my reasoning
32 The question whether a particular document constitutes or evidences the reasons why a decision-maker made a particular decision is one of fact - see, for example, Branson J in W157/00A at [49] and Allsop J in Ayan v Minister for Immigration and Multicultural and Indigenous Affairs [2003] FCAFC 7 at [56]. Technically, her Honour was considering whether the document in W157/00A was a written notice which complied with s 501G(1)(e). Here the question is perhaps somewhat broader i.e. does the briefing minute disclose the respondent's reasons for decision?
33 Branson J referred to an ex-tempore decision of Hayne J in Re Ruddock, Minister for Immigration and Multicultural Affairs; Ex parte Truong, 22 March 2001, unreported (HC).
34 In Truong his Honour said this (in a passage quoted by Branson J in W157/00A)at [48]:
'In my opinion, it is not arguable that this document alone [a document in similar form to the briefing minute in this matter] or this document in conjunction with the notice insufficiently complied with the obligation imposed by section 501G(1)(e). Read as a whole, the document reveals the matters that were before the Minister, assigned to various of them particular weight, and it was on the basis of that information - and I interpolate - only that information, that the Minister then reached the decision which he did. In any event, as I have said, the matter is put beyond doubt by the terms of the notice that were given to Mr Truong that the decision record sets out the reasons for the decision that was reached.'
35 Her Honour acknowledged that the circumstances surrounding the provision of a written notice, including the provision of one or more additional documents, may throw light on the question to be answered (in that case whether there was a notice which complied with s 501G(1)(e)). But her Honour regarded a finding of fact made in another case, taken with respect to a different document, provided to an individual in different circumstances, as providing only "limited guidance in a subsequent case". With respect, I agree whole-heartedly with that caveat.
36 Nonetheless there was a relevant factual distinction between the circumstances in Truong and those in W157/00A, as her Honour acknowledged at par [50].
37 In W157/00A, the relevant part of the letter informing the respondent of the Minister's decision read as follows:
'A copy of the decision record concerning the refusal of your visa application is attached for your information [7].'
38 It would seem from the above passage in Hayne J's reasons quoted above that the covering letter in Truong was in significantly different terms. It appears to have been in similar, if not identical, terms to those in the present case.
39 The relevant portion of the covering letter in this matter read as follows:
'I enclose with this Notice:
· A copy of the decision record that sets out the reasons for the decision.' [emphasis added]
40 Goldberg J at par [85] in W157/00A expressly noted that the decision record had not been identified as a document which set out the reasons for the Minister's decision. All three judges in W157/00A agreed that the briefing paper in that case was not the giving of reasons because it did not explain why the Minister had reached the decision he had. It did not express why the Minister thought one of the alternatives, over the others, should be adopted.
41 That conclusion was based on an examination of the briefing paper, the documents which accompanied that briefing paper and the fact that the covering letter forwarding to the respondent details of the appellant's decision did not refer to the briefing paper as setting out the reasons for the decision, but simply described it as "the decision record". A similar approach was adopted by Allsop J in Ayan. It is not possible to discern from the reasons of Emmett J at first instance in Ayan [Ayan v Minister for Immigration and Multicultural Affairs [2002] FCA 470] or from the reasons of the members of the Full Court on appeal whether the relevant letter forwarding the briefing paper to Mr Ayan described that document as setting out the Minister's reasons for cancellation of his visa. At first instance and, initially, on appeal his counsel argued the case on the basis that the briefing paper purported to set out the Minister's reasons - see Allsop J's reasons at [30] to [42].
