The evidence of what the parties agreed
64The claim pressed was that there was no express agreement reached as between Mr Horley and Mr Howieson as to rates, but a term was implied that a reasonable sum could be charged. Her Honour rejected Mr Horley's defence that what had been agreed was that the work undertaken in producing the concept plans he was to take to China, would be done for $5,000. In doing so, her Honour gave no consideration, however, to the evidence going to the terms of the contract which the parties entered, or indeed the evidence which Mr Howieson gave, which was inconsistent with the case which the defendant pressed.
65Her Honour rejected the defence advanced on the basis of Mr Horley's credit, having earlier said of the $5,000 that 'on my reading of the evidence it is still not clear whether that was an amount that was agreed upon'. That is a difficult conclusion to understand. It was common ground that $5,000 had been agreed. What was in issue was what the payment made was intended to be for.
66It is apparent from her Honour's explanation that her credit findings rested on a number of bases which were factually inaccurate. In part they contradicted matters about which the parties were agreed, or over which they had not joined issue. Nor did her Honour consider how Mr Howieson's evidence of what had been discussed, departed from the case which the defendant pressed at the hearing, having abandoned its reliance on the March agreement.
67On appeal her Honour's conclusions in relation to Mr Horley's credit were argued to be objectively irrational, made without adequate reason and involving a denial of procedural fairness, in so far as she rejected evidence to which there had been no objection and which was clearly relevant and admissible (see McCarthy v NRMA Insurance Ltd [2002] NSWSC 1011).
68It is uncontroversial that where credit is in issue, the cross-examination of the witnesses is of particular importance. As a matter of fairness, if a party proposes to submit that a witness' evidence should be rejected and another witness' evidence on the same topic preferred, the witness must be cross-examined on the matters in issue. A failure to cross-examine may give rise to a Browne v Dunn (1893) 6 R 67 point. In this case Mr Horley's evidence was rejected, even in relation to matters over which there was no issue between the parties, for factually inaccurate reasons. Nor did her Honour address the conflicting evidence which Mr Horley and Mr Howieson gave about relevant matters. It is unarguable, in those circumstances, that her Honour's credit findings must be revisited.
69It is apparent from a review of the evidence, that the issues lying between the parties could not simply be resolved by a rejection of Mr Horley's evidence, as a matter of credit. Not only did her Honour fail to determine the defendant's claim on the basis advanced at the hearing, she also failed to consider and resolve the evidentiary conflict between Mr Howieson and Mr Horley, as to the terms of the agreement which they had reached.
70In determining what had been agreed, what the objective evidence revealed, also had to be considered. Her Honour also did not refer to this evidence.
71It is thus convenient to commence with a consideration of the October invoice, on which the defendant's claim rested. What Mr Howieson provided to Mr Horley gave no account of the work to which it related, what had been done, what hours had been worked, or by whom. All that it provided in relation to the earlier $5,000 payment, was that it was a 'deposit', for which a credit was given.
72Mr Howieson's evidence was that no time records of the work done for Mr Horley had been kept by the defendant. Nor could he remember discussing with Mr Horley what the defendant's hourly rates were. They were first disclosed when the proposed March agreement was provided, after the work in question had been completed and the $5,000 paid. While agreement in those terms was never reached, it is relevant to observe that the March agreement proposed both hourly rates and 'substantiation of the charges by way of time sheets or other records to show all hours expended on the project'. That such records were not kept in relation to the earlier work performed, lends support to Mr Horley's evidence, that a lump sum was agreed for production of the concept plan.
73Evidence in chief was given at the hearing by way of affidavit. Because of the way the matter was prepared for hearing, Mr Horley's statement did not respond to that of Mr Howieson and there were no reply affidavits provided. The affidavit and statement were each sworn on the same day. Mr Horley's defence rested on conversations to which he deposed as having taken place on 17 January 2007, when Mr Howieson was engaged to produce the concept drawings. Mr Howieson's affidavit did not deal with those conversations and he gave no evidence in chief about what Mr Horley claimed was then discussed and agreed. Having not disputed that evidence, Mr Howieson was not cross-examined on what Mr Horley said had been discussed that day. The result was that Mr Howieson gave no evidence about those alleged conversations.
74The onus lay on the defendant to establish its claim that it had been agreed that the defendant could charge a reasonable sum for the work. That was not Mr Howieson's evidence as to what had been agreed.
