Commonwealth superannuation arrangements
30 TAA was, as a Government-owned airline in the 1970's, an "approved authority" for the purposes of Commonwealth superannuation legislation.
31 Mr George Hayes is a retired public servant who worked for a long period of time at the Government agency which was, when he began there in 1969, called the Superannuation Board, was subsequently named the Australian Government Retirement Benefits Office and then, later, was called ComSuper. Mr Hayes has an extensive knowledge of the administrative arrangements in place in the period to which the proceedings relate. Although Mr Hayes had no specific knowledge of the arrangements within TAA, I found his evidence to be helpful to understand the general arrangements in place. Specifically, I accept Mr Hayes' evidence that TAA used the forms and other material supplied by ComSuper and that co-ordination of superannuation arrangements in approved authorities, as in government departments, was achieved through local Personnel sections. The powers of the Commissioner for Superannuation were delegated under the relevant legislation so that the administrative arrangements of approving individual employees to join a Commonwealth superannuation fund were the responsibility of the approved authority, although ComSuper and its predecessors retained the central task of advice and information.
32 That advice and information was available to agencies and departments in various forms, but in the period with which the proceedings were concerned there was no organised facility to provide advice to individual employees. It was expected, I infer, that they would seek advice from their own Personnel department, which could contact Mr Hayes or one of his colleagues if necessary.
33 The three principal ways in which advice was made available to departments and agencies was through the Superannuation Manual, circulars and requests for advice or information of the kind just mentioned. Mr Hayes said, in his affidavit evidence:
Manual, Superannuation Board Circulars and application forms
26. The Manual was the 'superannuation bible'. It provided detailed information about Commonwealth superannuation. Every personnel section would have had at least one copy of the Manual. We sent out updates to the Manual every 3 to 6 months. The updates covered things such as changes in the legislation, changes in the documentation we used and any changes in the ComSuper's procedures. The updates were sent to the personnel sections and would include instructions telling the personnel section to take out pages x-y and replace with new pages x-y. We had an 'address bank' for the personnel sections, which was kept up to date. Although this was considered an important task, it was not one specific person's job to keep the address bank up to date.
27. ComSuper circulars were also sent to the personnel sections of the various departments and agencies. The circulars were sent out in advance of the Manual being updated. They were the main means by which ComSuper communicated changes about Commonwealth superannuation to employees in the personnel sections.
28. The personnel sections also kept copies of application forms for temporary employees to join Commonwealth superannuation. …
34 Until 30 June 1976, Commonwealth superannuation was governed by the 1922 Act, mentioned earlier, and after 1 July 1976 it was governed by the 1976 Act. As I have already mentioned, the funds established by those Acts were known as CSF and CSS, respectively.
35 To become a contributing member of CSF, under the 1922 Act, and receive a pension on retirement, it was necessary to pass a medical examination. Failure to pass the medical examination resulted in refusal of pension benefits, although it remained possible to contribute to the "Provident Account" which provided a lump sum benefit upon withdrawal, including retirement.
36 Under the 1976 Act a medical examination was also required, but it had different consequences. Failure to fully satisfy the medical requirements did not result in exclusion from CSS, or the refusal of an eventual pension necessarily. Rather, the employee was issued with a "Benefit Classification Certificate" specifying any conditions that might affect the benefit upon invalidity or retirement or death, operative for 20 years.
37 Mr Hayes explained the difference between the two arrangements as follows:
MR DAVIS: For his Honour - would you just explain to his Honour at this point what a provident account is under the 1922 Act?---Yes. Under the Superannuation Act 1922, if you met the employment requirements - so it could be, say, you were a permanent employee of the public service or you met the requirements for an approved authority the necessary future employment requirements and you're accepted as a member of the scheme, you then had a medical examination, and if you were, as they used to say in those days, in insurance terms, a first-class life, you entered the superannuation scheme without any restrictions. If the medical examination disclosed that you were unlikely to - because of existing medical conditions - unlikely to reach retirement at age 65, then you were put in what was called a provident account, which was a lump-sum scheme and not a pension scheme, which the other arrangement was.