42 There were at least four first instance decisions in this Court, preceding the Full Court's decision in W157/00A, which treated the Ministerial briefing paper as setting out the Minister's reasons in the same manner as Hayne J did Truong. Those cases were Adams v Minister for Immigration and Multicultural Affairs [2001] FCA 552 (Heerey J); Ruhl v Minister for Immigration and Multicultural Affairs [2001] FCA 648; (2001) 184 ALR 401 (Cooper J); Javillonar v Minister for Immigration and Multicultural Affairs [2001] FCA 854 (Stone J) and Diep v Minister for Immigration and Multicultural Affairs [2001] FCA 1130 (Goldberg J). It seems to me that the difference between the conclusion in W157/00A and in those cases probably reflects different factual circumstances and in particular the contents of the relevant briefing paper and accompanying documents, including any covering letter.
43 For example in par 54 of Branson J's reasoning in W157/00A, her Honour referred to the circumstance that the document there in question (if it were found to be a statement of reasons) would equally have set out the Minister's reasons for deciding to cancel the visa or alternatively not to cancel the visa. Her Honour added (in the same paragraph):
"In my view, the idea that the one document can be characterised as a notice that sets out the reasons for diametrically opposed decisions depending on whether the expression "agreed" or "not agreed" at the conclusion of the document is crossed out runs contrary to logic. In truth, as in the Canadian case of Suresh [a reference to Suresh v Canada (Minister of Citizenship and Immigration)2002 SCC 1 File No 27790], the document here sought to be characterised as a notice which sets out the Minister's reasons for decision is a document provided to the Minister to assist him in reaching his decision. It does not tell the respondent why his visa was cancelled; at best it sets out facts and other material relevant to the exercise of the Minister's discretion to cancel or not to cancel the respondent's visa. To utilise the logical distinction referred to in [37] above, [a reference to the distinction between the reasons for a decision, the decision itself and the factual findings upon which the decision is based] it may set out the findings of fact which gave rise to the decision but it does not set out the reasons for the decision."
44 I have examined the document which was enclosed in the covering letter sent by the respondent's department to the appellant advising him of the Minister's decision to cancel his visa. It was common ground that that document was the briefing minute. I have also examined the documents which accompanied the briefing minute when it was placed before the respondent. They included Direction No 21 made by the respondent under s 499 of the Act on 23 August 2001 ("Ministerial Direction No 21"). I have also had regard to the covering letter to the appellant.
45 In my view, the statement by the departmental officer in that letter that the enclosure "sets out the reasons for the decision" does not, on its own, convert the briefing paper either into a statement of reasons which constitutes notice within the meaning of s 501G(1)(e) or, simply, the giving of reasons. But I regard it as a relevant piece of evidence to be weighed first in the context of there being no contradictory evidence from the respondent and secondly (and in my view more importantly) in conjunction with an assessment of the briefing minute itself.
46 In my opinion, the briefing minute in this case is very different to the briefing paper described in W157/00A. The briefing paper, although carefully worded in terms of "it is open for you to find …" and the like, points the Minister quite firmly in the one direction i.e. towards cancellation of the visa. For example, on the question whether Mr Long passed the character test, the author of the briefing minute wrote this:
'It is open for you to find on the above facts that there is a reasonable suspicion that Mr LONG does not pass the character test due to the fact that he has been sentenced to a term of imprisonment of 12 months or more.'
47 The criminal record referred to in the briefing minute showed quite clearly that by virtue of the fact that several sentences exceeding 12 months had been imposed on the appellant he had absolutely no chance of passing the character test. The application of s 501(6), when read with the relevant portion of s 501(7) referred to above, deemed him to have failed to pass the character test. The only real question was the exercise of the Minister's discretion not to cancel the visa despite such failure.
48 The briefing minute then took the Minister through the various factors referred to in Ministerial Direction No 21 and made comments such as the following:
"[12] Mr LONG's offence is listed as a very serious offence under the Direction.
[18] On the basis of Mr LONG's criminal history it is open to you to find that his conduct against the community is serious.
[25] … In 2000 Mr LONG was convicted of stealing a motor vehicle and stealing. In consideration of the above factors, it is open for you to find that Mr LONG is at a high risk of recidivism.
