The Evidence in respect of the Video Link Application
17 In early November 2016, HSF requested MB to consent to Ms LeDrew's evidence at the initial trial being given by video link. MB refused its consent. In late June 2017, HSF renewed its request. Consent to having Ms LeDrew's evidence given by video link was still not forthcoming. On 30 June 2017, TWE filed the present application. By letter of the same date, MB informed HSF that the plaintiff would not consent to Ms LeDrew's evidence being given by video link and set out its reasons for adopting that attitude.
18 The factual basis for the order which TWE now seeks is set out in par 13 of Mr Mitchell's affidavit. Paragraph 13 of that affidavit is in the following terms:
I am informed by Ms LeDrew and believe that:
(a) Ms LeDrew is a citizen of the USA and lives in Danville, California;
(b) In about February 2017, Ms LeDrew commenced employment with Terlato Wine Group (Terlato) in the role of President of Winery Operations & Chief Development Officer. Terlato's businesses include vineyard ownership, winery ownership and management, wine import and export, and wine marketing and sales.
(c) Ms LeDrew is a member of Terlato's executive leadership team and reports directly to the CEO. She is responsible for managing Terlato's winery interests, comprising full ownership of 7 wineries in the US and part ownership of 4 wineries outside of the US. Ms LeDrew is also responsible for managing production from Terlato's vineyards, the direct to consumer business and business development. The business development component of Ms LeDrew's role involves managing business strategy, acquisitions and new brand relationships. Ms LeDrew is currently involved with several projects in this regard.
(d) Ms LeDrew's usual hours of work are from approximately 7am to 7pm. Ms LeDrew is also required to attend a large number of business meetings over dinner.
(e) Ms LeDrew's role at Terlato means that it would be very difficult for her to attend the trial in person, including for the following reasons:
i. Having commenced her employment in February 2017, Ms LeDrew is relatively new to her role at Terlato, and the transition process involved with taking on this role is still underway.
ii. The period from about August to October of every year is critical to Terlato's production operations (which, as set out above, Ms LeDrew is responsible for managing). The harvest of Terlato's vineyards is at its peak in the months of September and October.
iii. Ms LeDrew's role involves regular travel between California and Terlato's head office in Chicago. Ms LeDrew is based in Terlato's Napa office and spends the first week of every month in Terlato's Chicago office. Any attendance at trial may therefore disrupt Ms LeDrew's need to travel as part of her role. Further:
A Ms LeDrew has European based suppliers of Terlato scheduling visits to Chicago in the week starting 11 September 2017.
B Ms LeDrew will be in New York at the end of the week starting 11 September 2017 for a board meeting.
C Ms LeDrew is expected to attend Terlato's Board meeting on 18 September 2017 in Chicago.
D At the time of swearing this affidavit, Ms LeDrew expects to receive further requests for meetings that require her to travel.
(f) Ms LeDrew also has personal difficulties arising from any travel in the period from 27 August 2017 to 5 September 2017. At this time, Ms LeDrew's son will be visiting her in California. Ms LeDrew has not seen her son since the Christmas period as he attends college in San Diego and has been (and will be) in Wisconsin over the US summer period due to baseball related commitments with his university.
(g) Ms LeDrew has therefore requested that she be permitted to give evidence at the trial by video link.
19 Mr Mitchell also gave evidence about the video link facilities available at TWE's Napa office. He explained that those facilities are high-tech and adequate for the purpose of enabling Ms LeDrew to give evidence by video link including at an electronic trial such as the initial trial. Based upon Mr Mitchell's evidence concerning TWE's Napa office facilities (which I accept), I am satisfied that there is no impediment of a technical nature to the making of the order sought by TWE. The plaintiff argued that Mr Mitchell's evidence directed to TWE's technical capabilities was not sufficiently detailed to justify my reaching an appropriate level of satisfaction in relation to this point. I do not agree.
20 Ms Nagy exhibited a bundle of documents marked as "Exhibit MN-7" to her affidavit. At p 4 of Exhibit MN-7, Ms Nagy produced a copy of a letter written by MB to HSF dated 30 March 2016. In that letter, MB asked HSF to confirm that:
(a) Ms LeDrew would be called as a witness at the initial trial by TWE; and
(b) TWE would be in a position to compel Ms LeDrew's attendance before this Court notwithstanding that she is not resident in Australia and is no longer an employee of TWE.
21 HSF replied to MB's letter of 30 March 2016 by letter dated 1 April 2016, a copy of which is found at p 5 of Exhibit MN-7. In that letter, HSF said:
At present, TWE intends to call Ms LeDrew as a witness in the proceeding and to that end, Ms LeDrew has indicated that she will continue to co-operate for the purposes of the trial. We consider that the change in Ms LeDrew's employment status does not affect the application heard by the Full Court on 19 November 2015.