…
MR DAVIS: Would you explain to the court what a benefit classification certificate is?---Right. Well, unlike the - under the Super Act 1922, where if you were not a first class life in superannuation - in insurance terms, you weren't put into a separate account. You came into the overall superannuation scheme, but there are restrictions on your benefits if, as a result of your medical examination, conditions were found that made it unlikely you would be made an employee until retiring age. And these particular conditions were listed on a certificate and that certificate applied for 20 years. Now, if you retired or died because of conditions unrelated to anything on the certificate, then you got full benefits. Now, for example, if you were killed in a car accident, well, clearly there was no connection there. You got full benefits. If you were retired because of a condition on the certificate, then you received a lesser benefit depending on the number of years you had completed.
HIS HONOUR: Unless you got past 20 years?---Unless you got past 20 years, yes. Correct.
MR DAVIS: Now - - -?---In which case a certificate no longer applied. That's correct.
38 Despite the difference in consequence, the medical examination was required as part of the arrangements for entry into either scheme, whether or not it had been necessary for employment. In the present case, none of the applicants had a medical examination for employment and so, in each case a medical examination would have been required to enter either CSF or CSS. The medical examinations were arranged by the relevant agency, but the results were sent to ComSuper or its predecessors.
39 Mr Hayes was asked about the administrative arrangements, to which I referred, including the Superannuation Manual and the circulars, and gave the following explanation:
MR DAVIS: … Now, these various documents and manuals, what was the function of them?---Manuals and circulars?
Yes?---Why did we have them at all?
Why was it necessary to send all this stuff to the employers?---Well, we, as the superannuation administrators, didn't have any direct contact with either public servants or people in approved authorities or people in PMG directly. We - we needed a process whereby the employing agency, being the public service or an approved authority, identified people who were coming into the scheme, advised us who was coming into the scheme. We then set up records for them, and eventually paid benefits of some sort. We needed a process whereby if there was some information that had to get out to existing members or, indeed, potential members, it went through personnel sections and staff sections. We didn't have a process for direct contact with - with people. I mean, today you would probably put it on the internet, for example, but in those days the process was we had to work through personnel sections and staff sections, because we simply didn't know who was out there: who - who - who was potentially a member, who was becoming a member. And if someone was retiring we needed someone who got them to complete the correct form, checked it out and sent it into us. We didn't know who was retiring. It was up to personnel sections to tell us.
So if somebody wanted to - if an employee wished to join Commonwealth Superannuation or wished to make an inquiry about joining, then what would be their first point of contact insofar as your experience is concerned?---Well, if you're a public servant it - A followed B, but it was done through personnel sections. If you were a temporary employee or an employee on approved authority we would expect your first port of call was your personnel section, and - I mean, some - some organisations probably had liaison officers between staff and personnel sections. That was their own local arrangements. A - the - the people who had the information on superannuation down at the coal face were personnel sections or staff sections. I mean, it's possible someone might have rung us up and said, "You know, I'm - I'm Bill Smith. I'm working for Australia Post. Can I become a member of the scheme." And we would have said, "Well, what's your background?" You know, "Tell us." But we would say, "Okay. Well, you need to now go to your personnel section and get a form X, Y, Z completed, and then that form will come back through your personnel section." But - - -
Did you have people that took inquiries from not the public so much, but from potential contributors? Did you have that?---In the very early days, no. Essentially, we were working on personnel sections. In my final days at ComSuper, yes, we did have inquiry officers in ComSuper, but, once again, we still would direct that person through the personnel sections, because there was a - the personal sections had to be involved in the process to get them into the scheme.
What was the position in the 1970s and 1980s?---We didn't have them. We were relying entirely on personnel sections.
And the sorts of things that - and correct me if this is incorrect, but the sorts of things that personnel sections would have done, would they have had applications to join?---Yes.
