Events leading to the renewal of EL 3856
154As I have mentioned, departmental consideration of the renewal of EL 3856 was, for some reason, deferred until early 2011. Events between October 2009 and early 2011 show, even more clearly, that there is no basis to conclude that, but for the Statements, the Department would not have renewed EL 3856.
155On 17 December 2009, Newcrest provided the Department with an Interim Report for the six month period ending 30 November 2009. The report dealt with EL 3856, EL 1024 and two other exploration licences. It set forth details of Newcrest's "proposed program" for the following six month period. There was no mention of any proposed use of the Technology.
156In the meantime, GCR engaged in correspondence with the Department concerning its application to renew a number of its exploration licences.
157On 29 January 2010, there was a meeting between Mr Peter Lewis from GCR and officers from the Department.
158According to a note prepared by the Department, Mr Lewis said that it was still GCR's intention to use the Technology in relation to its tenements, but that the Technology would not be available before the end of July 2010. The Department concluded that it was not "realistically likely" that the Technology would be in use on GCR tenements until, at the earliest, August 2010.
159A departmental minute paper prepared after that meeting reported that GCR's proposed program for the survey was the "same program proposed in the previous renewal application" and this was an "unsatisfactory" situation. The minute continued: -
"The last renewal for this group of licences was based on a detailed work schedule provided to the Department, by [GCR] for a [survey using the Technology] to be completed by September 2009. [GCR] did not commence the survey and failed to make significant progress on...logistical issues...".
160Thus, in January 2010, the Technology had not been rolled out and was unlikely to be in use prior to August 2010.
161On 12 March 2010, a further meeting took place between representatives of GCR (including Mr Lewis) and departmental officers. According to a departmental note, the meeting was: -
"...requested by Mr Lewis to update the Department staff in Orange on general progress of [GCR] in preparing to undertake the [survey using the Technology] and other proposed activities on its ELs."
162The note recorded that the Department had been told that GCR had "signed an agreement" to use the Technology to conduct three 70 day "programs" with the first program proposed to commence in August or September 2010.
163A few days later, on 15 March 2010, officers from the Department's Geological Survey (described within the Department as "Survey") made a note: -
"It is Survey's belief that insufficient progress has been made on vital preparatory work required to allow commencement of the proposed regional field program. Lack of advancement in this regard since the last renewal will inevitably lead to further lengthy delays on top of those experienced since conception of the program in mid 2007. Briefings given by [GCR] to Department staff at meetings on 29 January 2010, and as late as 12 March 2010, failed to provide the Department with confidence that commencement of field work is at all likely in the foreseeable future. On the contrary, correspondence provided by [GCR] from [the owners of the Technology] indicates that in the 2 ½ years since the JV commenced, many of the logistical issues remain far from resolved...
In the 2 ½ years since [the Technology] program was proposed, and in the case of EL 6249 since as far back as original grant in 2004, it is clear these commissions have not been met."
164In these circumstances, Survey recommended that the Department refuse to renew GCR's exploration licences "on the grounds that further inevitable delays are totally unacceptable".
165On 19 March 2010, an officer of the Department's Mineral Exploration Assessment area endorsed that recommendation and stated, in relation to the use of the Technology: -
"This very ambitious exploration program has not significantly advanced it does not appear that it will."
166On 31 March 2010, Mr Wayne McDonald, from the Department's Titles Branch, wrote to a subsidiary of GCR stating that: -
"as you have failed to undertake the work program requirements of the preceding special circumstance[s] renewal of the licence, it is proposed to refuse your application for renewal."
167Clearly, at this point, the Department was not impressed with the progress that GCR had made rolling out the Technology. This material is relevant to consideration of what weight the Department placed on the reference to the Technology in the Statements.
168On 9 April 2010, Mr Lewis, and other representatives of GCR, visited the Department's Orange office. Mr New (the relevant decision maker so far as concerns Newcrest's applications to renew its exploration licences) noted: -
"During their visit they took the opportunity to speak to me regarding the Department's recommendation to refuse the applications for renewal of 18 exploration licences held by the company and other associated companies. They expressed their disappointment in the recommendation and particularly the 'cold tone' of the letter relaying the recommendation. They advised that the letter had the potential to frighten off the 2 parties that propose to finance [the Survey] as the letter was interpreted that the applications were to be refused and that there was no other option available.
I pointed out that the Department's position was to refuse the applications based on past performance and the information lodged to support the applications."
169On 15 April 2010, the Department's Survey area noted: -
"...[the Technology] part of the proposed program is unacceptable to the Survey. It is recommended the ELA is granted subject to receipt of a revised proposed program covering the entire application area using exploration methods considered acceptable to the Survey...