75In his affidavit, Mr Howieson described an initial meeting in January 2007, when he was told to 'go ahead and start work'. He opened a file, placed into it some documents and photos which Mr Horley gave him, contacted a surveyor and downloaded some route planning information, which he obtained from the Guest House website. He travelled to the site on 17 January, where he met Mr Horley, who told him that he wanted to rebuild the Guest House, as well as enlarge it. Mr Howieson's account of their conversation on 17 January was:
"I said: When do you need the design?"
He said: "Soon. I'm going to China in about 3 weeks so it has to be finished by then. I'll be away for a couple of weeks." He told me a date on which he was to leave in February. I no longer recall the date.
I said: "Alright. We have a deadline. We'll get started straight away and refine the design brief as we go. When the brief and the extent of work are bedded down, I can calculate a firm fee for the work."
He said: "Okay."
76Mr Horley's evidence was that when they met at the site on 17 January, the conversation was:
"Me: "I would like some concept plans, nothing final, to show to this Chinese investor. I am going to China in February and I would like to meet him then with some plans to show him the potential redevelopment of the Property. What I want is to rebuild the same as the original guest house, but 50% wider and 50% longer. This will mean the floor area will be about 2.25 times larger than the original floor area. It should be built around the existing fireplace and chimney, which is the only part left standing. I want the guest rooms to be a little larger than originally and also want all of them to have windows instead of just fanlights over the doors. I also want to move all the storage, laundry, freezer room and parking into a basement area excavated under the building. I also want a restaurant built in a separate building next door to the guest house, where the tennis court is at the moment. I want this restaurant building to be in the same style but smaller than the guest house. There should be a covered walkway between the two buildings.
"All I need at the moment is some preliminary plans, not full designs, to give this Chinese investor an idea of what I want to do and see if he will be interested in investing in the project. If I am happy with your concept plans and the project goes ahead, then I will get you to do the proper plans to be used for the redevelopment."
Howieson: "It will cost you about $5,000.00."
Me: "Yeah, that's OK."
77Mr Howieson gave no evidence about this alleged conversation. It was certainly not expressly denied.
78While some extracts from Mr Howieson's diary were in evidence, the 17 January entry was not. The diary entries which were in evidence contain no account of matters Mr Howieson claims were discussed and agreed.
79Mr Howieson's evidence was that he then pursued information from the surveyor and met again with Mr Horley on 29 January, when his intentions were discussed in the context of his planned trip to China in February. On his account, Mr Howieson and Mr Horley spoke again on 6 February, to this effect:
"I said: "I need something paid to cover some of our costs until you get back from China."
He said: "I can give you $5,000 for that, and I'll make sure you are paid when I get back."
I said: "yes please. I'll give you our bank account details."
80Mr Horley's evidence of the February conversation was:
"27. On the same day, shortly after I received that e-mail, Ross Howieson telephoned me and said words to the effect, "Did you get my e-mail? I really need to get the $5,000.00 paid into the bank. Otherwise, I will be charged a hefty penalty on my loan." I replied to the effect, "I will make the payment. When will you finish the plans? I am flying off to Hong Kong on 14 February and I need to take the plans with me to see the possible investor in China." He replied to the effect, "The drawings are almost ready now. I'll let you know when you can come and pick them up."
28. During this conversation, Ross Howieson did not say anything to me about any further fees that I would have to pay him after he gave me the drawings.
81Mr Howieson was cross-examined about the conversation he alleged had occurred in February, when he sought payment of $5,000 at a time when he claimed that he had already been working 12 hours a day, since the site inspection, a total of some 80 or 90 hours, with his daughter also having performed additional work. He explained that:
" We didn't keep accurate timesheets, we simply worked very long hours every day of the week. And so we would have known - you know, there would have been that sort of --"
82Mr Howieson agreed that he did not tell Mr Horley when they met in February of the time that had already been worked, or that over $20,000 work had been performed. He said this was because:
"... there was an agreement that a fair fee would be paid and architectural fees are in that order" .
83That evidence contradicted the case advanced for the defendant, that there had been no express agreement reached as to fees to be paid for the work.
84Mr Howieson also agreed that under the code of conduct fixed for architects there was an obligation to disclose to clients as soon as possible, the likely costs involved. He explained that he had not done so, because 'we didn't have the brief'. He could not recall having disclosed the hourly rates and agreed that he had not rendered any invoice for the $5,000 paid in February. Mr Howieson denied, however, that he took the course he did, because it had been agreed that there would be a fixed price of $5,000.
