Is it too late to allow joinder of the officers?
25 As I have already indicated, if leave to amend is granted it follows that Mr Morton-Pederson, Mr McKenzie-McHarg and Mr Cousins should be joined as parties. There is no need to join Mr Rickard or Gippsreal as they are already parties. However, it is necessary to consider whether the lateness of the application and the pending trial date means that the application to amend ought be refused.
26 The proceeding has not progressed at an appropriate rate, having been commenced on 17 April 2009. At that time it was only brought against the first respondent and in relation to a valuation performed on one of the two rural properties. Between October 2009 and July 2011 the matter was repeatedly adjourned by consent as the parties apparently waited for advice as to rezoning of the property, as this may have had a significant impact on the loss claimed.
27 On 12 July 2011 the applicant was given leave to file an Amended Application and Statement of Claim joining the second and third respondents, and making a claim in relation to the second rural property. On 9 September 2011 the applicant was given leave to file a Further Amended Application and Statement of Claim and a timetable which ran until mid-December was fixed for finalisation of the pleadings.
28 On 10 February 2012 the case was listed for hearing on 27 August 2012. By 5 April 2012 there were already failures to meet the timetable and following discussions with the parties at a directions hearing I made further orders setting a tight but manageable timetable for pleadings and evidence. Compliance with the timetable is complicated by the fact that two of the respondents are self represented.
29 On 24 April 2012 the first and second respondents sought and were granted leave to file an Amended Defence in which they pleaded that the solicitor Mr Rickard, trading as Oakleys Legal of Leongatha, Victoria was a concurrent wrongdoer. The general thrust of the defence is that he had contributed to Gippsreal's losses because he failed to properly perform the legal services necessary to ensure that the mortgages obtained were valid and enforceable security in respect of the loans. On 29 May 2012 Mr Rickard was joined as a fourth respondent.
30 On 8 June 2012 the first and second respondents sought and were granted leave to file a Further Amended Defence in which they pleaded that the solicitors Dawes and Vary were also concurrent wrongdoers. This legal firm practiced in NSW and had been engaged by Oakleys Legal to prepare documents in relation to the first property as it was in NSW. On 14 June 2012 Dawes and Vary were joined as the fifth respondent.
31 Although Mr Rickard trading as Oakleys Legal has not taken an active role in the proceeding since a few months after joinder, the joinder nevertheless had an effect on the timetable as Oakleys Legal was the solicitor for Gippsreal. On 12 July 2012 Gippsreal retained new solicitors, Messrs Oakleys McKenzie-McHarg of Korumburra, Victoria. Although I have no information in this regard, I assume that Mr Rickard ceased acting out of concern about a potential conflict of interest arising from his being made a party.
32 The joinder of Dawes and Vary also had an effect on the timetable as on 17 July 2012 the applicant sought and obtained leave to file a Second Further Amended Statement of Claim to bring a claim against Dawes and Vary.
33 Accordingly, on 17 July 2012 the trial date of 27 August 2012 was vacated and a tight but manageable timetable was fixed to enable the trial to proceed on 19 November 2012.
34 On 20 August 2012 the application to join the officers was filed. Ms Carmen Elder, the solicitor for the first and second respondents, swore an affidavit on 20 August 2012 in which she set out the reasons why the applications were not made until this late stage.
35 In summary, Ms Elder deposed that Gippsreal did not discover the Compliance Manual that applied when the relevant loans were made when it provided its List of Documents on 17 August 2009. On 11 May 2012 Ms Elder sought and obtained an order for further discovery. She received a copy of the "November 2004 Compliance Manual" on 16 May 2012 but she did not first see that document until 6 June 2012 because she was on leave. Even then, she was unsure of its significance because in Gippsreal's Reply it described the relevant Compliance Manual as being dated 8 November 2005. Following enquiries of Gippsreal's solicitors she was eventually advised on 12 July 2012 that the "November 2004 Compliance Manual" was the manual that applied when the relevant loans were made.
36 She further deposed that in reviewing the November 2004 Compliance Manual later that month she reached the view that the manual was quite brief and lacking in any substantive direction as to the steps Gippsreal should take in respect of a loan application. She formed the view based upon the document, and on the witness statements of Mr Rickard and Mr Morton-Pederson which by then had been filed, that there was a proper basis for allegations of proportionate liability against the officers and Gippsreal.
37 It is difficult to assess the real importance of the November 2004 Compliance Manual, and whether its late production is the real basis for the respondents' application, or just a convenient "trigger point" for now making an application that they had previously delayed in making. It is clear that concerns about Gippsreal's lending practices and its compliance with its own guidelines have been part of the respondents' thinking for at least 11 months.
38 However, Gippsreal did not file an affidavit disagreeing with the factual matters deposed to by Ms Elder and it seems clear that Gippsreal failed to provide proper discovery. It was not until recently that Gippsreal was ordered to provide further discovery and it then produced a document which the first and second respondents contend is important. Further time was lost because it misdescribed the relevant Compliance Plan in its Reply. These matters militate towards a grant of leave because Gippsreal is to some significant degree responsible for the lateness of the application.
39 I must also have regard to the overarching purpose of facilitating the just resolution of the case quickly, inexpensively and efficiently: s 37M of the Federal Court of Australia Act 1976 (Cth). Given the already slow progress of the case it would be unfortunate if the new trial date was required to be vacated.
40 Dr McEvoy, counsel for the first and second respondents, urges the view that the joinder of the officers is unlikely to require vacation of the trial date. He notes that the officers have not sought to be heard on the application and contends that it is unlikely they will call for Statements of Claim to be filed against them, or seek to formally defend the allegations. He also points to the fact that Gippsreal has not responded to a letter dated 24 August 2012 seeking its advice as to whether it would proceed against the officers if leave to join them was granted. He argues too that, as Gippsreal has elected not to amend its Statement of Claim to include a claim against Mr Rickard trading as Oakleys Legal when he was joined as a party, it is unlikely that it will do so against the other officers.
41 In my view, although it is still two and a half months to the trial date it must be accepted there is a real prospect that joinder of three new respondents has the potential to lead to vacation of the trial date. For example, if joined, Mr Morton-Pederson, Mr McKenzie-McHarg and Mr Cousins or their insurers (if any) may seek an active role in the proceeding. I note too that Mr McKenzie-McHarg's legal firm, Oakleys McKenzie-McHarg, are the new solicitors for Gippsreal. The first and second respondents have advised that if Mr McKenzie-McHarg is joined as a respondent they will apply for an order that his firm no longer act for Gippsreal, presumably on the basis that he has a conflict of interest. There must be a prospect that Oakleys McKenzie-McHarg will be unable to continue to act.
42 If the application had been made in a timely way I would have had little hesitation in granting leave to amend (and allowing joinder) primarily because I am loathe to shut out the respondents from running their proportionate liability defences. The applications by the respondents have been made close to trial and after the case has been on foot for a lengthy period, but the respondents have filed sworn evidence as to the reasons for the lateness. Some significant part of the responsibility can be sheeted home to Gippsreal's failure to meet its discovery obligations. I consider that leave to amend the Defence should be granted and that Mr Morton-Pederson, Mr McKenzie-McHarg and Mr Cousins should be joined as respondents.
I certify that the preceding forty-two (42) numbered paragraphs are a true copy of the Reasons for Judgment herein of the Honourable Justice Murphy.