22 At par 13 of her affidavit, Ms Nagy explained the reasons why the plaintiff would not consent to TWE's video link application. She said:
The plaintiff's position is that the exercise of the Court's discretion to permit Ms LeDrew to give evidence by video link is not likely to facilitate the fair disposition of the controversies between the parties because of the following circumstances, some of which I discuss in greater detail below:
(a) Ms LeDrew is a former senior employee of TWE whose knowledge, actual or constructive, may arguably be attributed to TWE;
(b) there are a number of topics on which Ms LeDrew gives evidence that are critical to the matters in dispute between the parties;
(c) the evidence of the plaintiff's wine industry expert Mr Chadwick conflicts, in material respects, with Ms LeDrew's evidence;
(d) at trial, the plaintiff's cross examination of Ms LeDrew will require her to be shown and respond to numerous documents;
(e) for reasons which include those referred to in (a)-(c) above, I believe that the Court will be required to make findings as to the credibility of Ms LeDrew that will be based, in significant part, on assessment of her demeanour under cross examination; and
(f) the length of Ms LeDrew's likely cross-examination and the time zone differences between Australia and the US (amongst other considerations) make the proposed arrangements impracticable.
23 At par 14 of her affidavit, Ms Nagy referred to a number of matters of fact set out in Ms LeDrew's affidavit about which there was not likely to be any controversy. At par 16 of her affidavit, Ms Nagy said:
Ms LeDrew's evidence on a number of topics is likely to be of critical relevance in the Court's determination of key areas of controversy between the parties, including:
(a) how distributors calculate inventory: Ms LeDrew deposes that distributors generally only include inventory when they receive it (i.e. they do not include stock "in transit" (LeDrew Affidaivt, para 35)). Whether "in transit" inventory was counted in US distributor inventory calculations (in the context of determining compliance with their contractual minimum inventory obligations) is the subject of substantial dispute: see Affidavit of Raymond Steven Chadwick, affirmed 8 June 2017 and expert report that appears as Annexure RSC2-1 to that affidavit, (2nd Chadwick Report), at paragraphs 4-7;
(b) "target" inventory levels: Ms LeDrew deposes that the minimum inventory levels specified in contracts between suppliers and distributors do not represent a "target", or optimum, level of inventory (LeDrew Affidavit, paras 36-37). Ms LeDrew contends that her understanding was that TWE's distributors would find an inventory range of between 90 and 100 days on hand acceptable (LeDrew Affidavit, at para 149). However, Mr Chadwick considers the minimum inventory levels (of 70 or 58 days) to be the optimum levels for both distributors and suppliers: see Affidavit of Raymond Steven Chadwick, affirmed 2 February 2017 and expert report that appears as Annexure RSC1 to that affidavit, (1st Chadwick Report) at paragraphs 67-71. This dispute is important in the context of, amongst other allegations, the plaintiff's material non-disclosure allegations pleaded at paragraphs 39(aa) and 40(aa) of the second further amended statement of claim (see also disputed paragraphs 31C(d) and 31D which provides a foundation for those allegations);
(c) whether TWE's strategies and targets for volume and earnings growth in the Americas in FY2013 reflected in TWE's Five Year Plan were reasonable. Ms LeDrew presented the Five Year Plan and FY2013 Operating Plan for the Americas to TWE's Board in May 2012 and deposes that she was confident that the initiatives within it could turn around TWE's business (LeDrew Affidavit, paras 93-99). In contrast, the plaintiff's expert Mr Chadwick is highly critical of those strategies and considered them to be "extremely aggressive" (1st Chadwick Report, paras 72-149, particularly at paragraph 145);
(d) whether TWE should have anticipated that during FY2013 it was likely that its distributors would seek to reduce the levels of inventory of TWE wines. Ms LeDrew deposes to numerous discussions with distributors after she joined TWE in February 2012, including an email discussion in April 2012 (incorrectly stated as 2013 in LeDrew Affidavit, para 53) in which SWS stated that it "agrees that current inventory levels are much too high" proposed to "work with TWE to reach contractual inventory levels on a managed/phased approach" and to "reach target days on hand" - yet Ms LeDrew deposes that she did not understand SWS to mean that it expected to reduce to contractual minimum levels (LeDrew Affidavit, para 53);
(e) the causes of a build-up in US distributor inventory of TWE products during 1H13 (when TWE had informed the market it intended to deload by 300,000 to 500,000 cases during FY2013) (see LeDrew Affidavit, paras 116-117), which causes the plaintiff contests; and
(f) the point at which she, and (in the plaintiff's submission, therefore TWE), knew of a material risk that excess distributor inventory would be likely to mean that TWE would have to provision for destruction of wine, discounts and rebates, or write down the value of its bulk and finished wine inventories (noting the lengthy history of the Relevant Period Ms LeDrew recounts throughout most of her affidavit).
24 Ms Nagy then drew the Court's attention to the time differences between the various cities in the USA where Ms LeDrew is likely to be during the period of the initial trial in order to make the additional point that there was a significant disconformity between the US times and the times in Sydney.
25 At par 22 of her affidavit, Ms Nagy said:
I anticipate that if the Court grants the defendant's application, it will be necessary for a legal representative of the plaintiff to be present at TWE's proposed site for her testimony during all of the cross examination of Ms LeDrew. This will be to ensure that correct documents are provided to her during the cross examination and are managed appropriately. In addition, in circumstances where Ms LeDrew is giving evidence at a facility operated by the defendant in Napa, and no member of the Court's staff can be present, some oversight by or on behalf of the plaintiff will assist in maintaining confidence in the integrity of her evidence and avoiding any concern or doubt that it has been contaminated (even if inadvertently) in some way.
26 At par 18 of her affidavit, Ms Nagy offered a practical solution to the problem created by Ms LeDrew's desire to see her son. She suggested that it would be appropriate that Ms LeDrew be informed that she would not be required to be available to give evidence in Sydney prior to the week commencing 11 September 2017.