85Mr Howieson also explained that the estimate of the hours which he had worked in producing the concept plans, which appeared in his affidavit, had only been prepared after these proceedings were brought, some two and a half years later, with no assistance from any written records. He explained the reason was:
"Because we hadn't - we hadn't - it wasn't done on an hourly basis, it was to be done on a fee scale. So we had an idea of our hours because - simply of the days and times and whatever. So I've said - I believe I said to you that this they may not be absolutely accurate but they are very, very close and indicative of the amount of work that went in. So, I'm sorry, that's it."
86Again, this evidence that it had been agreed the work was to be done on a fee scale and not on an hourly basis was inconsistent with the case which the defendant pressed at the hearing. The defendant led no evidence about any applicable fee scale.
87Mr Howieson's explanation of this subsequent estimate of the hours he and his daughter had worked was:
"If I might explain, our office - we have a small office building and our office and house are directly conjoined. We both work long hours all the time into the night and whatever. My daughter was living there at the time. So I'm well aware of what she was doing and how long - how much time and effort she put into it, as did I. It was a very short timeframe to prepare a design for such a large project. So I am - I'm aware that she was there working on it. She lived there and she worked very long hours."
88In cross-examination Mr Horley explained that when he went to China he was seeking finance for some five and a half to six million dollars, a ball park figure he had derived after discussion with various people. He had been underinsured and at the time was in dispute with the insurer for over $700,000, in respect of the fire at the Guest House. He needed concept plans to take with him to China. That was what Mr Howieson produced. Mr Horley's negotiations failed and as a result the project had not gone ahead.
89Mr Horley denied that when he met with Mr Howieson, he was not able to tell him exactly what he needed. He agreed that after information was obtained from the surveyor, it became apparent that a proposed conference centre would not fit. Mr Horley was cross-examined over his account of the conversation at the site. It was suggested that:
"Q. It wasn't the case, sir, that Mr Howieson was in any position on 17 January at the site visit to tell you how much anything was going to cost. It just didn't happen.
A. It did happen."
90Mr Horley was further cross-examined about this discussion and that in February over payment of the $5,000. The cross-examination was:
Q. Sir, you remember that there was a site visit on about 17 January.
A. There was.
......
Q. Sir, at no time during that site visit were fees discussed at all with Mr Howieson.
A. They were. That was the purpose of it. Ross said he had to go up and have a look at - I hadn't given the job to him. I'd been talking to other architects about it and he was going to give me an estimate when he saw the scope of the works, what he had to do.
Q. The trouble was, you hadn't made your mind up about exactly what you wanted and you weren't able to tell Mr Howieson exactly what you wanted.
A. I told him exactly what I wanted.
Q. Mr Howieson told you that there were problems with the site because of fitting stuff in.
A. No.
Q. You wanted a conference centre, for example.
A. Yes.
Q. But somebody knew at some stage that the conference centre wouldn't fit.
A. When the survey come back, I detected that it wouldn't fit.
Q. What occurred was after the site visit, Mr Howieson and you then had several briefing sessions, if we can call it. You had several meetings with Mr Howieson at his place.
A. Yes.
Q. The process we've already talked about where plans were reviewed by you and Mr Howieson - took place then. Isn't that right?
A. It did.
Q. During that period after 17 January and before you went to China, Mr Howieson said to you something like, "I'll need some money to cover my costs."
A. No, that's not what he said at all.
Q. You proposed $5,000 on account.
A. He said, "I need the five because I've got a loan repayment due and they will hit me with a big penalty if I don't' pay it."
Q. Sir, what happened was --
HER HONOUR
Q. Sorry, he said, "I need the $5,000 now."
A. Well, he said the five meaning 5,000.
Q. He said, "I need the five now."
A. Because he had a loan repayment due and he'd be hit with a huge penalty if he didn't pay it.
MARSHALL
Q. There were two stages, weren't there? The first stage was Mr Howieson said, "I need some money to cover my costs" and then there was one of the two of you mentioned the figure of $5,000 for that. That's the proposition I'm putting to you. Do you deny that?
A. That's totally wrong, yes.
Q. Okay, all right.
A. It's a lie.
HER HONOUR
Q. Sorry, what's a lie?
A. The fact that he said he needed some money and I proposed $5,000.
Q. So you say it's a lie.
A. It's a lie.
MARSHALL
Q. Then the next stage was Mr Howieson contacted you and said, "Could I have the $5,000 now because I need the money for a payment."
A. Yes, he said that."
Later he said:
"Q. What had occurred was a couple of days before was the conversation that I've already asked you questions about when you volunteered, I think, that you could pay $5,000 on account of costs.
