Negotiations for the grant of a new right of way
28On 20 December 2000 Mr Atkins, then environmental co-ordinator with Wambo, advised Mr Fenwick that it would be closing its mining and ancillary operations between 22 December 2000 and 2 January 2001, and that during that time all entry points to the mine's site would be closed and locked. He asked Mr Fenwick to use the public road system if he wished to access Warkworth or the Jerry's Plains Road.
29Mr Fenwick objected. He asserted his entitlement to use the right of way. On 9 February 2001 Mr Fenwick met with Mr Hopps to discuss the right of way. Mr Hopps told Mr Fenwick that if Mr Fenwick were entitled to a right of way then arrangements needed to be formalised in relation to his having access over Hale's crossing. He also said that it was Wambo's intention to remove the culvert bridge at South Wambo Creek to effect repairs to the creek. He said that the bridge would not be reinstated. Mr Fenwick said that he expected the crossing to be as trafficable as it was before. Mr Hopps understood Mr Fenwick to be saying that before the culvert bridge was erected, there was a gravelled crossing, and the crossing should be restored to that condition. It was Mr Fenwick's recollection that at all times he had asserted that Wambo was required to retain the culvert bridge crossing.
30On 12 February 2001 Mr Fenwick asserted to Wambo that the culvert bridge should be retained.
31Mr Hopps obtained a report from a surveyor, a Mr Cant, in relation to the right of way. In 2001 he forwarded a letter to Mr Fenwick dated 7 March 2001. It is probable that the letter was not sent until after 23 July 2001. The letter attached a plan of a proposed route for a right of way. That route was as shown on the later plan sent on 13 December 2002 which is Annexure A to these reasons, save that it followed what on that plan was described as " old northern right of way ", rather than the route described as " new right of way ". The letter of 7 March 2001 stated as follows:
"Dear Ron
We have completed our research into the right of way issue and have come to a position on this matter.
The facts appear to be as follows:
You have two rights of way across Wambo property - one to connect with the Wambo Road (to the south) and another to the north as far as old Lot 8, DP3030 which used to provide access to Warkworth via crown or council roads.
The position of the right of way across old Lots 8, 9 and 10 has never been defined and maps and aerial photographs over time show a variety of tracks have been used.
The Bulga to Warkworth road, which the right of way accessed, was closed through Lot 8 in 1971 and the crown and council roads to Warkworth were rendered impassable some years ago. The land title to those roads also indicates that they were not practically trafficable.
Wambo wishes to resolve the above issues and proposes the following:
As the landowners we propose that the existing track shown on the attached map in red is to be the right of way through Lots 8, 9 and 10.
The southern right of way is as per the existing track, shown in green through our land.
In order to facilitate your access to Warkworth we propose that you use the current mine access road through Lot 7 DP3030 across the Hales Bridge and then across Lot 10 DP113343 to connect with a Council-owned road which connects to the Golden Highway - this is shown in blue on the attached plan.
Assuming you are agreeable to this then we would propose to close and then purchase the lands occupied by the old crown and council roads which are no longer trafficable.
With regard to the section of our proposed route which occupies the recently (1998) built mine service road, which is now no longer required, it will be necessary to remove the crossing over South Wambo Creek to effect further creek repairs. It is proposed at this time not to replace the culverts but it is our intention to retain a creek crossing in this area which will be more trafficable than the former crossing which you indicate was used for access prior to the construction of the mine service road.
With regard to future requirements it may be necessary sometime in the future to relocate this proposed route of the right of way to enable mining operations in the area.
In that case it would be our intention to provide an agreeable alternative to the standards of the right of way prior to the installation of the mine's service road as required by the Development Consent for the Underground Fill Project.
In regard to access along these routes, some of which comprise part of the operating mine, for safety reasons you are informed that in general, NSW road rules apply with an additional provision that you must give way to mine site vehicles (that is unregistered equipment not normally allowed access to state roadways) which have poorer lines of sight and braking distances than registered vehicles. This paragraph is based on your use of the right of way for the purpose of accessing the Golden Highway at Warkworth. As discussed with R Hopps recently, should you have a need for others to use the forementioned route through the mine site (indicated in purple) it would be necessary, for safety reasons, for you to inform others of the requirements and advisable for you to contact the mine. In addition we will inform you if we become aware of any abnormal hazards to be avoided along this section of the router we propose for your use.
We trust the above is satisfactory in formalising the right of way across our property as the current situation of the location of the right of way not being formally documented is unsatisfactory."
32Mr Hopps had received legal advice on the draft of the letter to Mr Fenwick. Wambo's then solicitor advised that if Mr Fenwick agreed to the proposal, formal land title documents should be prepared to remove existing easements noted on the titles that were not relevant, to create the proposed new easements, and to have uncertainty in relation to the terms of the easements clarified. That sensible advice was not followed in the letter sent to Mr Fenwick. Instead, Wambo proposed that the terms of the letter should be satisfactory in formalising the right of way.
