The applicant's legal costs
38 Under the proposed settlement deed, the applicant's legal costs are capped at $1,000,000 plus GST. Further, the reasonable costs of the settlement administration, to be undertaken by the applicant's present solicitors, are capped at $100,000. The proposed settlement requires that each of these costs are to be approved by the Court.
39 Almost immediately, one is drawn to the fact that the legal costs will account for approximately 50% of the settlement sum. For a matter which has resolved itself at the preliminary stage, such costs appear, at least on first blush, to be rather high. As a result, on 1 November 2024, the Court ordered that a referee be appointed to report on the reasonableness or otherwise of those costs. Somewhat belatedly, although the reasons for the lateness are not apparent, the referee, Mr Bloom, was appointed on 19 December 2024 by a Registrar of this Court. That delay, it should be said, was not due to any fault or conduct of the Registrar.
40 Mr Bloom published two reports. His initial report of 4 February 2025 articulated a number of concerns which he had in respect of the fees charged. Consequently, the applicant's solicitors approached him to prepare a further report after furnishing him with further information that was said to respond to his initial concerns. He delivered his second report on 10 February 2025.
41 It is a matter of great concern that the letter of instruction to Mr Bloom from the applicant's solicitors was dated 29 January 2025. The lateness of the instructions to him, given that the order for his appointment was made on 1 November 2024, was not explained. This concern is exacerbated by the fact that the matter was to return to the Court for hearing on 5 February 2025. The result of the lateness of the instructions was that Mr Bloom's first report, through no fault of his own, might be described as somewhat superficial and, indeed, deficient. It does not attach his letter of instruction, nor does it attach the documents considered by him in reaching his conclusions. Indeed, it is a matter most obvious that the Court did not have before it a statement of the solicitors' costs with supporting documents identifying the work done (and by whom), the time taken, and the amounts charged. Such quintessential documents must necessarily have been considered by Mr Bloom in reaching his conclusions and no reason was given to the Court for their absence. Nevertheless, Mr Bloom's report suggests that he was appraised of sufficient material to enable him to make appropriate comments, and which generally supported the rates at which the applicant's solicitors charged for their work and the amount of work done.
42 It is also worthy of remark that Mr Bloom identified that his analysis had been conducted with an air of superficiality because the solicitors' substantive cost statement was only delivered to him on 29 January 2025 and a smaller cost statement delivered some two days later. Consequently, he had only a limited time to assay the veracity of the solicitors' claims. No explanation was given for the failure to provide these documents to Mr Bloom in a timely manner.
43 Nevertheless, given Mr Bloom's expertise in this area, he was able to identify and articulate in his initial report those elements of the costs claimed by the applicant's solicitors which he regarded as reasonable. He was also able to identify a number of unreasonable elements. The latter included some unreasonable duplication including, for example, the solicitors charging $82.29 for each letter sent to each class member in relation to the opt-out notice, even though those letters were identical in substance. In effect, it resulted in a claim of some $37,000 for the costs of sending one letter, albeit to multiple recipients. That was not an isolated incident.
44 For the purposes of his report, Mr Bloom prepared his own assessment of the various costs elements, including the solicitors' costs and disbursements and the like. He then applied percentage increases for care and consideration, albeit at a somewhat low level, and the conditional fee uplift of 25%, which he regarded as appropriate. In total, Mr Bloom concluded that on his assessment, total fees of $1,110,000 - $1,155,000 (inclusive of GST) would be reasonable. That had the consequence that he accepted that the $1 million cap imposed upon the applicant's legal fees was, in fact, reasonable.
45 In his second report, Mr Bloom corrected some earlier misunderstandings. In particular, his belief that the capped costs of $1 million in the proposed settlement was inclusive of GST. He also made some minor adjustments based on new information which he did not have when he prepared his first report. He thereupon applied those changes to his calculations which resulted in a revised assessment of reasonable costs at between $1,089,000 - $1,134,000 (inclusive of GST). In the result, he remained of the view that the amount of fees proposed to be paid to the solicitors for the applicant fell within the broad bounds of reasonableness.
46 Ultimately, a not insignificant part of the costs claimed by the solicitors related to the care and consideration component and the conditional costs uplift of 25%. In circumstances where the solicitors have assumed substantial risk in the litigation which inure for the benefit of their client and the class members, and those class members will receive what can only be described as a windfall gain, the care and consideration component and uplift percentage are justified.