It is recommended that [the application for renewal of an exploration licence] be refused on the grounds that [GCR] has, over an extended period on adjacent title, failed to demonstrate the viability of the proposed [Technology] program".
170Thus, Survey's view was that not only had GCR failed to demonstrate that the Technology was "viable", but that if GCR's exploration licences were to be renewed, they should propose a "revised" program to explore their tenements.
171On 16 April 2010, Mr New, and other officers of the Department, visited one of GCR's tenements to observe a "trial line".
172Mr New recorded: -
"[GCR] has completed about 3 kilometres of this trial line. We were advised that the total length of the line would be about 12 kilometres and the company expected that it would be completed by the end of next week. The line is mounted on wooden poles approximately 8 metres above the ground. Upon completion of this line [GCR] propose to do a trial of [the Technology] using a company based in South Australia. If the trial is successful [GCR] propose to proceed with its program using [the Technology owner's] team...."
173On 21 April 2010 GCR's consultant, Hetherington Exploration & Mining Title Services Pty Ltd ("Hetherington Exploration"), made a detailed submission to the Department supporting GCR's application to renew some 18 exploration licences. Included in the material attached to this submission was a copy of the Video that Mr Hendrickson had shown Newcrest representatives on 20 January 2009, shortly after execution of the Confidentiality Agreement (see [36]).
174Thus, in support of its application for renewal of its exploration licences, GCR disclosed to the Department information concerning the negotiations that had taken place with Newcrest that went far beyond the relatively limited revelation constituted by the Statements.
175On 13 May 2010, there was a further meeting between Mr Lewis, and other officers of GCR, and officers from the Department. The departmental note records that Mr Lewis said that the program using the Technology "could not be completed before 2011".
176On 21 May 2010, GCR wrote to the Department confirming that, as a condition of renewal of their exploration licences, they would perform a survey using the Technology prior to the next expiration date of GCR's exploration licences on 31 January 2012.
177GCR acknowledged that if that survey was not completed by 31 January 2012, the Department would have no obligation to consider any further renewal of the exploration licences.
178On 24 May 2010, the Department renewed GCR's exploration licences to 31 January 2012 on condition that, by that date, GCR complete a survey using the Technology over areas to be renewed.
179In an email dated 21 May 2010, Mr New said that he was "not impressed" with the decision to renew GCR's exploration licences but: -
"...the decision comes from a higher authority and we have to abide by that decision. I only hope that after the next 24 months that [GCR] is held to its commitments..."
180A number of points may be made here. First, the only commitment that GCR had made to the Department was to roll out the Technology by 31 January 2012. Second, the relevant decision maker, so far as Newcrest was concerned, Mr New, was somewhat disenchanted with GCR.
181Further, the Department was sceptical about the Technology itself. As GCR accepted in its closing submissions: -
"... the application of [the Technology] in the Orange district posed particular logistical difficulties. Indeed, the Department came within a whisker of not renewing [GCR's] exploration licences in March 2010 because the Department doubted the logistical challenges could be overcome".
182These factors point strongly to the conclusion, in my opinion, that the Statements, and the reference in them to the Technology, played little, if any, role in the Department's consideration of Newcrest's renewal applications.
183In June 2010, Newcrest forwarded to the Department its annual report for the 12 month period ending 20 May 2010. That report contained details of Newcrest's "exploration work" and "planned work". There was no reference in that report to any proposed use by Newcrest of the Technology.
184On 21 January 2011, Newcrest sent to the Department an Interim Report on Mineral Exploration for the six month period ending 30 November 2010. This report dealt with "exploration progress" and Newcrest's "proposed program". It made no reference to any proposed use of the Technology.
185In January 2011, the Department revisited Newcrest's application to renew EL 3856.
186On 2 February 2011, the Exploration Titles Committee recommended renewal and as earlier mentioned, on 14 March 2011, EL 3856 was renewed for a further term of 5 years until 20 May 2014.
187The renewal was signed by Mr New, as the Minister's delegate.
188By now, Mr New knew that there had been no roll out of the Technology. Indeed he knew, and was "not impressed" by the fact that GCR's exploration licences had, on 24 May 2010, been renewed on condition that GCR complete a survey over its tenements using the Technology by 31 January 2012; some nine months after the date of his approval of renewal of EL 3856.
189There is no direct evidence that Mr New read the various Annual and Interim Reports submitted by Newcrest to the Department. However, I would infer that, as the delegate to the Minister and as the relevant decision maker concerning Newcrest's application for renewal of its exploration licences, Mr New would have made it his business to peruse these reports. Such perusal would have made obvious the fact that, contrary to the proposal outlined in the Statements, Newcrest had not been using, nor intended to use, the Technology in respect of its tenements.
190In any event, Mr New must have known that Newcrest could not be using the Technology for the simple reason that it had not been rolled out.