Procedural matters
20 The originating application was filed by the prospective applicant, JBL, on 29 May 2019 and was supported by a number of affidavits. A first case management hearing occurred on 11 June 2019 at which orders were made to bring the matter to an expeditious hearing. The matter was obviously of commercial significance to JBL and, necessarily, important to National Stock Exchange to the extent to which it concerned the manner in which it applied the Listing Rules. The orders made included one that the NSX parties were to file their material by 5.00 pm on 25 June 2019. Orders were also made for the exchange of submissions. Naturally, the submissions were to be filed after the exchange of the evidence. It is to be kept in mind that the orders were made with the agreement, if not consent, of the parties.
21 Despite the NSX parties and their solicitors being aware of the terms of this Court's orders of 11 June 2019, no affidavit material was filed by them prior to 25 June 2019. Nothing was filed which sought to contradict the matters raised by JBL and nothing was filed to suggest that the context in which the application was to be heard might change as a result of the actions of National Stock Exchange.
22 However, on 25 June 2019, the solicitors for the NSX parties, Ashurst, sent to JBL's solicitors, McCullough Robertson, a letter enclosing a USB containing various documents. It was said that the NSX parties would be seeking to tender the documents contained on that USB at the hearing of the matter.
23 By letter of 26 June 2019, McCullough Robertson wrote to Ashurt seeking confirmation that the NSX parties did not intend to file and serve any material in advance of the hearing.
24 By a return email later that day Ashurst confirmed that their clients did not intend to file and serve any affidavit material in advance of the hearing. McCullough Robertson immediately responded, advising that JBL will object to the tender of any documents which ought to have been included in affidavit evidence.
25 By a further email on 26 June 2019, Ashurst responded to McCullough Robertson. In part that email read:
We have identified to you the documents that we currently propose to tender.
We are not seeking to take you by surprise, which is why we have identified those documents. If, however, upon receipt of your submissions it becomes apparent that there are further documents which we consider our clients should tender, we do not consider the orders prevent us from doing this.
26 That response was disingenuous. The orders made by this Court on 11 June 2019 were pellucid in their intent. The evidence on which the application was to be heard was by affidavit filed and served in accordance with the Court's directions and prior to the filing and serving of submissions. The suggestion by one party that such orders would not impose some form of impediment to the tendering of documents at the hearing of the application had no substance.
27 Despite the previous assertion by Ashurst that its clients had no intention of filing any affidavit material, on the evening of 17 July 2019, the prospective respondents sought to file in this Court an affidavit which, together with annexures, totalled approximately 2,800 pages. At the hearing on 19 July 2019, counsel for the NSX parties sought to rely upon it. Its contents were, substantially, a letter from National Stock Exchange to JBL dated 16 July 2019 relating to its alleged concerns about JBL's conduct. Counsel for the NSX parties submitted that the letter now provided all of the information which the NSX parties need for the purposes of pursuing any action and that because of the existence of the letter, the relief pursued by JBL should be refused.
28 The letter, dated 16 July 2019, is 25 pages long and the annexures consist of approximately 2,740 additional pages. Necessarily, the date on the letter post-dated the date on which National Stock Exchange had been required to file its material. The affidavit annexing the letter stated that the letter was given to JBL and its solicitors on 16 July 2019.
29 No adequate explanation was given as to why the letter was prepared when it was. In a further affidavit filed by the NSX parties in which an explanation for the late filing of the affidavit of 17 July 2019 was given, it was said that "in about late June 2019", National Stock Exchange decided to make a decision in relation to the matter. The identification of the time when the decision was made appears to be deliberately vague such that it cannot be known whether the so-called determination to provide a letter in relation to the applicant's concerns arose prior to or after the date on which the NSX parties were to file their material in this action. It should be observed that this affidavit was produced in response to the Court requiring an explanation why the affidavit had not been filed in accordance with its directions. That, however, does not really matter. The NSX parties and their lawyers had been well aware since 11 June 2019 that this application was to be heard on 19 July 2019 and that orders had been made for the delivery of the parties' affidavit material and, thereafter, their submissions. The programing of the delivery of submissions after the evidence is filed affords the parties an opportunity to assist the Court by providing their analysis of the evidence on which the matter may turn. Here, the strategy engaged in by the NSX parties and their lawyers was to circumvent the orders made by the Court which had the effect of enabling their written submissions, which were also lodged after the time directed by the Court, to deal with the late affidavit evidence whilst denying that opportunity to JBL's lawyers.
30 In the circumstances in which the application progressed, at the very least it could be expected that some explanation as to why the letter was not written earlier than the date which appears on it (that is, if 16 July 2019 was truly the date on which it was finalised). That is not to deny that the letter would not have taken some time to prepare. Although it appears under the hand of Mr Fitzpatrick, Head of Market Operations, National Stock Exchange of Australia, it has all the hallmarks of having been drawn and settled by lawyers. That, of itself, is not inappropriate. However, that would not necessarily be the case were it to be proffered as constituting the actual thought processes of a decision maker on behalf of the NSX parties.
31 Somewhat unusually, JBL did not oppose the reliance by the NSX parties on the late affidavit. Had objection been taken, it would have been very difficult for those parties to satisfy the Court that it should have been admitted into evidence. The strategy adopted by them appeared to offend s 37N of the Federal Court of Australia Act 1976 (Cth). Further, no objection was made by Mr Hodges QC for JBL that any part of the affidavit was not relevant to the determination to be made by the Court. The only concern raised in relation to the 2800 page late affidavit came from the Court. After questions were raised by the Court as to which of the 2774 pages of exhibits were relevant to the decision to be made, neither Mr Hodge QC nor Mr Andreatidis QC for the NSX parties were able to identify any apart from the letter itself. After a short adjournment, counsel agreed that none of the letter's attachments were relevant to any decision which needed to be made by the Court. In effect, despite the affidavit having been tendered and no objection being made, even on relevancy grounds, Counsel then agreed that approximately 2740 pages of it was not required. Orders were made that the original affidavit filed be uplifted and replaced with one which contained only the relevant documents.
32 In one particular State in this country there has been, for many years, a prevailing practice whereby litigation is conducted by shovelling vast amounts of documents into evidence without any real concern by either party as to their relevance to the issues to be decided. During addresses, little or no reference is made to most of them or why they are part of the evidence. The Court is left to attempt to sort through the vast array of tendered documents to try to ascertain their import, if any, in relation to the determination to be made. It is, unfortunately, a practice in which both sides of the legal profession have been complicit. It is wasteful, both in terms of the costs to the litigants and of the courts' ever-diminishing resources and is a practice which ought to be deprecated in the strongest terms. In this Court it is conduct which contravenes ss 37M and 37N of the Federal Court of Australia Act and it ought to be met with the punitive provisions which that Act provides.