Offer Letter - Appeal
49 Appeal Grounds 9 to 12 all relate the Offer Letter: see [9] above.
50 The central issue is whether the Offer Letter could properly be taken into account in determining the issue of costs. The Federal Magistrate, in the Costs Decision, found the Offer Letter:
1. was not an offer of compromise made pursuant to O 23 of the Federal Court Rules 1979 (Cth) (the Rules): at [18];
2. was not certain: at [22]; and
3. left reserved costs at large and contemplated further argument on costs (at [22] and [23]).
51 Notwithstanding those findings, the Federal Magistrate treated the Offer Letter as an offer of settlement that could properly be taken into account in determining the issue of costs. The G-Star Companies appealed against that finding.
52 The Offer Letter relevantly provided:
This offer of compromise is made under order 23 of the Federal Court Rules, applied to the Federal Magistrates Court pursuant to rule 1.05 and schedule 3 Part 2 of the Federal Magistrates Court Rules 2001.
[Mr Seo] offers to compromise all claims in these proceedings of [the G-Star Companies] as follows:
1. By [Mr Seo] consenting to the orders sought against him by the [G-Star Companies] in paragraphs 1, 2 and 3 of the Amended Application.
2. In respect of [Facton], [Mr Seo] offers to compromise the proceedings:
(a) by making payment of $15,800.00; and
(b) in addition to (a), by paying cost (sic) of [Facton] in accordance with the Federal Magistrates Court Rules, other than costs reserved by The Court on 19 March 2010, 31 March 2010 and 13 April 2010 (the reserved costs);
(c) in respect of the [reserved] costs, [Mr Seo] will abide the decision of the Court. (sic)
2A. In relation to the sum of $15,800.00 in 2(c) (sic) above such sum is inclusive of interest in an amount of $1,800.00 calculated on $14,000.00 at the rate of 10.25% (based upon section 2(1) of the Penalty Interest Rate Act 1983 (Vic) from 6 March 2009).
53 The next paragraphs of the Offer Letter contained similar offers in relation to the other G-Star Companies. Each offer was open for acceptance for 14 days.
54 The Offer Letter states that it is made under O 23 of the Rules. If it was made under O 23 of the Rules, it does not comply with O 41 of the Rules: O 23 r 3(2)(a). Notwithstanding those issues of form, is the Offer Letter to be taken into account in determining the issue of costs? The Federal Magistrate said it was. The G-Star Companies contend that the Federal Magistrate erred in that finding.
55 What then are the relevant principles?
1. the Court's power to award costs is contained in s 43 of the Federal Court of Australia Act 1976 (Cth). The Court has a wide discretion in the award of costs. It is, of course, a discretion which must be exercised judicially and in accordance with well established principles: Alpine Hardwoods (Aust) Pty Ltd v Hardys Pty Ltd (No 2) (2002) 190 ALR 121 at [8] - [10];
2. the usual course is to order costs on a party and party basis: Colgate-Palmolive Company v Cussons Pty Limited (1993) 46 FCR 225 at 233 per Sheppard J;
3. indemnity costs can properly be awarded where the circumstances of the case warrant the Court departing from the usual course of ordering costs on a party and party basis. Those circumstances have been variously described as "some special or unusual feature" and include "an imprudent refusal of an offer to compromise": Alpine Hardwoods at [11] and the authorities cited;
4. Order 23 of the Rules headed "Offer of Compromise and Payment into Court" provides a structure which encourages parties to make and consider fair and reasonable offers to settle proceedings: Alpine Hardwoods at [12] and the authorities cited. It is not however a code: Alpine Hardwoods at [18] and [19]. Parties are also able to rely upon the common law principles in relation to Calderbank letters: Calderbank v Calderbank [1975] 3 All ER 333. A Calderbank letter can be considered by the Court in deciding whether to make an order displacing the usual costs order even if O 23 of the Rules has not been followed: Alpine Hardwoods at [18] and the authorities cited;
5. refusal of an offer which satisfies the requirements of a Calderbank letter does not itself warrant an order for indemnity costs: Alpine Hardwoods at [20], [21], [27] and [28]; Black v Lipovac (by his next friend Lipovac) (1998) 217 ALR 386 at [217]. The onus is on the offer or to show that the conduct of the offeree was unreasonable: Alpine Hardwoods at [21], [27] and [28]. The reasonableness of the conduct is viewed in light of the circumstances which existed at the time the offer was rejected;