Would they have answered inquiries? I think you said they would?---Well, they - they probably wouldn't have answered inquiries on actual benefit payments. They would have probably either referred that to ComSuper ourselves, or suggested to the person, "You write to ComSuper," because they - they probably didn't have the expertise to tell Joe Blow precisely what his benefit was going to be if he retired in six months time, but if Joe Blow was a staff member and wanted to become a member of the scheme, that's the sort of question we would expect them to be able to answer and give him the appropriate form to fill in.
And, similarly, to the extent that there was a medical examination required as a result of that, would that be something that was up to the personnel departments?---We would - we would expect the personnel department to arrange it, and if the medical didn't turn up, we would go back to the personnel department and say, "Where is it? You know, arrange for so and so to be medically examined."
Yes. And, similarly, with respect to people who are members of the scheme, I take it that contributions would have to be remitted to Commonwealth Superannuation?---Correct.
And who would be responsible for doing that?---The personnel sections, through their processes. …
40 There was one area in which the statutory conditions of entry into CSF under the 1922 Act were different for non-permanent public servants and employees of approved authorities. Permanent public servants were entered into superannuation automatically, with the same medical examination serving for both purposes (i.e. gaining permanent employment and entry into CSF). By 1952, non-permanent public servants could be deemed to be "permanent" for superannuation purposes if employed full-time and continuously for not less than three years and the Public Service Board certified that the "person's employment is likely to be continued for a period of at least seven years" (1922 Act, s 4(5)(c)).
41 Employees of approved authorities might also be deemed eligible if full-time and "the approved authority certifies that the person's employment is likely to be continued for a period of at least seven years" (1922 Act, s 4(6)(a)). There was no statutory requirement for three years prior continuous service. I shall refer later to an apparent practice or policy within TAA whereby such employees were invited to join CSF after a continuous two years of employment, although in practice the period seemed to have extended to three years.
42 It was argued in the proceedings by two of the applicants, Mr Innes and Mr Hunter, that they should be regarded as entitled to join CSF as early as the completion of any period of probation, without waiting for two or three years or to be invited, as none of those practices reflected any statutory condition.
43 However, I can see no reason, as a matter relevant to a certification that a person's employment was likely to last at least seven years, why a practical qualifying period of this kind might not have been adopted. The certification related to the person, not the position which that person held. Some indication of stability in employment, and diligent application to required and assigned tasks, does not appear to me to be foreign or irrelevant to the certification which was required. None of the applicants had completed two years' service with TAA before CSF closed.
44 Section 3(1) of the 1976 Act defined "eligible employee" to include:
"eligible employee" means-
…
(b) a person who is a permanent employee;
(c) a person who is a temporary employee and is specified in a direction given under section 11, 12 or 13;
45 "Permanent employee" was defined as follows by s 3(1):
"permanent employee" means-
(a) a person who is an officer for the purposes of the Public Service Act; and
(b) any other person employed by the Commonwealth or by an approved authority in a permanent capacity,
but does not include a part-time employee who is not an approved part-time employee;
46 Permanent employees were automatically entered into CSS. There is no evidence that any of the applicants was a permanent employee. For example, none was required to undergo a medical examination upon employment. They were certainly not persons "in the Service of the Commission" within the meaning of the ANA Act.
47 I am satisfied, therefore, that each of the applicants was a "temporary employee" within the definition in s 3(1) of the 1976 Act:
"temporary employee" means-
…
(b) any other person employed by the Commonwealth or by an approved authority otherwise than in a permanent capacity,
48 Sections 11, 12 and 13 of the 1976 Act made provision for temporary employees to be eligible employees in three circumstances, two of which are not relevant. Section 12 dealt with temporary employees who would be employed in a permanent capacity within 12 months and s 13 dealt with temporary employees employed under a term contract of not less than one year. Neither circumstance applied to any of the applicants.
49 Section 11(1) of the 1976 Act provided:
Temporary employees likely to be continued in employment.
