GROUND TWO: ERROR IN ASSESSING UNPAID LEAVE ENTITLEMENTS
25 By their second ground of appeal, the appellants charge the primary judge with having erred by accepting that the respondent was owed, upon the termination of his employment by the first appellant, $5,061.54 by way of accrued, unpaid annual leave. They complain that that finding was inconsistent with unchallenged evidence.
26 The appellants' submission is not without force. At the hearing of the appeal, counsel for the respondent conceded that the evidence that was tendered before the primary judge was all tendered without objection and that none was made the subject of cross-examination. It was said that all of the parties took what was described as a "let it all in approach" to the evidence and, as to any competing versions of fact as might arise, were content to "leave it up to the judge".
27 Without wishing to sound critical of anybody (and appreciating, as I do, the relatively small sums that this part of the respondent's case involved), that was an unfortunate approach; and for at least two reasons. First, as it happens, the evidence that was admitted painted very different pictures of the annual leave that remained accrued in the respondent's favour at the time that his employment terminated. Second, there is reason to doubt that all of that evidence was properly admissible.
28 The evidence upon which the appellants rely for the purposes of ground two assumed the form of a "reconciliation report" that was annexed to an affidavit sworn by Ms Jane Quirk. Ms Quirk was employed in the role of "Business Manager" for the first appellant. The report to which she attested was apparently prepared on 18 May 2020, the same day that she swore her affidavit. She deposed to having been assisted in its creation by an associate, Ms Cann.
29 In her affidavit, Ms Quirk deposed to having been provided "…with dates upon which the [respondent] had taken annual leave…prior to the accounting system (Xero) being implemented in January 2018". Ms Cann, said Ms Quirk, "…had been responsible for preparing payroll and maintaining all records prior to Xero being implemented".
30 The "reconciliation report" itself comprises two pages. It is headed "Joseph Carbone Annual Leave Reconciliation" and consists principally of two tables. The first (and larger of the two) has three columns, headed "Payroll Date", "Leave Accrued" and "Leave Balance". Under the first of those headings appears a series of dates, commencing with "15-May-15" and proceeding in what appear to be 14-day increments (for example, "29-May-15", "12-Jun-15", "26-Jun-15", etc) through until "1-Aug-18". There is one exception to that pattern: the row that records "23-Jun-17" is followed by "30-Jun-17"; but the 14-day cycle appears to continue thereafter.
31 The other two columns of the report then purport to record periodic and cumulative leave accruals (expressed, it appears, in hours). "6.1538" appears in each row of the second column (save for the row in which the "Payroll Date" is recorded as "30-Jun-17", the second column of which reads "3.0769") and the third column contains numbers that commence with "6.1538" and increase from row-to-row by that number (or, in the case of the "30-Jun-17" row, by "3.0679"), eventually reaching a final figure of "513.8423".
32 There is then a second table to the report that purports to identify the "Total Annual Leave Accrued" of "513.8423" and then a series of periods referrable to "Leave Taken". Each such period is expressed by reference to dates and what appear to be a number of hours. Those hours add up to 509.2. The second table concludes with a row that begins "Leave Balance", next to which is recorded "4.6423" (which is equal to 513.8423 minus 509.2). That appears to be the number of hours of unpaid leave that the appellants contended was owing to the respondent at the time that his employment terminated.
33 It is anything but clear how the respondent saw fit to permit the receipt into evidence of the "reconciliation report". It seems quite evidently to offend the rule against hearsay: Evidence Act 1995 (Cth) ("Evidence Act"), s 59. It is difficult, to say the least, to see how it might qualify as a business record: Evidence Act, s 69. It appears to be nothing more than a series of assertions, made well after the event and very much in the context of (indeed only a few months prior to) a contested hearing before the FCCA. To my eye (I say without having to decide the issue), it appears to be wholly without any evidential worth.
34 Regardless, against that "evidence" was evidence from the respondent himself. Amongst other things, he deposed to the times and lengths of periods of annual leave that he took whilst employed by the first appellant. Indeed, he did so in response (which is to say, by way of challenge) to what the "reconciliation report" purported to record. For reasons that are not apparent, he too was spared the rigours of cross-examination.
35 That evidential landscape left the primary judge in an unenviable position. His Honour was confronted with inconsistent accounts as to the periods of annual leave that the respondent took during his employment by the first appellant, neither of which was tested. In the circumstances, it is not clear to me what the appellants say that the learned primary judge ought to have done.
36 The appellants submit that his Honour erred by finding that their failure to provide payslips was a basis for rejecting Ms Quirk's "reconciliation report". That submission cannot be accepted. His Honour made no such finding. On the contrary, his Honour concluded (Primary Judgment, [86]):
By reason on the entry of Judgment against the [appellants], the [first appellant] is taken to have admitted to not providing payslips as alleged in [30] - [31] of the FASOC. I do not accept that the annual leave reconciliation report is an accurate record of entitlements that was maintained over the course of the [respondent's] employment. In those circumstances the value of annual leave entitlements accrued over the course of Contract 2, calculated based on a salary of $35,000, is $5,061.54. That is calculated by multiplying the weekly pay, being $673.07 (calculated on $35,000), by 4 weeks, and then multiplying that amount by 1.88 years, being the period of time worked under Contract 2.
37 The appellants also maintain that the respondent "…did not adduce any evidence which could cause Ms Quirk's evidence to be questioned". That proposition also cannot be accepted. By his affidavit evidence, the respondent quite clearly challenged what the reconciliation report purported to record.
38 Although the question is not free from doubt, I do not accept that the primary judge erred by preferring the direct, sworn testimony of the respondent over a report to which little, if any, probative evidential value attached. The error alleged by ground two of the notice of appeal - in effect (if not terms), that the primary judge erred by rejecting "the uncontroverted evidence of…Jane Quirk" - is not made good.
39 It may well be, with respect, that the figure at which his Honour arrived was improperly calculated. If it was, I consider that to be very much a consequence of the unfortunate way in which the parties - including the appellants - saw fit to conduct this aspect of the inquiry. As it is, it is unnecessary that I should explore other potential errors. It suffices to conclude, as I have, that the error to which ground two gives voice was not made.