6. if, however, the central requirements of a Calderbank letter (that it is clear, precise and certain: Perry v Comcare (2006) 150 FCR 319 at [55] - [57]) are not met, it does not mean that the offer cannot be considered by the Court in the exercise of its general costs discretion. Courts will be prepared to pay some regard to an offer of compromise which purports to be in accordance with the Rules but which for some reason is technically deficient if the terms of the offer are such as to leave the offeree in no reasonable doubt as to the nature and extent of what is being offered: Grbavac v Hart [1997] 1 VR 154 at 155. The offer must be certain: Duncan & Weller Pty Ltd v Mendelson [1989] VR 386 at 401 and Grbavac at 155 and 160. It must be capable of acceptance which, if accepted, would have brought the dispute between the parties to an end: Grbavac at 164; and
7. in determining whether an offer should have been rejected, a Court looks at the "reasonableness of the conduct of the offeree, [when] viewed in the light of the circumstances which existed when the offer was rejected": Black at [218]. It has also been described as whether the rejection of the offer was "imprudent" or "unreasonable" (Black at [52] and [216]) or "imprudent, reckless or unreasonable": United Salvage Pty Ltd v Louis Dreyfus Armateurs SNC [2006] FCA 1611 at [18].
56 In the present case, the Federal Magistrate made findings that the Offer Letter was not certain because the G-Star Companies "had to evaluate their chances of success in a further proceeding, the outcome of which was uncertain" and Mr Seo had asserted an entitlement to reserved costs which would make further proceedings inevitable: see Costs Decision at [22] and [23].
57 Notwithstanding those findings, should the Offer Letter and, in particular, the fact that it was rejected by the G-Star Companies, be considered by the Court in the exercise of its general costs discretion?
58 The G-Star Companies submitted that no circumstances existed which justified the departure from the ordinary rule that the successful party should be entitled to its costs. They relied upon a number of facts and matters. That the Offer Letter was bad. It was uncertain. It contemplated further proceedings. If accepted it would not have brought the proceedings to an end. And there was a counter offer - an offer which accepted the payment of the damages amounts offered by Mr Seo if he agreed to pay their taxed costs. It was dated 13 May 2010. The counter offer included the following:
Our clients are willing to accept the damages amounts as set out in the Offer, being a total of $37,300. However, our clients will only settle this matter if your client agrees to pay our clients' taxed legal costs including any reserved cost orders made in this proceeding.
We have calculated that out clients' tax (sic) costs are approximately $33,000 which comprise our fees calculated on the Federal Magistrates Court scale and disbursements including counsel fees, the issuing fee and any hearing fees. Therefore we calculate that the total amount for damages and costs payable by [Mr Seo] to our client is approximately $70,000.
However, our clients are willing to settle their claim for costs and damages for a total sum of $67,500 payable by your client within 14 days of accepting this offer. This is not an invitation to further negotiate a lesser sum. … If not accepted further costs will be incurred and it goes without saying that any acceptable settlement offer will be higher.
This offer remains open until 4pm on 20 May 2010.
59 By letter dated 19 May 2010, Mr Seo requested the G-Star Companies to keep the offer open until 24 May 2010. On 25 May 2010, Mr Seo rejected the counter offer in the following terms:
1. Your client may accept the sums offered by [Mr Seo] for damages and adopt either of the causes listed herein;
(a) Your client may agree to have a hearing in relation to costs limited to the issue of reserved costs except to (sic) in relation to the reserved costs and the costs already paid our client will pay the cost of the proceedings,
(b) As the reserved costs are much greater than any costs which your client could realistically obtain, and because our client is almost certain to be awarded the reserved costs, whether at the first instance or on appeal, your client may pay the sum of $7,500 on balance of costs. If this is accepted our client will pay your client an inclusive amount of $30,000.00.
