Notwithstanding this however Council has no option but to refuse the application, taking into account the matters raised above, and the requirements of the Act and Regulations.
23. Although, as mentioned previously, the early reports have been consistently identified by the applicant as "Middlemiss reports" , it must be appreciated that in each case they were draft reports prepared over the name of Amanda Treharne as Acting Statutory Planning Manager, on behalf of the Director of City Environment. Ms Treharne explained that the procedure within the planning section of the council is for the Area Planning Manager to first consider the matter. Thereafter the Statutory Planning Manager signs off on the report with the Director of Planning and Building. No report is placed on the business paper of the committee or the council until it has been signed off by the General Manager. Mr Middlemiss at relevant times was the Acting Area Manager.
24. It is apparent from the series of documents presented in evidence, and the sequence of events, that Mr Middlemiss undertook the task of investigation and assessment and thereafter the drafting of a preliminary report for consideration and, if approved, for adoption and endorsement by Ms Treharne. It became necessary for her to fully re-assess the whole application when she was not able to gain access to Mr Middlemiss during his absence on leave following the undertaking given by the General Manager that the application would be considered at the committee meeting on 29 May 2002.
25. The report by Ms Treharne following her re-assessment of the application was reviewed by the General Manager and included on the agenda for the meeting scheduled on 29 May 2002. The report was not considered at the meeting due to the constraints imposed by the orders made by Lloyd J.
26. Notwithstanding that, in the Courts opinion, it is unnecessary to do so having regard to its ultimate conclusion in respect of the claim for relief, it is convenient, as well as appropriate, to contrast the form of the report forwarded to the applicant's solicitor on 27 May 2002, with the final form of the report which Ms Treharne proposed to submit to the meeting of the committee on 29 May 2002. The applicant has addressed the differences in some detail. The analysis, in any event, assists to illustrate the difficulty the Court has encountered in seeking to determine the application in favour of the applicant.
27. The proposed development is described in both copies of the report in almost identical terms, except for the addition of a reference to "new walls and bi-fold doors to the wall in front of the balcony" and "use of the roof area as a garden terrace in conjunction with the bar" to the later copy of the report. This difference is apparently no more than an amplification of the description of the proposal following the lodgement of further amended plans by the solicitor for the applicant on 29 April 2002.
28. The earlier report recommended deferred commencement subject to conditions. The final report recommended refusal.
29. Although the earlier report states, almost in passing, that there are a number of matters which still require the applicant's further attention, the second was more poignant and stated that insufficient information has been submitted with the application by way of a Statement of Environmental Effects and a set of correctly drawn and coloured plans. This is said to "prohibit" a full assessment of the application.
30. Different information is provided in relation to the hours of operation considered under the heading of "Residential Amenity - Hours of Operation".
31. In the latest report, a new heritage issue is raised "with respect to insufficient information to enable assessment of the full impact on the building and the conservation area". Ms Treharne deletes reference to the fact that the balcony area was formerly partially enclosed with clear glazing, "as evidenced in a photo of the site seemingly from the 1940's and again still in existence in a photo held on the file dated 1986". Under the heading "Background History" reference is made to appeals to this Court. They are not mentioned in the earlier report.
32. In describing the earlier proposal, the reports differ in that the later edition observes that no Statement of Environmental Effects was submitted in support of the application. It makes other complaints regarding the lodgement of supporting material, particularly as the applicant has requested the council to link the current application to the two previous applications, both of which were refused by the council and, on appeal, by this Court.
33. The latest report identifies a major problem in assessing the current development application as being the confusion in identifying exactly what the application is seeking to have approved. Other detrimental remarks are made regarding the way in which the applicant has responded to negotiations early in 2002 where it was agreed that the current appeals would be withdrawn if there was a favourable outcome to a revised development application. The second report reflects Ms Treharne's dissatisfaction with the information provided.
34. Initially, the draft report indicates that the council's Heritage Planner does not oppose any roof additions which are not visible from the street, but strongly opposes the enclosure, whether partial or total, of the balcony facing Missenden Road. It is said the enclosure of the balcony, opposed by the Heritage Planner, is reflected in the recommended deferred commencement consent as requiring the enclosure of the balcony to be deleted. In the final report three key aspects of the heritage impacts of the proposal are commented upon adversely. It is noted that the applicant has submitted a Heritage Impact Statement which makes an assessment based on a different set of plans which are not currently available. No new heritage impact assessment has been undertaken or submitted in support of the current application.
35. The second report identifies a non-compliance with cl 28 (i)(b) of the LEP. This relates to urban design principles. The earlier report makes the following observations in respect to this issue:-