Management Fees
19 The Commissioner did not dispute that the applicant made payments of the claimed amounts in the relevant years of income, but otherwise there was a complete dearth of evidence as to:
(1) The identity of the party to which the payment was made;
(2) the nature of the service provided to the applicant in return for the payment;
(3) the identity of the party providing the service and how it was provided;
(4) how often the service was provided and over what period of time;
(5) the relevance of the service to the applicant's business or its income producing activities; and
(6) an explanation of the diversity in the amounts paid each year by reference to the services provided in that year.
Indeed, Ex 3 did not even refer to the payments in the 2004 year of income, in the sum of $197,016, the largest of the amounts claimed in any of the relevant years. Mr Allan Heasman could not explain that omission.
20 In the applicant's written submissions on the issue of the deductibility of the management fees, it was contended that "at any given point", there was a single entity in the Heasman "group" that held the "group's" business premises; a single entity that paid the salaries of the "group" management team; and the "group's" workshop staff were employed by a single entity. That may be so, but on a year-to-year basis, there was a dearth of evidence going to such matters; moreover, there is no evidence or documentation going to any of the matters referred to in [19] above to enable the Court to make any finding as to which entity provided a service to the applicant, the nature of the service provided by that entity and its relevance to the applicant's business. The evidence available is unsatisfactory, generalised and unsupported by primary records.
21 In her evidence, Ms Anekamai was unable to shed any light on what the management fees related to in terms of the particular services provided. She said that if any amount was recorded as management fees in a primary accounting record, such as a book entry or cheque butt, she would put it through into the financial statements as management fees. In re-examination, she was able to identify the party to which the payments were made in respect of some of the years - the $5,000 in the 2001 year to Heasman Sales; the $67,500 in the 2005 year, $2,500 to Sydney Shock Absorbers Pty Ltd and $65,000 to Heasman Holdings; and the $50,000 in the 2008 year to Allan J Heasman Pty Ltd. She was not able to offer any explanation as to why the payments were made to different companies in the different years.
22 However, in the course of his cross-examination, Mr Allan Heasman gave evidence which might well explain, on a year-to-year basis, the diversity in amounts of the management fees and of their recipients. His evidence was to the effect that as part of the process of assembling funds necessary to meet interest commitments to the Hua Wang Bank in Western Samoa, as and when the time for meeting commitments approached, surplus funds from within the "Heasman Group" of companies would be "pooled" and that the transfers by way of pooling were "booked" as management fees in the primary records of the relevant companies. At one stage on the third day of the hearing, I asked him some questions about this and the transcript (T 184/46 to 185/30) reads:
HIS HONOUR: Excuse me. I'm sorry. I don't want to get confused. I understood your evidence yesterday and up till now to be that the moneys that were pooled up before moneys went out to the bank in Samoa, the moneys that were pooled into - for example, into the applicant's bank account came up by what you call management fees?---Yes. Yes. That's what I call them
They came into the pooling. Before they went out to the bank in Samoa- - -?---Yes.
- - -they came up by what you said were payment of management fees?---Yes.
Right. And when they came back, they came back to the applicant?---Correct.
And then they went back down on a needs basis to the companies that had provided it or to other companies within the group that needed it?---Yes.
And they went down by way of interest free loans?- - -That's- - -
Is that your evidence, because that's my understanding of the evidence- - -?---Yes. I- - -
- - - you've given today?---How that is recorded with - yes, I would understand that to be the case.
So- - -?---Yes.
Right.
MR McGOVERN: But the transfers were styled management fees, weren't they?---Certainly the pooling of the funds I call management fees. The funds going the other way would be better described as - as loans, and perhaps they are in the financial records as loans, because I describe them as "Funds return," "Funds return" and "Funds transfer part back."
23 Mr Heasman's reference to a "pooling" of funds into the applicant's bank account is obviously a reference to the situation post the 2004 income year when the applicant was paying the "interest" to the Hua Wang Bank. Prior to the 2005 income year the "pooling" had taken place into Heasman Sales' bank account with transfers out of other companies' accounts (including the applicant's) being booked as management fees. So much is evident from Mr Heasman's evidence which followed (T 185/41 to 187/22):
And you say that Fitzroy Services is asserting deductions for the following expenditure during the 1999 to 2009 years. Now, that figure of $8000 in 1999, are you asserting that that's management fees or are you asserting that it's something else, or don't you know?---This is - these sums are unrelated, I think. Well, I - looking at them, I'm only surmising what they are. I - I would need a label and - or something to know exactly what they were. So, based on my surmising, Heasman Shock Absorbers [the applicant's previous name] at the time, 1999, wasn't servicing the overseas debt, so it certainly was nothing to do with what you are talking about. In the course of retailing Bilstein Shock Absorbers, which, at the time, there was the sales tax, 22 per cent reason for having that company, it would slowly accrue a little bit of profit and because, at that time, was not employing anybody, it's possible that it paid a bill amounting to $8000. It - it could have been a contribution for rent or an advertising bill, because it simply had accumulated a little bit of money. It wasn't a major working account at that time.
So if it had accumulated some money you would think of some expense to- - -?---Yes. Yes.
- - -offset against that amount?---Yes.
Is that right?---Well, we would spend it out. Yes.
Right. And you would make a claim for some offset expense. Is that right?---Yes.
And then the same is true with all of these other figures for 2000 through to 2008 referred to at paragraph ?---Yes. When
67. Sorry. Just ?---Sorry.
We've been doing a lot - maybe I'm at fault as well, but we've both talked over each other this morning. But in relation to paragraph 67, those other amounts of expenditure, they are to be understood in the same sense - that is to say that in respect of each of those years where a little bit of profit was accumulated you looked to try to find some expense to offset it against. Is that correct?---Well, I don't know what you mean by "offset." If it's a loan we would pay some back, if it's an invoice we would pay it. So I'm not sure what you mean by "offset."
Well, the figure of $23,000 for the 2000 income tax year ?---Yes.
have you got any idea whatsoever as to what that is for?---Again, this was the time before Heasman Shock Absorbers was servicing this loan, so there's no large amounts of money going in and out of that account so - there might have been a gradual accumulation of some gross profit that it possibly - there was even a payment to - to - there was a - it could be a defunct welfare fund, because we created a welfare fund at one stage, a bank account. Whether or not it was treated as that when the books were finalised or just we had to add it to our personal income to cover it - it's possible that the $8000 could have been a contribution to - to that welfare fund account.
And what about the $5000 in 2001? It would just be speculation as to what that was for, wouldn't it?---Yes. It's not a large amount of money and - and at that time that account was - I mean Gould Ralph's office asked why are we persisting with that account now that - that the GST or sales tax is on the end amount no matter what. There was no real effective reason to still have that company, but we just got used to
having that retail front as opposed to trading as Sydney Shock Absorbers to retail inquiries.
Well, the 67,500 figure, again that's in the same category. You are not able to shed any light on what that payment was for. Is that correct?---I - I'm not - it could be - at that time we had a Westpac loan for the building next door.
Well, don't speculate? Okay. If I'm not allowed to speculate or guess, I can't identify it. I - I don't know. I mean
And the same is also true ?--- it's something. I don't dispute that it was there, but I just simply don't know what it's for.
And in terms of the person most close to the action who would know anything about these figures, in the first instance it has to be you, doesn't it?---In the first instance, yes.
And then, in terms of any explanation that might be offered to Gould Ralph, that would be an explanation that would come from you. Is that right?---To - to - if requested, if it wasn't self-explanatory on the cheque butt or - or bank statement.
Right.