33Mr Fenwick gave only partial assent to the proposals in Mr Hopps' letter of 7 March 2001. His reply to the letter is undated. After asserting his entitlement to the two right of ways and complaining about attempts by Wambo in 1998 to deny that entitlement, Mr Fenwick said:
" As previously advised, we have held agreed rights of way through the mine site since before the mine existed. From time to time these tracks have been altered as needed. Changes to fences, creek crossings and mining operations have induced change over the years. The road closure you refer to in 1971 appears to have happened without us knowing of it, but that would not have affected our accesses as we would have needed to divert around the workings and would have connected using tracks that later became access for workers at the mine. This situation varied again with the closing of the road and diversion through Hales crossing.
On most occasions it only took simple communication between management and us.
We did appeal against closure of a section of road because it appeared to be happening outside normal means with implications detrimental to us.
We have not needed written agreement on this matter prior to times of which you are aware. Regards your suggested positioning of the rights of way, which are in fact the actual routes in use:
To Bulga accessing Wambo Road as varied and used since approximately 1975 and
To Warkworth accessing the Golden Highway as varied and used since 1998.
I find no objection to the routes suggested.
I do not agree with the latter comments regarding the removal of the culverts at some future time. They form what is the current ROW and should be at the least retained. If at a later time they need to be removed for remedial creek work, there will be need to keep the right of way functional to traffic as available now, during the works period with reinstatement to no lesser standard than at present. If the time comes for this to occur, then reasonable notice and discussion will be required.
I am available for further negotiations on the rights of way if the needs arise. "
34Mr Fenwick did not respond to Mr Hopps' advice that Wambo proposed to close and then purchase lands occupied by the old Crown and council roads if Mr Fenwick were agreeable to the proposal that he obtain access to Warkworth using the current mine access road through lot 7, across the Hale's bridge and then across lot 10. Nor did he comment on Mr Hopps' reservation of a right to relocate the proposed route of the right of way in the future to enable mining operations in the area of the proposed route. Nor did he comment on the stated requirement that the mine would need to be informed if persons other than Mr Fenwick proposed to use the right of way. He rejected Wambo's claim that it could remove the culverts at South Wambo Creek.
35Mr Hopps gave evidence that he believed that when he wrote the letter of 7 March 2001 he expected that Wambo would have to remove the culvert crossing in order to effect repairs to the creek, but that its preferred option was to repair the creek without removal of the crossing. It was his recollection that the crossing did not have to be removed (T208-209). It was Mr Fenwick's recollection that the culverts were removed, but were subsequently reinstalled. The approaches to the crossing were also graded so that the road became or remained trafficable. Hence, the issue in relation to the removal of the culvert crossing raised in Mr Hopps' letter of 7 March 2001 ceased to be an issue.
36On 16 July 2002 Wambo wrote to Mr Fenwick as follows:
" Wambo Mining Pty Ltd is applying to both the Singleton Shire Council and the Department of Land and Water Conservation to close the roads under their control shown on the attached plans. The roads we are seeking approval to close are described as Lot 5, Lot 6 DP 72070, Watt Street and Parmeter Street.
Lot 5 and 6 have not been passable for many years and cross through an operational area of the mine. Watt Street forms a small section of the mine access road, while Parmeter Street is surrounded by Wambo land and will be land isolated by the closure of Watt Street.
Wambo made a previous attempt to close these roads in 1987 at which time you lodged an objection on the grounds that these roads formed part of your right of way to Warkworth Village.
As previously discussed in our letter of 7 March 2001, an alternate access has been offered via the current mine access road through Lot 7 DP3030 across the Hales Crossing Bridge and then across Lot 10 DP113343 to Watt Street, which connects to the Golden Highway.
... "
37The roads proposed to be closed were the Crown and council roads which formed Wambo Mine Road leading north-east from the northern boundary of lot 83, and Watt Street and Parmeter Street, which were council roads on the eastern side of Wollombi Brook. These were the same Crown and council roads as were referred to in Mr Hopps' letter of 7 March 2001. Mr Fenwick did not respond to the letter. Wambo did not proceed with its application to close the roads until March the following year.
38Mr Fenwick pleads that during the course of 2002 Wambo proposed and he accepted a variation of the right of way in the form of a relocation and extension of a portion of the right of way. Particulars of that alleged agreement are as follows:
" The proposal and confirmation of its acceptance by the plaintiff was set out in a letter dated 13 December 2002 from Mr Robin Hopps, Environmental Liaison Project manager, to the plaintiff. The letter attached a drawing being drawing number ROW291102 which contained inter alia a designation for the right of way and the proposed relocation of the right of way ('the relocated right of way') and a proposed extension to the right of way. ('the extension to the right of way'). "
39The consideration for the agreement is pleaded as being the forbearance by Mr Fenwick of an entitlement to enforce the terms of the right of way for so long as Wambo continued to provide for the use of the relocated right of way and its extension.
