considerations, is but one of the matters to be taken into account and nowadays must take into account the reality of the manner in which the taxation system is administered: Tattsbet Ltd v Morrow [2015] FCAFC 62, (2015) 233 FCR 46 at 63 to 64 ("Tattsbet"). Jessup J (with whom Allsop CJ and White J agreed) there observed:
[70] … in contemporary Australia, it is impossible to ignore, and difficult to depreciate, the taxation implications of the mode of operation which parties to a relationship have voluntarily adopted. In the past, the deduction of what are now called PAYG instalments was always treated, uncontroversially, as indicative of an intention that the relationship in question was one of employment. To any suggestion that the absence of such instalments tended to point to the relationship being one of principal and independent contractor, it was often rejoined that such an argument was circular, in the sense that a consequence of the relationship being one of employment was, under legislation, that such instalments had to be deducted. In contemporary times, however, there are legislative markers on both sides, as it were. It is no longer just the absence of PAYG deductions that may make it more difficult to characterise the relationship as one of employment, it is the presence of GST collections by the putative contractor, and his or her compliance with the regulatory requirements which apply to the provision of services by persons who are not employees, that point quite strongly against the relationship being characterised in this way.
(emphasis in original)
19 In addition to the considerations provided in Brodribb, the Australian Industrial Relations Commission in Abdalla v Viewdaze Pty Ltd (2003) 122 IR 215 reviewed the authorities and provided the following summary of principles (at 228 to 231):
Summary of the law on distinguishing employees from independent contractors
[34] Following Hollis v Vabu, the state of the law governing the determination of whether an individual is an employee or an independent contractor may be summarised as follows:
(1) Whether a worker is an employee or an independent contractor turns on whether the relationship to which the contract between the worker and the putative employer gives rise is a relationship where the contract between the parties is to be characterised as a contract of service or a contract for the provision of services. The ultimate question will always be whether the worker is the servant of another in that other's business, or whether the worker carries on a trade or business on his or her own behalf: that is, whether, viewed as a practical matter, the putative worker could be said to be conducting a business of his or her own. This question is answered by considering the totality of the relationship.
(2) The nature of the work performed and the manner in which it is performed must always be considered. This will always be relevant to the identification of relevant "indicia" and the relative weight to be assigned to various "indicia" and may often be relevant to the construction of ambiguous terms in the contract.
(3) The terms and terminology of the contract are always important and must be considered. However, in so doing, it should be borne in mind that parties cannot alter the true nature of their relationship by putting a different label on it. In particular, an express term that the worker is an independent contractor cannot take effect according to its terms if it contradicts the effect of the terms of the contract as a whole: that is, the parties cannot deem the relationship between themselves to be something it is not. Similarly, subsequent conduct of the parties may demonstrate that relationship has a character contrary to the terms of the contract. If, after considering all other matters, the relationship is ambiguous and is capable of being one or the other, then the parties can remove that ambiguity by the very agreement itself which they make with one another.
(4) Consideration should then be given to the various "indicia" identified in Brodribb and the other authorities bearing in mind that no list of indicia is to be regarded as comprehensive and the weight to be given to particular indicia will vary according to the circumstances. Where a consideration of the "indicia" points one way or overwhelmingly one way so as to yield a clear result, the determination should be in accordance with that result. For ease of reference we have collected the following list of "indicia":
• Whether the putative employer exercises, or has the right to exercise, control over the manner in which work is performed, place of work, hours of work and the like
…
• Whether the worker performs work for others (or has a genuine and practical entitlement to do so)
…
• Whether the worker has a separate place of work and/or advertises his or her services to the world at large
• Whether the worker provides and maintains significant tools or equipment
…
• Whether the work can be delegated or subcontracted
…
• Whether the putative employer has the right to suspend or dismiss the person engaged
• Whether the putative employer presents the worker to the world at large as an emanation of the business
…
• Whether income tax is deducted from remuneration paid to the worker
• Whether the worker is remunerated by periodic wage or salary or by reference to completion of tasks
…
• Whether the worker is provided with paid holidays or sick leave
• Whether the work involves a profession, trade or distinct calling on the part of the person engaged
…
• Whether the worker creates goodwill or saleable assets in the course of his or her work
• Whether the worker spends a significant portion of his remuneration on business expenses
This list is not exhaustive. Features of the relationship in a particular case which do not appear in this list may nevertheless be relevant to a determination of the ultimate question.
(5) If the indicia point both ways and do not yield a clear result the determination should be guided primarily by whether it can be said that, viewed as a practical matter, the individual in question was or was not running his or her own business or enterprise with independence in the conduct of his or her operations as distinct from operating as a representative of another business with little or no independence in the conduct of his or her operations.
(6) If the result is still uncertain then the determination should be guided by "matters which are expressive of the fundamental concerns underlying the doctrine of vicarious liability" including the "notions" referred to in [41] and [42] of Hollis v Vabu.
(footnotes omitted)
20 The question of whether a person is properly characterised as an "employee" is thus not to be resolved by a mechanical reference or application of a "check list" of considerations: cf. Hall (Inspector of Taxes) v Lorimer [1992] 1 WLR 939 at 944 ("Lorimer"). Mummery J there said:
It is clear from [the] cases that there is no single satisfactory test governing the question whether a person is an employee or is self-employed. …
In order to decide whether a person carries on business on his own account it is necessary to consider many different aspects of that person's work activity. This is not a mechanical exercise of running through items on a check list to see whether they are present in, or absent from, a given situation. The object of the exercise is to paint a picture from the accumulation of detail. The overall effect can only be appreciated by standing back from the detailed picture which has been painted, by viewing it from a distance and by making an informed, considered, qualitative appreciation of the whole. It is a matter of evaluation of the overall effect of the detail, which is not necessarily the same as the sum total of the individual details. Not all details are of equal weight or importance in any given situation. The details may also vary in importance from one situation to another.
Justice Katzmann has referred with approval to the latter part of these observations in the context of considering contraventions of the Fair Work Act: Fair Work Ombudsman v Grouped Property Services Pty Ltd [2016] FCA 1034 at [42], (2016) 152 ALD 209 at 219.