2. We are confident that the [G-Star Companies] could not reasonably be awarded sums higher than the settlement sums offered by our client. There is no evidence of lost sales, loss of reputation or anything giving rise to additional damages.
…
On 1 June 2010, the G-Star Companies rejected the 25 May offer.
60 As noted earlier, the Federal Magistrate found that the Offer Letter did not comply with the Rules, it was not certain and it left reserved costs at large. Moreover, in the Offer Letter Mr Seo asserted an entitlement to reserved costs. So much is not in dispute. What then follows is in dispute. His Honour stated:
… In the ultimate, I think the outcome is this: first, it is clear that the [G-Star Companies] should have taken the offer, the offer was $37,300 and they achieved a result of $30,500, leaving aside for the moment the question of interest; second, however, the offer was not sufficiently certain of outcome, in my view, to ground indemnity costs.
I note, additionally, that the conduct of both parties has in part been undesirable. … First, [Mr Seo] failed properly to participate in the proceeding for a considerable time. Secondly, the [G-Star Companies] wrote to my associate on 3 March 2010 in terms that were inappropriate. Third, the tenor of [Mr Seo's] solicitor's correspondence was in my view generally overstated and unduly aggressive. Fourth, the [G-Star Companies'] behaviour about the notice of motion to which I have referred was totally inappropriate. Fifth, [Mr Seo] said he would require all the [G-Star Companies'] witnesses for cross-examination but ultimately did not require Mr de Bil and Mr La Fontaine to attend.
In all the circumstances, I think the [G-Star Companies] should have costs on a party / party basis until the offer of compromise, in other words, 5 May 2010, noting that the offer of compromise says it was made on 21 April 2010 and open for fourteen days thereafter. After 5 May, [Mr Seo] should have costs on a party / party basis. Each side is to bear their own costs of the proceedings on 19 August 2009, 4 November 2009, 23 December 2009, 19 March 2010, 1 April 2010, 13 April 2010, and of their written submissions that have given rise to today's proceeding.
61 Costs involves an exercise of a discretion: see [55] above. In order to succeed, the G-Star Companies must show that the primary judge made an error of the type identified in House v The King (1936) 55 CLR 499 at 505. It is not enough that the appellate Court considers that if it had been in the position of the primary judge it would have taken a different course: House v The King at 504-5.
62 In this case, the Federal Magistrate's discretion did not miscarry. The Federal Magistrate did not act on the wrong principle. He did not allow extraneous or irrelevant matters to guide or affect him and he did not mistake the facts. At its highest, it might be said that the Federal Magistrate failed to refer to the fact that the parties had made counter offers: see [58] and [59]. In the end, though, the letters of offer and counter offer were just some of the considerations relevant to the Federal Magistrate. No less importantly, the manner in which the parties conducted the litigation were matters of significance to the Federal Magistrate in the exercise of his discretion: see [60].
63 First, Appeal Ground 9. Contrary to the submissions of the G-Star Companies, the Federal Magistrate did not find that the Offer Letter could properly be taken into account in determining costs on the basis of the principles in Calderbank and Messiter v Hutchinson (1987) 10 NSWLR 525. The Federal Magistrate found that the Offer Letter was not an offer of compromise and proceeded to consider the Offer Letter in the exercise of the discretion as to costs. Appeal Ground 9 fails. It proceeds on a false premise.
64 For similar, reasons, Appeal Ground 10 fails. It proceeds on the erroneous assumption that the Federal Magistrate failed to find that the Offer Letter was not an offer in accordance with the principles in Calderbank. That was in fact his finding. The second aspect to Appeal Ground 10 was the submission that the Federal Magistrate should have awarded costs to the G-Star Companies in the normal course. As just explained, I do not consider that the Federal Magistrate's discretion in relation to costs did miscarry: see [61] to [62] above.
65 Grounds 11 and 12 also fail. For the reasons given earlier, I do not consider that the Federal Magistrate's discretion in relation to costs did miscarry: see [61] to [62] above. The circumstances identified by the Federal Magistrate were relevant considerations and, if it matters (and it does not) clearly justified departure from the ordinary rule that the successful party should be entitled to its costs.