40Mr Hopps sent Mr Fenwick a letter dated 13 December 2002 which stated as follows:
"To confirm our recent discussions I would like to confirm that your right of way has been relocated away from open cut activities to an alignment closer to Wollombi Brook, as per the attached plan.
The description of lots crossed by the Right of Way remains as per my previous letter.
Two locked gates have been provided, as well as the right of way to restrict unauthorised entry by others. I can confirm that the new right of way can be relocated easily to retain an access way on the Wollombi Brook side of the open cut working shown in the December 1991 Wambo Expansion project plans prepared for the 'Planning Focus' process.
... "
The attached plan is the plan which is Annexure A to these reasons.
41Neither Mr Hopps nor Mr Fenwick gave evidence of the content of the discussions said to have been confirmed by the letter of 13 December 2002. That is not surprising given the lapse of time. It could not be expected that either man would have a genuine recollection of words spoken in 2002.
42It was not until October 2008 that Wambo resiled from the position it took in the letter of 13 December 2002. It then denied that Mr Fenwick was entitled to a northern right of way.
43Mr Fenwick's evidence, read without objection, was as follows:
" 86. The culmination of my various meetings and discussions with Mr. Hopps was when I received a letter from Wambo Coal dated 7 March 2001. Doc 26 is a true copy of that letter. I do not know precisely when I received this letter. I do not know why the drawing attached to the letter was dated 7 June 2001.
87. I recall I responded to Doc 26 , my response was forwarded promptly after receipt of Doc 26 . I do not [now] recall why no date is indicated on my response. Doc 27 is a true copy of my letter of response.
...
90. In 2002 Wambo further discussions took place between myself and Mr. Hopps from Wambo Coal relating to the Right of Way. The [culmination] of those discussions was a letter that I received from Wambo Coal. Doc 30 is a true copy of a letter I received from Wambo Coal dated 13 December 2002 with enclosure.
91. I accepted the terms of Doc 30 in so far as it varied Doc 26 . Provided that that part of the Right of Way was to be relocated as set out in Doc 30 attached to the letter of 13 December 2002 I was prepared [to] abide by the proposed relocation ('the relocated right of way').
...
93. Following receipt of the letter of 13 December 2002 and the plan attached Doc 30 I was prepared to allow the future possible open cut activities of the mine to go ahead without taking particular steps to enforce the Right of Way to the extent that the open cut activities would have interrupted or inhibited the use of the Right of Way.
94. I did not take any enforcement steps because I accepted the relocated right of way as I believed it to be the agreement reached from the negotiations to which I referred to earlier leading to initially Doc 26 and then Doc 30 . I was and I am still willing to abide by the terms of the relocation of the Right of Way as set out in Doc 26 and Doc 30 .
95. At no time either during the negotiations with Wambo Coal representatives or after the letter of 13 December 2002 did I understand from anything said or done by them, that Wambo Coal might wish to change or reserve to itself the opportunity to further relocate or deny me access to the relocated right of way without further negotiation with me. Had I had any such an indication I would not have agreed to the proposed relocation and I would have sought to enforce the Right of Way if I had had such an indication from Wambo Coal. "
44Mr Hopps did not take issue with Mr Fenwick's assertion that he accepted the terms of the letter of 13 December 2002, insofar as it varied the terms of the letter of 7 March 2001. In cross-examination Mr Hopps was asked about the discussions referred to in the letter of 13 December 2002. He gave the following evidence:
" Q. And those discussions related to coming to a final position with Mr Fenwick about the definition of the right of way?
A. Yes. It was confirming discussions about where it should now be and that reflected the use of all the tracks that were in existence.
Q. But not only where it should be but that was where he was confined to using it?
A. Yes, that's correct.
Q. Whatever Wambo's view was about what the right of way actually was, it was now to be located in the position set out in the diagram attached to this letter?
A. That's correct.
Q. As far as you were concerned at the conclusion of those discussions, the matter had been resolved between you and he?
A. With regards to the relocation to that new position or the relocated piece of road, yes. "
45Mr Hopps did not accept that all matters between Wambo and Mr Fenwick had been resolved, as the letter of 7 March 2001 proposed that Wambo would have to close the council roads and that had not happened. He accepted that there was an agreement with Mr Fenwick that the route of the right of way was defined and that it was agreed that Mr Fenwick would be confined to that route. Mr Hopps also said that the final part of the right of way shown in the attached plan did not belong to Wambo and Wambo could not give him access to that unless Mr Fenwick agreed to the closure of the road. Mr Hopps was referring to council roads to the east of Wollombi Brook, but accepted that if that road were not closed, it was a public road which Mr Fenwick would in any event be entitled to use (T211-212).