[27] … It is open for you to find that cancellation of Mr LONG's visa would serve as a deterrence factor against others committing similar offences. The government has a strong interest in deterring others from committing offences of this nature.
[29] The offences committed by Mr LONG are considered by the government to be very serious. The Australian community expects non-citizens to obey Australian laws while in Australia and therefore it is open for you to find that the character concerns or offence are such that the Australian community may expect that Mr LONG should be removed from Australia."
49 In view of the importance of that portion of the briefing paper which purports to deal with the best interests of the appellant's children, I set it out here in full.
"The Best Interests of the Children
[30] Article 3.1 of the Convention on the Rights of the Child (CROC) states:
"In all actions concerning children, whether undertaken by public or private social welfare institutions, courts of law, administrative authorities or legislative bodies, the best interests of the child shall be a primary consideration."
[31] Mr LONG has 4 children, 3 are under 18 years of age. Mr LONG stated in his submission that these children would be affected by a decision under s.501(2).
[32] Paragraph 2.16 of the Minister's Direction sets out the factors to which the decision maker should have resort when considering the best interests of the child:
[33] Letters of support for Mr LONG from his 11 and 13 year old children are at Annex K and address their relationship with their father. Due to imprisonment, Mr LONG has been separated from his youngest child since she was 3 months old. Prior to his most recent offence Mr LONG was working in a business with his 18 year old son.
Mr LONG stated in his submission, Annex C:
"…my children are my life…they will be able to be raised better (with more family support) than they could be if we all had to return to England."
In a letter of support, Annex L, from Mr LONG's wife, she states:
"…my children they love this life, and deeply love their father and couldn't live without him…a loving and caring father to his children…a 16 month old daughter whom Brian needs to spend some quality time with…"
[34] Mr LONG's terms of imprisonment have been the principal reasons for separation from his children. Whilst Mr LONG was in prison in 1987 the children were cared for by his mother and one of his sisters. Whilst Mr LONG was in prison in the mid 90s his mother once again cared for the children. In 1992 Mr LONG was the sole carer for his children when his wife was sentenced to a term of imprisonment. Mr LONG's wife is currently the sole carer for the children while he is in prison.
[35] Mr LONG's 3 children are aged 18 months, 11 and 13 years.
[36] Mr LONG's children are all Australian citizens.
[37] In regard to the likely effect that any separation from him would have had on his children, Mr LONG indicated 3 of his children would accompany him if his visa was cancelled. He stated in his submission, Annex C:
"I would have to upheave my children's lives to go and live in a country that is foreign to them and does not give them much of a future."
"My children would lose direct contact with their grandparents…a very close part of their everyday lives."
"…My children are not only mine and my wife's lives but also the lives of my parents. They are very close to their grandparents and are the pride and joy of my parent's lives…"
"…my eldest son…would remain here in Australia. This would be detrimental to his younger siblings as they would grow not to know their eldest brother."
[38] Mr LONG did not address the impact of his prior conduct on the children in his submission, Annex C.
[39] Mr LONG's children have spent their entire lives in Australia.
[40] Should Mr LONG's visa be cancelled and he is removed to Great Britain and should his children accompany him, the educational facilities and standard of the health support system in Great Britain for the children is of a similar standard to that in Australia.
Mr LONG stated in his submission, Annex C:
"I would have to basically start my family's lives over…re-set up… education…already established here…detrimental to my family stability."
[41] Should Mr LONG's visa be cancelled and he is removed to Great Britain and should his children accompany him, they would not need to learn a new language.
[42] Should Mr LONG's visa be cancelled and he is removed to Great Britain and should his children accompany him, his children would not need to adapt to a new culture.
[43] It is open to you to find from the information given that the cancellation of Mr LONG's visa and his removal from Australia would not have a detrimental effect on his children.
A copy of the submission from Mr LONG is at Annex C."