A. No.
Q. There wasn't a separate conversation on 8 February, for example, was there sir, about you paying $5,000 into his bank account.
A. I'm not sure if there was a separate conversation that day or not.
Q. You don't remember one.
A. No, I don't.
Q. You see, sir, when Mr Howieson is saying "organise a $5,000 payment", that's because you knew when you received this email that that wasn't going to be all you were going to have to pay for the work Mr Howieson was doing.
A. That's untrue."
And finally:
"Q. You thought that Mr Howieson's request for an upfront payment of $5,000 during the time that he was spending a lot of time on your plans was a reasonable one, didn't you?
A. Well, I thought he wanted the final payment upfront. He needed it, he was desperate for it. So I gave it to him."
91Mr Horley was also cross-examined about the invoice which he received in October. His evidence was:
"41. Over the next few months, Ross Howieson continued to telephone me from time to time. During one of our telephone conversations, he said to me words to the effect, "You know my bill now is for a little bit more than $5,000.00?" This was the first time that he mentioned his fees for the concept plans to me since his conversation with me on or about 8 February 2007. I replied to the effect, "How come?" He replied to the effect, "The extra work my daughter did making up the computerised artist's impression drawings was not part of the price I quoted you."
42. During this conversation, Ross Howieson did not tell me how much the "little bit more than $5,000.00" for his fees was. I did not ask him how much that was either."
92Mr Horley denied that he made no complaint at the time, about the invoice Mr Howieson sent. He also denied that he was seeking to block Mr Howieson being paid his reasonable fee for the work he had done. Mr Horley denied that he was not happy to pay for the work. He said 'I'm happy to pay what I agreed to pay'.
93The email and invoice which Mr Howieson sent on 24 October 2007, provided:
"Hello Tony,
I hope your meeting went well yesterday.
I have attached my letter and invoice posted to you by express post to PO Box XXX Sylvania Southgate NSW 2224 on the 16 th October. I think it is all self explanatory. I understand your position, but I am unable to simply let things drift any longer. The matter must be addressed - so I will make a claim under the Security of Payments Legislation. Hopefully one of your other projects will come to fruition and this sort of thing will be of no importance. I'm sure you understand this is not a personal issue, and I genuinely hope you succeed with the gas project and become mega-wealthy.
Regards
Ross Howieson"
"Dear Tony,
As you are aware, we carried out the sketch design and produced images and brochures for the Barrington project at the beginning of the year. We have carried out the work to a high standard and have provided assistance to you in good faith whilst awaiting the insurance settlement on the building. I am unable to delay payment for our work any longer and have now attached our invoice for the work done to date which is payable within 7 days.
Please note that this invoice is a claim under the terms of the Building and Constructions Industry Security of Payments Act 1999 NSW, and that the work produced by this office is subject to copyright.
Yours faithfully
Ross Howieson
Sector 7G Architecture"
94Mr Horley was cross-examined about his email response, which was to this effect:
"You must be fucking joking!!!!!
First you ring up asking if I got your crappy letter and apologising for sending it because you're "under pressure" then you email me the same bullshit.
You know as well as I do what the arrangement was: there was NO promise that you would get the final job which, as we both also know, depends on me being able to finance the whole thing successfully. It all depended on whether I was happy with the initial sketches, some of which pleased me and some of which was not what we agreed on. Still I was still willing to stick with you if we could have come to a mutually agreeable financial arrangement.
Now you get the shits with waiting for "so long" and send me a bullshit bill so far out of left field that I am tempted to laugh except that I'm sure you have some devious plan to con money out of me.
The only reason you got the original job was that Joe begged me to give you some work because you were so deep in financial crap he thought you were going to go under.
I concede you said at one stage it was a 'leetle' (sic) bit of over the $5000 now because of the artistic renditions your daughter did at the end but ..... thirty five odd grand more???????
If you want to persist with this try-on I'll see you in court arsehole."
95Mr Howieson made no reply, nor were the foreshadowed proceedings brought. It was only after the liquidator was appointed that proceedings were brought, wrongly alleging that an agreement had been reached in terms of the March proposal. That case was abandoned at the hearing. It was then seemingly for the first time alleged that an implied term of the agreement was that the defendant would be paid a reasonable sum. Mr Howieson gave evidence to quite a different effect in cross examination. That evidence finally did not support the existence of an agreement with the implied term claimed by the defendant. On one version, it had been agreed that the defendant would be paid 'a fair fee' and on another, that it was not to be paid an hourly rate, but on a fee scale.