11. (1) Where-
(a) a person who is a temporary employee has, for the immediately preceding period of 1 year (whether or not the period commenced before the commencement of this Act), been a temporary employee, or a temporary employee and a permanent employee;
(b) the person requests the Commissioner to direct, under this section, that he be treated as an eligible employee for the purposes of this Act; and
(c) the Commissioner is satisfied that the person is likely to continue to be a temporary employee for a further period of at least 3 years after the date of the request or that, during that period of 3 years, the person is likely to become an eligible employee otherwise than by virtue of a direction under this section,
the Commissioner may direct that the person is, as from the date of the direction, an eligible employee for the purposes of this Act.
50 The "Commissioner" was the Commissioner for Superannuation who, as a matter of practice, delegated his powers. Mr Hayes' evidence was that the powers were delegated to identified positions at approved authorities, rather than to named persons. His evidence was:
HIS HONOUR: Do you know anything about who were the delegates in employee authorities?---The way it operated, sir, was that the employing authority would nominate positions within their organisation. And the superannuation board, originally - later, the Commissioner - would delegate the power, under either the Super Act '22 or the Super Act '76, to particular positions in - in approved authorities, not - not to individual people, but to positions.
No, I understand. To the occupants of positions from time to time?---Yes. And - and if - if they changed the name of the position or they restructured the organisation somehow they needed to tell us and we would issue a new delegation to whoever is the - whatever was the new description of the position in the organisation that had these responsibilities.
51 Some features of s 11 might be noted. A request was necessary. It was necessary that the Commissioner be satisfied of likely employment for at least three years and certified to that effect. In addition, a medical examination was necessary. Section 16(2) of the 1976 Act provided:
Medical examinations and benefit classification certificates.
16. …
(2) A person who proposes to become, or becomes, an eligible employee shall undergo such medical examination or examinations by an approved medical practitioner or practitioners as the Commissioner requires.
52 Mr Hayes identified the relevant form (Form S20) which was in use for temporary employees of approved authorities under the 1976 Act. It contained four parts A - D. Part A contained a request as follows:
I … hereby request that I be accepted as an eligible employee under the Superannuation Act 1976. I understand that if I do not meet the required medical standard, my acceptance may be subject to the issue of a Benefit Classification Certificate and that my benefit or reversionary benefit under the Act may be reduced on medical grounds in the event of invalidity retirement or death.
53 Part B (for s 11 and s 12 employees) provided for certification by a delegate of the Commissioner that the employee (in the case of s 11):
… has been employed in a temporary capacity for a continuous period of not less than 12 months and that his/her employment is likely to continue for a further period of a [sic] least three years from the date of the above application
54 Part C is not relevant here. It dealt with s 13 and s 14 employees.
55 Part D allowed for a record of a contributing member, when superannuation deductions commenced and when the medical examination was to occur.
56 This form was to be retained by the Personnel section of the approved authority in its records.
57 Mr Hayes also identified an example of a typical schedule from TAA's records (there were a number in evidence) whereby employing authorities transmitted details of a number of new contributors at the one time to ComSuper or its predecessors. Form SB17 was used for that purpose.
58 Form SB17, whereby employing authorities transmitted details of new contributors to the Superannuation Board (the predecessor to ComSuper) was adopted in November 1971. It was, nominally, addressed to the Minister administering the Act under which the approved authority was constituted and contained certification by the approved authority about satisfaction of the eligibility requirements, a recommendation to the Minister about entry to superannuation and a direction by the Minister to make the identified employees eligible.
59 In 1974, in the case of TAA, the Minister delegated his power of direction to the Staff Officer of TAA.
60 It is apparent that the day-to-day arrangements both before and after 1976 were under the control of employing authorities. It is also apparent that, after 1976, the only legitimate barrier to entry to CSS, in the case of a temporary employee with more than 12 months' service, was a requirement of likely continued employment. However, some regard must also be paid to the need for the process to be activated. If a temporary employee received an invitation to apply to contribute to CSS, no doubt that was one way the process might be activated. Equally, I can see no reason why a temporary employee could not, after 12 months, ask for an application form from the Personnel office and submit it. Any necessary certification should be readily obtainable, or refusable. Processing time should be minimal in such a case.
61 Nevertheless, that was not the experience in TAA.