50 Paragraphs [32] to [42] can be seen to reflect, in precise sequence, the ten factors listed in paragraph 2.16 of Ministerial Direction No 21, which I set out below:
"2.16 When considering the best interests of the child, decision-makers should have regard to the following:
(a) the nature of the relationship between the child and the non-citizen;
(b) the duration of the relationship including the number and length of any separations and reason/s for the separation; the hypothetical prospect for developing a better/stronger relationship in future (whether or not there has been significant recent contact) would normally be given relatively less weight than the proven history of the relationship based on past conduct;
(c) the age of the child;
(d) whether the child is an Australian citizen or permanent resident;
(e) the likely effect that any separation from the non-citizen would have on the child;
(f) the impact of the non-citizen's prior conduct on the child;
(g) the time (if any) that the child has spent in Australia;
(h) the circumstances of the probable receiving country, including the educational facilities and the standard of the health support system of the country to which the child may have to go, or return to, should the non-citizen not be permitted to enter or remain in Australia;
(i) any language barriers for the child in the probable country of future residence, but taking into account the relative ease with which younger children acquire new languages; and
(j) any cultural barriers for the child in the probable country of future residence, but taking into account the relative ease with which younger children adapt to new circumstances."
51 In Javillonar, at [26] Stone J made the following observations which, in my view, are completely apposite to the facts of the present matter:
"In this case, the Department's brief to the Minister contained the applicant's personal and visa details, information relevant to the character test (see [7] above), an assessment of the applicant's character and an outline of matters relevant to the Minister's discretion. The Minister's decision is consistent with the analysis and recommendations made in the Departmental brief. Given that the Minister is obliged by s 501G(1)(e) to provide reasons for his decision, the completion of Part E [where, as in the present matter, the Minister indicated his decision] without comment leads to the conclusion that the Minister adopted the brief as a statement of his reasons …".
52 In my view, the evidence to which I have referred above establishes that the briefing minute sets out the reasons for the Minister's decision to cancel the appellant's visa.
53 If I am wrong in making that inference I consider that the briefing paper provides sufficient evidence from which it should be inferred that, on the balance of probabilities, the respondent did not get to the first step of the process of balancing the best interests of the appellant's children against other relevant considerations. In Wan at [26] this was described as "the starting point".
54 A central basis of the appellant's written submissions to the Minister was that his three younger children would travel with him if he were deported to England and that this would be detrimental to them for various reasons stated in his letter. The appellant in fact used the word "detrimental" in that letter. This may well have led the author of the briefing minute to state at [43]:
"It is open to you to find from the information given that the cancellation of Mr LONG's visa and his removal from Australia would not have a detrimental effect on his children."
55 In my view, in turn, it is open for us to infer and I so infer, that the respondent found that the cancellation of the appellant's visa and his removal from Australia would not have a detrimental effect on his children and that he stopped at that stage. That is, in the absence of any contrary evidence, I infer that he did not reach the stage of considering what were the best interests of those children.
56 I draw that inference more confidently in the light of the absence of any evidence from the respondent to the contrary. In written submissions the respondent undertook, if the Court concluded that the briefing minute did not constitute notice of his reasons for decision for the purposes of s 501G(1)(e) of the Act, to provide such a statement of reasons. In my view, the Minister has had ample opportunity to put before the Court evidence that he did assess the best interest of the appellant's children before he found that those interests were outweighed by other circumstances. No explanation has been given for the failure to tender such evidence.
57 Counsel for the respondent accepted that if we were to conclude that the Minister had treated as the relevant consideration, the asserted fact that cancellation of the visa would not have a detrimental effect on the appellant's children instead of treating their best interests as a primary consideration, that would have been a departure from the standard laid down in Teoh. He also conceded that that would have amounted to jurisdictional error. He was correct to do so because it was common ground that the respondent had not given notice of the type required by the Teoh principle. In those circumstances, I consider that the appeal should be allowed.